E-Rostering Assistant Administrator
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University Hospitals Coventry and Warwickshire NHS Trust E-Rostering Assistant Administrator
The closing date is 22 November 2026
Job summary
- To assist in the day to day provision of a comprehensive and efficient first line support service for all E-Rostering Systems.
- Provide first line support and technical advice and assistance to all Trust staff and external customers, using own judgment in providing a response
- Support the training of staff and system users: participate in the orientation and training of newly appointed staff to the E-Rostering systems, providing support and coaching where necessary and to provide E-Rostering system advice to end users.
- Be able to troubleshoot system software and hardware issues and escalate within the team or to ICT as required
- Assist with data entry.
Please be advised that sponsorship is not eligible for this post.
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
Main duties of the job
- Independently initiate and produce relevant reports and assist in the generation of training guides as required.
- To monitor and perform regular system routines/audits reviewing the performance of the E-Rostering system and informing staff groups to ensure maximum organization efficiency.
- Preparation and dispatch of appropriate level correspondence to personnel within the Trust and to external customers.
- Liaise with other staff as appropriate, dealing with E-Rostering system support requests via telephone, email or personal visits. Some if which may be of a sensitive nature.
- Work with the E-Rostering Team to implement any changes that occur to working practices via new policies /strategies.
- Identify and investigate problems and queries including those of a complex nature that relate to the E-Rostering systems, utilising information from other associated data systems/information sources, or by reference to originator of the problem and take appropriate action
About us
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
Details
Date posted
06 November 2026
Pay scheme
Agenda for change
Band
Band 3
Salary
£25,760 to £27,476 a year per annum pro rota
Contract
Permanent
Working pattern
Full-time, Flexible working, Compressed hours
Reference number
218-AC-B3-8166109-A
Job locations
University Hospitals Coventry and Warwickshire
Clifford Bridge Road
Coventry
CV2 2DX
United Kingdom
Job description
Job responsibilities
- To provide basic roster action training of E-Rostering systems to users being aware of potential barriers to understanding.
- To assist in maintaining department website
- To process access/training/flexible working documents and reports, maintain & manager paper records, enter/store personal details within system
- To understand payroll deadlines/processes to ensure appropriate documentation to facilitate payment of Trust staff is completed in a timely manner.
- To be able to communicate with payroll services clearly and appropriately when dealing with payroll queries both simple and complex.
- Assist with the maintenance of users access to all elements of the E-Rostering system
- Maintain excellent customer care skills and professionalism when interacting with all members of the multidisciplinary team. Ability to tactfully deal with difficult situations and aid understanding.
- Manage own workload seeking direction from the System Administrator/ Lead Nurse when deemed necessary. Priorities changes in workload to meet demand or to system/Trust requirements..
- To identify possible new ways of working and efficiencies for the department
- To ensure that all work is undertaken with regard to the Trust policies and procedures
For further details please see the attached job description.
Job description
Job responsibilities
- To provide basic roster action training of E-Rostering systems to users being aware of potential barriers to understanding.
- To assist in maintaining department website
- To process access/training/flexible working documents and reports, maintain & manager paper records, enter/store personal details within system
- To understand payroll deadlines/processes to ensure appropriate documentation to facilitate payment of Trust staff is completed in a timely manner.
- To be able to communicate with payroll services clearly and appropriately when dealing with payroll queries both simple and complex.
- Assist with the maintenance of users access to all elements of the E-Rostering system
- Maintain excellent customer care skills and professionalism when interacting with all members of the multidisciplinary team. Ability to tactfully deal with difficult situations and aid understanding.
- Manage own workload seeking direction from the System Administrator/ Lead Nurse when deemed necessary. Priorities changes in workload to meet demand or to system/Trust requirements..
- To identify possible new ways of working and efficiencies for the department
- To ensure that all work is undertaken with regard to the Trust policies and procedures
For further details please see the attached job description.
Person Specification
Qualifications
Essential
- oGood general education to GCSE or equivalent oNVQ level 3 Diploma in business Administration or equivalent, or equivalent experience
Desirable
- oEvidence of further development and study and /or qualifications relevant to post
Experience
Essential
- oExperience in co-ordinating and prioritising own workload oExperience of using Microsoft Office and Excel oUse of and knowledge of omanagement information systems oExperience of providing technical support to users
Desirable
- oGeneral office /secretarial experience oExperience of an Electronic Rostering system oMinimum 6 months experience within an E-Rostering setting oIn an E-Rostering Setting
Knowledge
Essential
- oGeneral office /secretarial experience oAn Understanding of customer service
Desirable
- oGood knowledge and experience of working within the NHS oExperience of recruitment/HR practice or Payroll
Skills
Essential
- oStandard keyboard skill oAbility to understand and practice high level confidentiality skills oWork unsupervised oAbility to Deal with difficult situations under pressure oGood IT skills including Microsoft Word and Excel and email oExcellent communication skills both oral and written. oExcellent Interpersonal skills oAbility to work as a part of a team
Desirable
- oAbility to demonstrate and work in a confident, assured and professional style oAnalytical approach
Commitment to Trust Values and Behaviours
Essential
- oMust be able to demonstrate behaviours consistent with the Trust's values. (As detailed in UHCW's Values in Action document below) oApplicants applying for job roles with managerial responsibility will be required to demonstrate evidence of promoting equal opportunities through work experience
Qualifications
Essential
- oGood general education to GCSE or equivalent oNVQ level 3 Diploma in business Administration or equivalent, or equivalent experience
Desirable
- oEvidence of further development and study and /or qualifications relevant to post
Experience
Essential
- oExperience in co-ordinating and prioritising own workload oExperience of using Microsoft Office and Excel oUse of and knowledge of omanagement information systems oExperience of providing technical support to users
Desirable
- oGeneral office /secretarial experience oExperience of an Electronic Rostering system oMinimum 6 months experience within an E-Rostering setting oIn an E-Rostering Setting
Knowledge
Essential
- oGeneral office /secretarial experience oAn Understanding of customer service
Desirable
- oGood knowledge and experience of working within the NHS oExperience of recruitment/HR practice or Payroll
Skills
Essential
- oStandard keyboard skill oAbility to understand and practice high level confidentiality skills oWork unsupervised oAbility to Deal with difficult situations under pressure oGood IT skills including Microsoft Word and Excel and email oExcellent communication skills both oral and written. oExcellent Interpersonal skills oAbility to work as a part of a team
Desirable
- oAbility to demonstrate and work in a confident, assured and professional style oAnalytical approach
Commitment to Trust Values and Behaviours
Essential
- oMust be able to demonstrate behaviours consistent with the Trust's values. (As detailed in UHCW's Values in Action document below) oApplicants applying for job roles with managerial responsibility will be required to demonstrate evidence of promoting equal opportunities through work experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospitals Coventry and Warwickshire NHS Trust
Address
University Hospitals Coventry and Warwickshire
Clifford Bridge Road
Coventry
CV2 2DX
United Kingdom
Employer's website
https://www.jobsatuhcw.co.uk (Opens in a new tab)
Employer details
Employer name
University Hospitals Coventry and Warwickshire NHS Trust
Address
University Hospitals Coventry and Warwickshire
Clifford Bridge Road
Coventry
CV2 2DX
United Kingdom
Employer's website
https://www.jobsatuhcw.co.uk (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Lead Nurse eRostering
Eunice Arnold
02476965554
Details
Date posted
06 November 2026
Pay scheme
Agenda for change
Band
Band 3
Salary
£25,760 to £27,476 a year per annum pro rota
Contract
Permanent
Working pattern
Full-time, Flexible working, Compressed hours
Reference number
218-AC-B3-8166109-A
Job locations
University Hospitals Coventry and Warwickshire
Clifford Bridge Road
Coventry
CV2 2DX
United Kingdom
Supporting documents
Privacy notice
University Hospitals Coventry and Warwickshire NHS Trust's privacy notice (opens in a new tab)
Support links
© Crown copyright
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