Scanning & Quality Assurance Administrator
About this job
Job Advert Skip to main content
document.body.className = ((document.body.className) ? document.body.className + ' js-enabled' : 'js-enabled');
Cookies on NHS Jobs
We've put some small files called cookies on your device to help us make improvements to our site.
To improve our site we'd also like to use cookies which will send information to Google Analytics. You can read more about our cookies before you choose.
Accept analytics cookies Do not accept analytics cookies
Menu
Menu Close menu
BETA Your feedback will help us to improve this service.
Essex Partnership University NHS Foundation Trust Scanning & Quality Assurance Administrator
The closing date is 19 November 2026
Job summary
Scanning & Quality Assurance Administrator Band 3 - £25,760 - £27,476 per annum pro rata Monday - Friday 9am - 5.30pm (with 1 hour lunch) Basildon Mental Health Unit 2x Full Time Posts covering secondments Post 1: Fixed Term Contract until 31 March 2027 Post 1: Fixed Term Contract until 9th July 2027
We are looking for reliable and detail-focused Scanning and Quality Assurance Clerks to join our team based at Basildon Mental Health Unit, part of Essex Partnership University NHS Foundation Trust (EPUT).
This role plays a vital part in supporting the Trust's digital transformation by ensuring patient records are accurately scanned, quality checked, and properly indexed. By maintaining high standards in document handling and electronic recordkeeping, you will help clinicians and healthcare professionals access timely and accurate patient information, ultimately contributing to improved patient care.
Main duties of the job
Key Responsibilities
Collect, prepare, scan, and upload patient documents in line with Trust procedures
Carry out quality assurance checks on scanned and indexed documents
Monitor and process documents through Mobius, Paris, Laserfiche and Quickfields workflows
Ensure accurate indexing, metadata assignment, and document classification
Respond to user queries and escalate technical issues where needed
Provide occasional cross-site support to cover leave or sickness
Support the training of new staff in scanning and QA procedures
What We're Looking For
Excellent attention to detail and accuracy
Confident IT user with the ability to follow structured processes
Flexible and proactive, with a willingness to travel between sites when needed
Previous experience in scanning, records management, or a similar admin role is desirable
This is a great opportunity to join a supportive team and contribute to the Trust's digital transformation, helping improve patient care through high-quality electronic recordkeeping.
About us
Valuing you. Recognising your dedication. At EPUT, we look after you.
- Receive supervision and support to help you fulfil your potential.
- Join an inclusive EPUT community and connect with others through engagement events and equality or champion networks.
- If you need help, we provide mental health and wellbeing services, occupational health advice and counselling.
- We run recognition awards to recognise staff's hard work and dedication.
Benefits
- 27 days holiday, plus bank holidays, rising to 33 days after 10 years' service.
- Excellent pension of up to14.5% of your pensionable pay.
- Staff discounts include Blue Light Card, NHS discount offers, and staff benefits.
- £8K relocation package if you move to Essex to join us
- Season ticket loans are interest-free to cover the cost of travelling to and from work via tram, rail, or bus.
Work that wraps around your needs
- Flexible working: available from day one for most roles.
- Job share: Applications for job shares are welcomed.
Details
Date posted
06 November 2026
Pay scheme
Agenda for change
Band
Band 3
Salary
£25,760 to £27,476 a year per annum, pro rata + 5% High Cost Allowance
Contract
Fixed term
Duration
3 months
Working pattern
Full-time
Reference number
364-B-613
Job locations
Basildon Mental Health Unit
Nethermayne
Basildon
SS16 5NL
United Kingdom
Job description
Job responsibilities
Please check the Job Description and personal Specification
If you would like to discuss the post in more detail, please contact: Keeley Mayes: 07580 424142
Job description
Job responsibilities
Please check the Job Description and personal Specification
If you would like to discuss the post in more detail, please contact: Keeley Mayes: 07580 424142
Person Specification
Knowledge
Essential
- Evidence of ability to learn new IT systems
Desirable
- IT Skills and Knowledge of Scanning
- Knowledge of Data Protection Act
Skills/Experience
Essential
- Ability to work to deadlines and prioritise workload
Desirable
- Experience of working within a healthcare environment
Knowledge
Essential
- Evidence of ability to learn new IT systems
Desirable
- IT Skills and Knowledge of Scanning
- Knowledge of Data Protection Act
Skills/Experience
Essential
- Ability to work to deadlines and prioritise workload
Desirable
- Experience of working within a healthcare environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Essex Partnership University NHS Foundation Trust
Address
Basildon Mental Health Unit
Nethermayne
Basildon
SS16 5NL
United Kingdom
Employer's website
https://eput.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
Essex Partnership University NHS Foundation Trust
Address
Basildon Mental Health Unit
Nethermayne
Basildon
SS16 5NL
United Kingdom
Employer's website
https://eput.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Admin Lead
Keeley Mayes
07580424142
Details
Date posted
06 November 2026
Pay scheme
Agenda for change
Band
Band 3
Salary
£25,760 to £27,476 a year per annum, pro rata + 5% High Cost Allowance
Contract
Fixed term
Duration
3 months
Working pattern
Full-time
Reference number
364-B-613
Job locations
Basildon Mental Health Unit
Nethermayne
Basildon
SS16 5NL
United Kingdom
Supporting documents
Privacy notice
Essex Partnership University NHS Foundation Trust's privacy notice (opens in a new tab)
Support links
© Crown copyright
Market insight
Explore related jobs
Similar jobs
See all similar jobsMental Health Social Worker
Clinical Lead
Teaching Assitant - SEN
Teaching Assitant (SEN)
SEN Teacher - Primary school
Delivery Driver
Frequently asked questions
What salary can I expect?
This listing does not show a salary. Similar roles in Basildon often pay around 54 547 £ (median of 43 offers).
How do I apply for this job?
Open the original source page and contact the employer there. Finder never charges job seekers.
Are these jobs up to date?
Yes. Finder regularly refreshes vacancies from public sources and removes closed offers.