PA/Secretary

PA/Secretary (12 month contract) – London/Hybrid – Up to £35k p.a. + benefits

Are you looking to join an extremely collaborative and professional business, who pride themselves on culture and customer focus?

Do you have previous experience working as a PA or Secretary?

Do you enjoy working within a varied role and one in which you will have breadth and autonomy in your remit?

If so, this could be an ideal role for you!

Ives Recruitment Solutions are delighted to be working on an exclusive basis with this established organisation who pride themselves on integrity, collaboration and offering an extremely professional service to their clients. They are seeking a PA/Secretary to join them on a 12 month fixed term contract to cover maternity leave.

Working within a team, you will provide a broad range of administrative support including secretarial and reception duties. You will assist with a range of office, marketing and facilities tasks; and be comfortable working collaboratively with the team and sharing workload when needed.

Responsibilities will include:

• Audio & copy typing and preparing and finalising letters and documents, emails and minutes
• Diary management and organising travel and accommodation
• Monitoring emails and creating meeting packs
• Coordination of internal courses and seminars
• Supporting and covering the secretarial team and other departments during busy periods
• Covering reception and providing front-of-house support
• Setting up for meetings, including catering arrangements and organising meeting rooms

Experience & Skills required:

• Previous experience within a PA or Secretary position
• Able to manage a diverse and sometimes conflicting workload
• Professional manner and demonstrate confidentiality
• Ability to work on your own initiative
• A high level of IT Literacy
• Accurate typing skills and confident using Microsoft Word, Excel and PowerPoint
• Excellent written and verbal communication skills

We aim to respond to all applicants promptly; however we kindly ask for your understanding in case of a delay. If you do not hear from us within 10 days of submitting your application, please assume that, unfortunately, you have not been successful this time.

We will however keep your CV on file and review your suitability against any other vacancies we may have available. Candidate data will be treated as confidential and not shared with third parties.