Admissions Booking Co-ordinator

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South Tees Hospitals NHS Foundation Trust Admissions Booking Co-ordinator

The closing date is 13 November 2026

Apply for this job

Job summary

1 x 37.5 hours fixed term 6 months

1 x 18.75 hours fixed term 12 months

We are looking for experienced Admissions Booking Coordinator to join the clinical administration and clerical teams at The James Cook University Hospital in the Digestive Health, Urology and General Surgery Clinical Service Unit. These posts offer excellent opportunities for enthusiastic and conscientious people to provide a comprehensive booking service to the Admissions Hub in an efficient and timely manner, assisting in the organisation of their workload and contributing to the overall success of the organisation.

Main duties of the job

You will have previous theatre booking and administrative experience, preferably in a health care setting. It is essential that you have strong IT skills, a good level of general education, an extensive knowledge of Office and Outlook (including Word, Excel, PowerPoint, email and internet) along with advanced typing/word processing qualifications/skills.

You will have excellent communication, interpersonal and organisational skills. It's important that you are flexible, able to act on your own initiative and work both independently and as part of a team. You must be able to work under pressure to tight deadlines and prioritise workloads as well as being positive and enthusiastic.

If you feel you have the necessary qualities and skills we would be delighted to hear from you.

This post will close once sufficient applications have been received.

About us

South Tees Hospitals NHS Foundation Trust and North Tees and Hartlepool NHS Foundation Trust have come together to form University Hospitals Tees. As a result, post holders may be required to work across sites within both organisations.Across University Hospitals Tees, our ambition is to be the best place to work, ensuring we have the right staff in the right roles at the right time to deliver outstanding patient care and experience.We are committed to supporting our staff through an inclusive and supportive working environment, offering health and wellbeing initiatives, staff benefits, and opportunities for personal and professional development.We support the 'Making Every Contact Count' approach to behaviour change in the promotion of health and wellbeing of individuals and communities.

Details

Date posted

30 October 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year per annum

Contract

Fixed term

Duration

12 months

Working pattern

Full-time, Part-time

Reference number

328-DUG-8124917-B

Job locations

The James Cook University Hospital

Marton Road

Middlesbrough

TS4 3BW

United Kingdom

Job description

Job responsibilities

Please see the full job description and person specification document(s) for main responsibilities of the role.

Job description

Job responsibilities

Please see the full job description and person specification document(s) for main responsibilities of the role.

Person Specification

Experience

Essential

• Extensive use of Office and Outlook, including word, excel, e-mail and internet
• Secretarial and administrative experience

Desirable

• Healthcare / NHS Trust experience
• Previous experience working within a team

Knowledge & Skills

Essential

• Excellent communication and interpersonal skills
• Excellent planning, prioritisation and organisational skills
• Knowledge of functionality of Patient Administration System
• Understanding of secretarial/clerical processes
• Knowledge of General Data Protection Regulations and patient confidentiality
• Efficient and accurate word processing skills

Desirable

• Experience in a clinical setting Knowledge of hospital patient administration system
• Trust experience; knowledge of STHFT policies and procedures
• Knowledge of medical terminology
• Understanding of a range of work procedures associated with outpatient clinic arrangements, secretarial office procedures and case note procedures

Qualifications & Training

Essential

• GCSE in Maths and English or Functional Skills (level 2)
• RSA/OCR 3 qualification (or equivalent level word processing qualification or experience) OR oNVQ3 level Secretarial or Administrative qualification or equivalent level of experience

Desirable

• Customer Care
• Medical Terminology qualification or equivalent level of working experience with medical terminology
• Audio-typing qualification or equivalent level of working experience with medical terminology

Person Specification

Experience

Essential

• Extensive use of Office and Outlook, including word, excel, e-mail and internet
• Secretarial and administrative experience

Desirable

• Healthcare / NHS Trust experience
• Previous experience working within a team

Knowledge & Skills

Essential

• Excellent communication and interpersonal skills
• Excellent planning, prioritisation and organisational skills
• Knowledge of functionality of Patient Administration System
• Understanding of secretarial/clerical processes
• Knowledge of General Data Protection Regulations and patient confidentiality
• Efficient and accurate word processing skills

Desirable

• Experience in a clinical setting Knowledge of hospital patient administration system
• Trust experience; knowledge of STHFT policies and procedures
• Knowledge of medical terminology
• Understanding of a range of work procedures associated with outpatient clinic arrangements, secretarial office procedures and case note procedures

Qualifications & Training

Essential

• GCSE in Maths and English or Functional Skills (level 2)
• RSA/OCR 3 qualification (or equivalent level word processing qualification or experience) OR oNVQ3 level Secretarial or Administrative qualification or equivalent level of experience

Desirable

• Customer Care
• Medical Terminology qualification or equivalent level of working experience with medical terminology
• Audio-typing qualification or equivalent level of working experience with medical terminology

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

South Tees Hospitals NHS Foundation Trust

Address

The James Cook University Hospital

Marton Road

Middlesbrough

TS4 3BW

United Kingdom

Employer's website

https://www.southtees.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

South Tees Hospitals NHS Foundation Trust

Address

The James Cook University Hospital

Marton Road

Middlesbrough

TS4 3BW

United Kingdom

Employer's website

https://www.southtees.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Waiting List Manager

Rebecca Stainsby

[email protected]

01642850850

Details

Date posted

30 October 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year per annum

Contract

Fixed term

Duration

12 months

Working pattern

Full-time, Part-time

Reference number

328-DUG-8124917-B

Job locations

The James Cook University Hospital

Marton Road

Middlesbrough

TS4 3BW

United Kingdom

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