Team Secretary

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Hampshire and Isle of Wight Healthcare NHS Foundation Trust Team Secretary

The closing date is 15 November 2026

Apply for this job

Job summary

Are you an organised, proactive and compassionate administrator looking for a rewarding role within a dynamic NHS service?

The Southampton Mental Health Liaison Team is a PLAN-accredited service at the forefront of mental health care transformation across Hampshire and the Isle of Wight. Based within Southampton General Hospital, we provide specialist mental health assessment, support and intervention to patients in the Emergency Department and inpatient wards, helping ensure people receive the right care.

This is an exciting opportunity to join a highly regarded multidisciplinary team and play a key role in supporting a service that makes a real difference to patients, families and healthcare professionals.

About the Role

As a Team Secretary, you will be a valued member of our team, providing high-quality administrative and secretarial support to clinicians and colleagues across the service.

You will often be the first point of contact for patients, carers, healthcare professionals and partner organisations. Your organisational skills, attention to detail and professional approach will help ensure the smooth running of a busy and rewarding service. No two days are the same, making this an ideal role for someone who thrives in a fast-paced environment and enjoys working as part of a supportive team.

7-day rota, including weekends and bank holidays, with shifts scheduled between 07:00 and 21:00. We are happy to consider both full time and part-time hours.

Previous applicants need not apply

Main duties of the job

What You'll Be Doing

• Providing comprehensive administrative and secretarial support to the multidisciplinary team and senior clinicians.
• Managing telephone enquiries and referrals from hospital staff, GPs, patients, carers, partner organisations, and other healthcare providers.
• Coordinating appointments, managing diaries, and supporting clinical schedules.
• Organising and coordinating meetings, including MDTs, Best Interest Meetings, and professional meetings.
• Preparing agendas, taking accurate minutes, and distributing meeting documentation.
• Supporting the delivery of a responsive and effective service within a fast-paced hospital environment.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.

Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care.

We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.

Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence

Details

Date posted

02 November 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year Based on full time hours

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

348-SSW-13068

Job locations

Princess Anne Hospital

Coxford Road

Southampton

Hampshire

SO16 5YA

United Kingdom

Job description

Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Job description

Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Person Specification

Qualifications

Essential

• RSA II or equivalent in typing/word processing
• GSCE in English and Maths
• To be competent in a range of computer software

Person Specification

Qualifications

Essential

• RSA II or equivalent in typing/word processing
• GSCE in English and Maths
• To be competent in a range of computer software

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Address

Princess Anne Hospital

Coxford Road

Southampton

Hampshire

SO16 5YA

United Kingdom

Employer's website

https://hiowhealthcare.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Address

Princess Anne Hospital

Coxford Road

Southampton

Hampshire

SO16 5YA

United Kingdom

Employer's website

https://hiowhealthcare.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Hiring Manager

Karolina Zajac

[email protected]

07502907717

Details

Date posted

02 November 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year Based on full time hours

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

348-SSW-13068

Job locations

Princess Anne Hospital

Coxford Road

Southampton

Hampshire

SO16 5YA

United Kingdom

Supporting documents

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