Assistant Divisional PA
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University College London Hospitals NHS Foundation Trust Assistant Divisional PA
The closing date is 15 November 2026
Job summary
You will work alongside the Divisional PA to support them in the organisational tasks that the division requires. You will also be required to have a level of knowledge to explain and guide members of the division through the different systems we use at the Trust.
We expect you to be hard working, engaged and supportive towards your colleagues. You will have to learn and practice a number of different administrative and system functions, and to offer feedback and suggestions to improve the service.
You will be responsible for organising several meetings, as well as distributing documentation and taking minutes for them. There is also a wide range of ad hoc administrative and office duties the postholder will be responsible for.
Main duties of the job
We are a small but complex division, covering many different aspects of infectious diseases and tropical medicine. We operate an outpatient clinic as well as an emergency walk-in service, antibiotic infusion service and pre-travel clinic. The division also consists of an inpatient ward, the Infection Prevention and Control team, a mobile x-ray and vaccination unit and a team of specialist travel health nurses.
We have spent many years building a tight-knit, friendly, welcoming and warm environment to work in. As we are relatively small, everybody gets to know each other which creates an open, informal and safe working culture. We believe people should enjoy their work and have fun, as well as working hard to provide a top class service.
We have an ongoing process to improve our staff's working lives and regularly seek feedback from everyone as how to achieve this.
About us
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
National Hospital for Neurology and Neurosurgery
Royal National ENT and Eastman Dental Hospitals
University College Hospital Grafton Way Building
Royal London Hospital for Integrated Medicine
University College Hospital Macmillan Cancer Centre
The Hospital for Tropical Diseases
University College Hospital at Westmoreland Street
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
Details
Date posted
30 October 2026
Pay scheme
Agenda for change
Band
Band 4
Salary
£34,186 to £37,389 a year Per Annum Inclusive of HCAS
Contract
Permanent
Working pattern
Part-time
Reference number
309-UCLH-8360729-A
Job locations
University College London Hospital
250 Euston Road
London
NW1 2PG
United Kingdom
Job description
Job responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Come and be a part of the best NHS trust in England to work for, according to our staff*
* UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the third year in a row.
UCLH recognises the benefits of flexible working for staff To find out more, visit: Flexible working.
To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?
Job description
Job responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Come and be a part of the best NHS trust in England to work for, according to our staff*
* UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the third year in a row.
UCLH recognises the benefits of flexible working for staff To find out more, visit: Flexible working.
To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?
Person Specification
Knowledge and Qualifications
Essential
- Educated to GCSE level or equivalent, including Grade C or higher in English.
- Awareness of the requirement to maintain confidentiality and knowledge of the Data Protection Act
Experience
Essential
- Proven experience of working in an office environment
Skills and Abilities
Essential
- Able to identify risk issues in immediate working environment and correct where possible or report to manager.
- Promote an awareness of incident reporting.
- Able to lead on service improvement initiatives in local environment.
Desirable
- Able to perform basic database interrogation as requested.
Communication
Essential
- Able to communicate accurately and effectively with patients and colleagues, verbally and in writing.
- Able to follow instructions and complete assigned tasks.
- Able to support and reassure patients/carers in distress.
Personal and People Development
Essential
- Demonstrates understanding of own role within the team.
- Willing to develop self & undertake in-house study.
- Willing to produce a personal development plan with manager.
Responsibilities towards promoting Equality Diversity and Inclusion
Essential
- Demonstratable understanding of the Equality, Diversity, and Inclusion and/or Knowledge of the NHS
Knowledge and Qualifications
Essential
- Educated to GCSE level or equivalent, including Grade C or higher in English.
- Awareness of the requirement to maintain confidentiality and knowledge of the Data Protection Act
Experience
Essential
- Proven experience of working in an office environment
Skills and Abilities
Essential
- Able to identify risk issues in immediate working environment and correct where possible or report to manager.
- Promote an awareness of incident reporting.
- Able to lead on service improvement initiatives in local environment.
Desirable
- Able to perform basic database interrogation as requested.
Communication
Essential
- Able to communicate accurately and effectively with patients and colleagues, verbally and in writing.
- Able to follow instructions and complete assigned tasks.
- Able to support and reassure patients/carers in distress.
Personal and People Development
Essential
- Demonstrates understanding of own role within the team.
- Willing to develop self & undertake in-house study.
- Willing to produce a personal development plan with manager.
Responsibilities towards promoting Equality Diversity and Inclusion
Essential
- Demonstratable understanding of the Equality, Diversity, and Inclusion and/or Knowledge of the NHS
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University College London Hospitals NHS Foundation Trust
Address
University College London Hospital
250 Euston Road
London
NW1 2PG
United Kingdom
Employer's website
https://www.uclh.nhs.uk (Opens in a new tab)
Employer details
Employer name
University College London Hospitals NHS Foundation Trust
Address
University College London Hospital
250 Euston Road
London
NW1 2PG
United Kingdom
Employer's website
https://www.uclh.nhs.uk (Opens in a new tab)
Employer contact details
For questions about the job, contact:
General Manager
Daniel Lee
Details
Date posted
30 October 2026
Pay scheme
Agenda for change
Band
Band 4
Salary
£34,186 to £37,389 a year Per Annum Inclusive of HCAS
Contract
Permanent
Working pattern
Part-time
Reference number
309-UCLH-8360729-A
Job locations
University College London Hospital
250 Euston Road
London
NW1 2PG
United Kingdom
Supporting documents
Privacy notice
University College London Hospitals NHS Foundation Trust's privacy notice (opens in a new tab)
Support links
© Crown copyright
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