Speciality Rota Co-ordinator Anaesthetics
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Hampshire Hospitals NHS Foundation Trust Speciality Rota Co-ordinator Anaesthetics
The closing date is 08 November 2026
Job summary
We are inviting applications for a Rota Co-ordinator for Anaesthetics with a primary base at the Royal Hampshire County but with some cross site working at the Basingstoke and North Hampshire Hospital.
The Rota Co-ordinator for Anaesthetics is responsible for the effective co-ordination, management, and administration of anaesthetic rotas across the Anaesthetic Departments within Hampshire Hospitals NHS Foundation Trust. Working closely with the Deputy Operational Service Managers, Clinical Leads, Clinical Director, Consultants, and Resident Doctors, the post holder will ensure the provision of safe and efficient medical staffing arrangements that support service delivery across both hospital sites.
Main duties of the job
The role involves the day-to-day management and maintenance of medical rotas using the Trust's electronic rostering systems, including dbRotas, CLW, E-Rota,. The post holder will ensure appropriate staffing levels are maintained, coordinate leave requests, support training and educational requirements, and respond proactively to short-notice staffing changes to minimise disruption to patient care.
As part of the wider Anaesthetic rota team, the post holder will work collaboratively with other rota co-ordinators, providing cross-cover during periods of annual leave or absence. The role requires excellent organisational skills, attention to detail, and the ability to manage multiple priorities within a fast-paced environment.
The successful candidate will be an experienced administrator with strong communication and relationship-building skills, capable of working independently and using their own initiative. They will develop effective working relationships with clinical, managerial, nursing, and administrative colleagues to support the delivery of a high-quality, responsive, and efficient medical staffing service.
About us
Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.
Your Next Career Move Made Easier:
We understand relocating can be a big step. Hampshire Hospitals may be able to provide accommodation options for successful candidates, depending on availability. If this something you would like to explore please contact Southern Housing on 02080 360017
Details
Date posted
02 November 2026
Pay scheme
Agenda for change
Band
Band 4
Salary
£28,392 to £31,157 a year per annum pro rata
Contract
Permanent
Working pattern
Full-time
Reference number
251-SURG7786-ANAE
Job locations
Royal Hampshire County Hospital
Romsey Road
Winchester
SO22 5DG
United Kingdom
Job description
Job responsibilities
For further information about this role please see Job Description document attached.
If you have any further queries, please do not hesitate to contact us.
Job description
Job responsibilities
For further information about this role please see Job Description document attached.
If you have any further queries, please do not hesitate to contact us.
Person Specification
Training and qualification
Essential
- Good standard of general education including English and Maths GCSE level 4 and above or equivalent qualification.
- A levels/NVQ 3 or able to demonstrate equivalent level of experience in an administration or secretarial capacity
- ECDL or equivalent IT experience
Desirable
- Evidence of continuing personal and professional development
Experience and knowledge
Essential
- Experience in managing complex rotas
- Experience of working procedures and practices gained in medical education, HR or operational administration
- Previous problem-solving experience
- Experience of operating a computer system
- Managing own workload
Desirable
- Experience of working in a busy NHS environment
- Knowledge of using CLW, dbRotas or Allocate
- Familiarity of HHFT policies and procedures
Skills and ability
Essential
- Excellent IT skills with knowledge of various computer packages including, Word, Excel, PowerPoint, Outlook and Internet applications
- Knowledge of general office working procedures
- Ability to investigate and solve problems and queries where able
- Awareness of raising issues with manager
- Ability to plan and organise own workload effectively to meet deadlines
- Excellent prioritisation and organisation skills
- Excellent communication skills both verbal and written
- Ability to work alone and as part of a team
- Ability to be motivated and conscientious
Other specific requirements
Essential
- Ability to act diplomatically and sympathetically, always maintaining confidentiality
- Ability to deal with frequent interruptions that may require being called away
- Self-motivated and able to work autonomously
- Effective organisation and planning stills to manage conflicting and everchanging priorities
Training and qualification
Essential
- Good standard of general education including English and Maths GCSE level 4 and above or equivalent qualification.
- A levels/NVQ 3 or able to demonstrate equivalent level of experience in an administration or secretarial capacity
- ECDL or equivalent IT experience
Desirable
- Evidence of continuing personal and professional development
Experience and knowledge
Essential
- Experience in managing complex rotas
- Experience of working procedures and practices gained in medical education, HR or operational administration
- Previous problem-solving experience
- Experience of operating a computer system
- Managing own workload
Desirable
- Experience of working in a busy NHS environment
- Knowledge of using CLW, dbRotas or Allocate
- Familiarity of HHFT policies and procedures
Skills and ability
Essential
- Excellent IT skills with knowledge of various computer packages including, Word, Excel, PowerPoint, Outlook and Internet applications
- Knowledge of general office working procedures
- Ability to investigate and solve problems and queries where able
- Awareness of raising issues with manager
- Ability to plan and organise own workload effectively to meet deadlines
- Excellent prioritisation and organisation skills
- Excellent communication skills both verbal and written
- Ability to work alone and as part of a team
- Ability to be motivated and conscientious
Other specific requirements
Essential
- Ability to act diplomatically and sympathetically, always maintaining confidentiality
- Ability to deal with frequent interruptions that may require being called away
- Self-motivated and able to work autonomously
- Effective organisation and planning stills to manage conflicting and everchanging priorities
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Hampshire Hospitals NHS Foundation Trust
Address
Royal Hampshire County Hospital
Romsey Road
Winchester
SO22 5DG
United Kingdom
Employer's website
https://www.hampshirehospitals.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
Hampshire Hospitals NHS Foundation Trust
Address
Royal Hampshire County Hospital
Romsey Road
Winchester
SO22 5DG
United Kingdom
Employer's website
https://www.hampshirehospitals.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Anaesthetic Rota Manager
Alexandra Steel
01256313461
Details
Date posted
02 November 2026
Pay scheme
Agenda for change
Band
Band 4
Salary
£28,392 to £31,157 a year per annum pro rata
Contract
Permanent
Working pattern
Full-time
Reference number
251-SURG7786-ANAE
Job locations
Royal Hampshire County Hospital
Romsey Road
Winchester
SO22 5DG
United Kingdom
Supporting documents
Privacy notice
Hampshire Hospitals NHS Foundation Trust's privacy notice (opens in a new tab)
Support links
© Crown copyright
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