Full time Medical Secretary - 30 hours plus
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Woodland Medical Practice Full time Medical Secretary - 30 hours plus
The closing date is 16 November 2026
Job summary
Woodland Medical Practice is looking to recruit a permanent full time Medical Secretary to join our friendly practice. We are a four partner GP practice in Birchwood, Lincoln - LN6
The post is planned for 30 hours plus per week.
Experience in IT and secretarial administration would be required. Training provided in use of our clinical patient record system.
Main duties of the job
To provide efficient and effective medical secretarial support to our GP's and Clinical Staff
To produce accurate, high quality medical correspondence, including letters, reports, memoranda and other documents, many of which are non-routine, as required using audio/copying typing and word processing systems.
To develop and create reports using computer software.
Use own initiative to organise, prioritise and co-ordinator workload ensuring that deadlines are met.
There is often a need for prolonged concentration when producing reports etc, to meet deadlines. Work is often interrupted and can be unpredictable due to the nature of the client group.
Receive and deal with patient telephone enquiries, responding to referral and hospital appointment queries.
Record accurate messages and follow them up appropriately.
Deal with queries raised by patients, relatives, GPs or other healthcare professionals internally and externally to the hospital.
Reception duties will also be required
About us
Woodland Medical Practice is situated in Birchwood Lincoln, LN6 0QQ.
We are a four GP partner practice, with approximately 8000 patients and a Nurse Practitioner. We have an experienced nursing team and excellent administrative team. You would be intitled to 5 weeks annual leave plus bank holiday allocation and access to the NHS pension scheme. Parking is available onsite.
Details
Date posted
04 November 2026
Pay scheme
Other
Salary
Depending on experience
Contract
Permanent
Working pattern
Flexible working
Reference number
A1926-26-0007
Job locations
Jasmin Road
Lincoln
LN6 0QQ
United Kingdom
Job description
Job responsibilities
To develop and create reports using computer software.
Use own initiative to organise, prioritise and co-ordinator workload ensuring that deadlines are met.
There is often a need for prolonged concentration when producing reports etc, to meet deadlines. Work is often interrupted and can be unpredictable due to the nature of the client group.
Receive and deal with patient telephone enquiries, responding to referral and hospital appointment queries.
Record accurate messages and follow them up appropriately.
Deal with queries raised by patients, relatives, GPs or other healthcare professionals internally and externally to the hospital.
Receiving, prioritising and organising appropriate action/distribution of incoming and outgoing mail (including e-mail).
Maintain all patient notes to provide a full and accurate record of the patients clinical progress.
To be a point of contact for referral into the service, registering onto Clinical Systems. Actively implementing the partial booking system on the Access, Booking and Choice database for new referrals from GPs where appropriate.
Filing reports, clinic/discharge letters, patients correspondence ensuring correct action undertaken where appropriate.
Use of Clinical Systems as regards functions that have been assigned to the post.
Photocopying, fax and shred as required.
Recognise the importance of maintaining strict confidentiality in respect of information regarding patients and adhere to the Data Protection Act.
Clinical Audit provide and assist in the provision of medical audit data.
Be aware of security systems provided on site for workers.
To comply with Health and Safety Policies, reporting all accidents and incidents to the appropriate manager.
Participate in the supervision and appraisal process as necessary.
Job description
Job responsibilities
To develop and create reports using computer software.
Use own initiative to organise, prioritise and co-ordinator workload ensuring that deadlines are met.
There is often a need for prolonged concentration when producing reports etc, to meet deadlines. Work is often interrupted and can be unpredictable due to the nature of the client group.
Receive and deal with patient telephone enquiries, responding to referral and hospital appointment queries.
Record accurate messages and follow them up appropriately.
Deal with queries raised by patients, relatives, GPs or other healthcare professionals internally and externally to the hospital.
Receiving, prioritising and organising appropriate action/distribution of incoming and outgoing mail (including e-mail).
Maintain all patient notes to provide a full and accurate record of the patients clinical progress.
To be a point of contact for referral into the service, registering onto Clinical Systems. Actively implementing the partial booking system on the Access, Booking and Choice database for new referrals from GPs where appropriate.
Filing reports, clinic/discharge letters, patients correspondence ensuring correct action undertaken where appropriate.
Use of Clinical Systems as regards functions that have been assigned to the post.
Photocopying, fax and shred as required.
Recognise the importance of maintaining strict confidentiality in respect of information regarding patients and adhere to the Data Protection Act.
Clinical Audit provide and assist in the provision of medical audit data.
Be aware of security systems provided on site for workers.
To comply with Health and Safety Policies, reporting all accidents and incidents to the appropriate manager.
Participate in the supervision and appraisal process as necessary.
Person Specification
Qualifications
Essential
- Experience in an administrative workplace. Good understanding of IT packages and use of Word, Excel and willing to learn use of bespoke NHS Clinical Systems.
Desirable
- Qualified secretary
- Use of Clinical IT systems.
Qualifications
Essential
- Experience in an administrative workplace. Good understanding of IT packages and use of Word, Excel and willing to learn use of bespoke NHS Clinical Systems.
Desirable
- Qualified secretary
- Use of Clinical IT systems.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Woodland Medical Practice
Address
Jasmin Road
Lincoln
LN6 0QQ
United Kingdom
Employer's website
https://www.woodlandmedicalpractice.org.uk/ (Opens in a new tab)
Employer details
Employer name
Woodland Medical Practice
Address
Jasmin Road
Lincoln
LN6 0QQ
United Kingdom
Employer's website
https://www.woodlandmedicalpractice.org.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Assistant Practice Manager
Sandra Hewitt
01522699890
Details
Date posted
04 November 2026
Pay scheme
Other
Salary
Depending on experience
Contract
Permanent
Working pattern
Flexible working
Reference number
A1926-26-0007
Job locations
Jasmin Road
Lincoln
LN6 0QQ
United Kingdom
Privacy notice
Woodland Medical Practice's privacy notice (opens in a new tab)
Support links
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