Project Administrator
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University Hospitals Sussex NHS Foundation Trust (279) Project Administrator
The closing date is 18 November 2026
Job summary
Job overview
University Hospitals Sussex NHS Foundation Trust is seeking an EPR Project Administrator to join the Electronic Patient Record (EPR) Programme, one of the Trust's largest and most complex digital transformation initiatives. This is an exciting opportunity to play a key role in supporting the delivery of a programme that will transform the way care is delivered across the Trust.
The EPR Project Administrator will provide comprehensive programme management office (PMO) and project administration support across multiple EPR workstreams. The post holder will be responsible for coordinating governance activities, maintaining project documentation, monitoring programme progress, and supporting programme reporting to ensure effective delivery of programme objectives.
You will join our EPR Programme Team at a pivotal time of digital transformation. The team has a strong track record of delivering large-scale transformation programmes and has recently received national recognition through nominations at the HSJ Digital Awards and Lean Competency System Awards. This is an excellent opportunity to contribute to a programme that will have a lasting impact on staff and patient experience.
Main duties of the job
About the role
As the EPR Project Administrator, you will provide structured programme support within a fast-paced, multi-site digital transformation environment. You will work closely with the EPR Customer Participation Lead, Programme Manager, Project Managers and wider EPR Programme Team to ensure programme governance, reporting and project controls are effectively managed.
You will coordinate meetings, manage programme documentation, maintain risk, issue and action logs, monitor project progress and support the production of reports, presentations and programme updates for a range of governance groups and stakeholders. You will also support programme communications, engagement activities and workshops, helping to ensure that workstreams remain aligned and programme milestones are achieved.
This role provides an opportunity to work at the centre of a major digital transformation programme, engaging with senior leaders, clinical teams, operational services and digital colleagues across the Trust.
About us
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer abuddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Pack
This vacancy is advertised as a time-limited opportunity is expected to be undertaken on a secondment basis.Before applying, employees must discuss the opportunity with their current line manager to confirm whether they may be released from their substantive role if successful. Release to undertake a secondment is not an automatic entitlement and must be agreed by all relevant parties: the employee, their current line manager, and the recruiting line manager.
Details
Date posted
04 November 2026
Pay scheme
Agenda for change
Band
Band 5
Salary
£32,073 to £39,043 a year per annum
Contract
Fixed term
Duration
3 years
Working pattern
Full-time, Flexible working
Reference number
279-8387841-NOV26
Job locations
Brighton
Brighton
BN2 5BE
United Kingdom
Job description
Job responsibilities
Key responsibilities
- Provide comprehensive administrative and PMO support across multiple EPR projects and workstreams.
- Coordinate and maintain programme documentation, project plans, RAID logs, action trackers and governance records.
- Monitor project and programme progress, proactively chasing updates and ensuring information remains accurate and up to date.
- Prepare and quality check reports, presentations, briefing papers and governance documentation for programme boards, steering groups and senior stakeholders.
- Schedule, organise and support meetings, workshops and engagement events, including preparation of agendas, minute taking and action management.
- Support project planning activities, including coordination with external suppliers, clinical teams, IT services and training functions.
- Manage information held within programme systems, including SharePoint and other programme management tools.
- Produce programme reports and support the development of dashboards, highlight reports and status updates.
- Support communications and stakeholder engagement activity across the EPR Programme.
- Work proactively to identify risks, issues and dependencies, escalating concerns where appropriate.
- Provide day-to-day management and support for the Project Support Officer, ensuring workloads and priorities are effectively coordinated.
All duties will be carried out in line with Trust policies, values and EPR Programme governance arrangements.
Job description
Job responsibilities
Key responsibilities
- Provide comprehensive administrative and PMO support across multiple EPR projects and workstreams.
- Coordinate and maintain programme documentation, project plans, RAID logs, action trackers and governance records.
- Monitor project and programme progress, proactively chasing updates and ensuring information remains accurate and up to date.
- Prepare and quality check reports, presentations, briefing papers and governance documentation for programme boards, steering groups and senior stakeholders.
- Schedule, organise and support meetings, workshops and engagement events, including preparation of agendas, minute taking and action management.
- Support project planning activities, including coordination with external suppliers, clinical teams, IT services and training functions.
- Manage information held within programme systems, including SharePoint and other programme management tools.
- Produce programme reports and support the development of dashboards, highlight reports and status updates.
- Support communications and stakeholder engagement activity across the EPR Programme.
- Work proactively to identify risks, issues and dependencies, escalating concerns where appropriate.
- Provide day-to-day management and support for the Project Support Officer, ensuring workloads and priorities are effectively coordinated.
All duties will be carried out in line with Trust policies, values and EPR Programme governance arrangements.
Person Specification
Experience/ Qualifications
Essential
- Experience of administering projects.
- Business Admin Degree or equivalent or workplace experience working in IT projects and programmes
Desirable
- Previous experience of using a Project Management methodology.
Skills
Essential
- Ability to problem solve and respond to sudden unexpected demands
- Good minute taking and drafting skills.
- Ability to manage a range of activities to formulate plans that have effect across multiple disciplines
People Management and Development
Essential
- Ability to build relationship with end users.
- Ability to work autonomously and on one's own initiative, as well as being a team player
Desirable
- Evidence of Professional Improvement
Equality, Diversity, and Inclusion
Essential
- Evidence of having championed diversity in previous roles (as appropriate to role).
- Evidence of having undertaken own development to improve understanding of equalities issues
Experience/ Qualifications
Essential
- Experience of administering projects.
- Business Admin Degree or equivalent or workplace experience working in IT projects and programmes
Desirable
- Previous experience of using a Project Management methodology.
Skills
Essential
- Ability to problem solve and respond to sudden unexpected demands
- Good minute taking and drafting skills.
- Ability to manage a range of activities to formulate plans that have effect across multiple disciplines
People Management and Development
Essential
- Ability to build relationship with end users.
- Ability to work autonomously and on one's own initiative, as well as being a team player
Desirable
- Evidence of Professional Improvement
Equality, Diversity, and Inclusion
Essential
- Evidence of having championed diversity in previous roles (as appropriate to role).
- Evidence of having undertaken own development to improve understanding of equalities issues
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
University Hospitals Sussex NHS Foundation Trust (279)
Address
Brighton
Brighton
BN2 5BE
United Kingdom
Employer's website
https://www.uhsussex.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
University Hospitals Sussex NHS Foundation Trust (279)
Address
Brighton
Brighton
BN2 5BE
United Kingdom
Employer's website
https://www.uhsussex.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Customer Participation Lead
Giancarlo Squillaci
01273696955
Details
Date posted
04 November 2026
Pay scheme
Agenda for change
Band
Band 5
Salary
£32,073 to £39,043 a year per annum
Contract
Fixed term
Duration
3 years
Working pattern
Full-time, Flexible working
Reference number
279-8387841-NOV26
Job locations
Brighton
Brighton
BN2 5BE
United Kingdom
Supporting documents
Privacy notice
University Hospitals Sussex NHS Foundation Trust (279)'s privacy notice (opens in a new tab)
Support links
© Crown copyright
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