Specialty Administrator Team Leader

Job Advert Skip to main content

document.body.className = ((document.body.className) ? document.body.className + ' js-enabled' : 'js-enabled');

Cookies on NHS Jobs

We've put some small files called cookies on your device to help us make improvements to our site.

To improve our site we'd also like to use cookies which will send information to Google Analytics. You can read more about our cookies before you choose.

Accept analytics cookies Do not accept analytics cookies

Jobs

Menu

• Sign in
• Create an account

• English
• Cymraeg

Menu Close menu

• Search
• Sign in
• Create an account
• Display in Welsh (Cymraeg)

• Search
• Sign in
• Create an account
• Display in Welsh (Cymraeg)

BETA Your feedback will help us to improve this service.

Somerset NHS Foundation Trust Specialty Administrator Team Leader

The closing date is 15 November 2026

Apply for this job

Job summary

We are seeking to recruit for a Specialty Administrator Team Leader to provide leadership and management of the ENT service administrative team, whilst providing direct administrative/secretarial support to the clinical team. This is fixed-term post for 12 months working 30 hours per week.

You'll provide comprehensive secretarial support to the current admin team, consultants, associate specialists, and other allied health professionals. We are looking for someone who can use their own initiative, work well with other people, be able to work on their own as well as being able to approach others for support. The right candidate will have excellent IT and typing skills.

If you think that you are the right person for the job, we would love to hear from you.

Main duties of the job

Communicate with patients, colleagues, internal and externalDeal with day to day correspondence,Receive telephone calls, accepting messages on behalf of members of the specialty team, taking appropriate action where necessaryBe main point of contact for the service, having full knowledge of ENT processes and know where to find support if necessary.Type all forms of clinical correspondence as dictated by medical staff, by use of audio or copy typing.

About us

At Somerset NHS Foundation Trust, we're committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer:

• Flexible working options to help you balance work and life
• NHS pension scheme for long-term financial security
• Generous annual leave allowance to recharge and relax
• A strong focus on career development to help you grow and achieve your potential

Additionally, you'll gain access to our Blue Light Card, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.

We are proud to foster a diverse, skilled, and inclusive workforce, and we encourage applications from all backgrounds.

Why Somerset? Somerset offers the perfect blend of idyllic countryside, outstanding areas of natural beauty, and breathtaking coastlines, with vibrant cities like Bristol, Bath, and Exeter just a short drive away - and only two hours to London.

The region is home to excellent educational facilities, and with affordable housing compared to other parts of the country, it's a great place to build both your career and your future.

Somerset truly has it all - the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy.

Details

Date posted

06 November 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,392 to £31,157 a year

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

184-OL-OR-6086

Job locations

Musgrove Park Hospital

Musgrove Road

Taunton

Somerset

TA1 5DA

United Kingdom

Job description

Job responsibilities

For a full list of duties and responsibilities, please refer to the attached Job Description and Person Specification.

Job description

Job responsibilities

For a full list of duties and responsibilities, please refer to the attached Job Description and Person Specification.

Person Specification

Qualifications

Essential

• Diploma level/NVQ 4 in Business Administration or demonstrated equivalent experience.
• AMSPAR or British Medical Secretary Diploma (includes medical terminology) or equivalent knowledge.
• RSA/OCR III or equivalent typing/word processing including audio typing

Experience

Essential

• Extensive secretarial experience at senior level.
• Evidence of supervisory & mentoring skills
• Line management and supervision
• Experience of taking formal minutes at sub-committee/group level.
• Experience of leading on the provision of a diverse range of administrative services to support teams to achieve organisational objectives.

Additional Criteria

Essential

• Knowledge of specialist functional medical/legal terminology.
• Advanced knowledge of information technology packages including Microsoft Word, Excel, Access and PowerPoint in order to complete tasks.
• Evidence of a good standard of Literacy / English language skills
• Good communication skills on the telephone, via email, face to face and in written correspondence
• Knowledge and experience of dealing with non-routine issues and problem solving.

Person Specification

Qualifications

Essential

• Diploma level/NVQ 4 in Business Administration or demonstrated equivalent experience.
• AMSPAR or British Medical Secretary Diploma (includes medical terminology) or equivalent knowledge.
• RSA/OCR III or equivalent typing/word processing including audio typing

Experience

Essential

• Extensive secretarial experience at senior level.
• Evidence of supervisory & mentoring skills
• Line management and supervision
• Experience of taking formal minutes at sub-committee/group level.
• Experience of leading on the provision of a diverse range of administrative services to support teams to achieve organisational objectives.

Additional Criteria

Essential

• Knowledge of specialist functional medical/legal terminology.
• Advanced knowledge of information technology packages including Microsoft Word, Excel, Access and PowerPoint in order to complete tasks.
• Evidence of a good standard of Literacy / English language skills
• Good communication skills on the telephone, via email, face to face and in written correspondence
• Knowledge and experience of dealing with non-routine issues and problem solving.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Somerset NHS Foundation Trust

Address

Musgrove Park Hospital

Musgrove Road

Taunton

Somerset

TA1 5DA

United Kingdom

Employer's website

https://www.somersetft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Somerset NHS Foundation Trust

Address

Musgrove Park Hospital

Musgrove Road

Taunton

Somerset

TA1 5DA

United Kingdom

Employer's website

https://www.somersetft.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Senior Operational Manager

Jessica Green

[email protected]

Details

Date posted

06 November 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,392 to £31,157 a year

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

184-OL-OR-6086

Job locations

Musgrove Park Hospital

Musgrove Road

Taunton

Somerset

TA1 5DA

United Kingdom

Supporting documents

Privacy notice

Somerset NHS Foundation Trust's privacy notice (opens in a new tab)

Support links

• Privacy policy
• Terms and conditions
• Accessibility Statement
• Cookies
• Help and guidance

© Crown copyright