Trainee Medical Secretary

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Gateshead Health NHS Foundation Trust Trainee Medical Secretary

The closing date is 19 November 2026

Apply for this job

Job summary

An exciting opportunity has arisen for a Trainee Medical Secretary / MDT Co-ordinator to join our team on a permanent basis. This role will start as a Band 2, with a requirement to undertake a Level 3 Business Administration Apprenticeship. Upon completion of the apprenticeship and sign off of the required comptencies, you will progress into a band 3 role.

The successful candidate will need excellent organisational and communication skills including an outstanding telephone manner as well as excellent keyboard skills, be competent in microsoft packages and be able to demonstrate an understanding of confidentiality.

This post would be suitable for applicants who enjoy working as part of a busy team. The role requires daily interaction with a variety of staffing groups, patients as well as other hospital departments so good communication is essential as well as a patient centered approach.Ideally candidates will have previous relevant NHS experience in an admin role and be able to demonstrate a good understanding of how to manage the challenges that this role can bring.

The post holder will manage and prioritise their own workload on a daily basis and use their initiative and discretion to manage the competing priorities. The ability to work well under pressure is essential.The successful candidate will need to be flexible to the needs of the service and be committed to high quality patient care.

Main duties of the job

• The post holder will provide a comprehensive administrative and clerical role that will ensure the smooth function of the multi-disciplinary team meetings and provide admin/secretarial support to wards and inpatient consultants
• The post holder will also be required, to do referral work preparation
• Supporting the consultants with admin/secretarial tasks as required

About us

Based in the North East of England we provide a range of hospital and community health services from our leading facilities including the Queen Elizabeth Hospital, Blaydon Urgent Care Centre and Bensham Hospital, all within Gateshead.

Established in 2005, we were one of the first foundation trusts in the country and since then have consistently achieved the highest levels of care for patients. As a group we employ around 4,200 staff and currently provide 600 hospital beds across Gateshead. Our primary focus is on providing excellent general health services to our local community complemented by key specialist areas including gynaecology, maternity, palliative care and old age psychiatry.

Alongside a full range of local hospital services, we provide breast screening services for Gateshead, South Tyneside, Sunderland and parts of Durham and we are the North Eastern hub for the National Bowel Cancer and AAA Screening Programmes, covering a population of around seven million people.

Details

Date posted

05 November 2026

Pay scheme

Agenda for change

Band

Band 2

Salary

£25,272 to £27,476 a year per annum

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

297-8129051

Job locations

Queen Elizabeth Hospital

Sheriff Hill

Gateshead

NE9 6SX

United Kingdom

Job description

Job responsibilities

• The post holder will provide a comprehensive administrative and clerical role that will ensure the smooth function of the multi-disciplinary team meetings and provide admin/secretarial support to consultants
• The post holder will also be required, to provide MDT preparation and support for organisation and preparation of cases.
• Supporting consultants with admin/secretarial tasks as required
• Establishes and ensures the continuation of effective communication,
• Establish working relationships with a wide range of personnel within and out with this trust
• Disseminates information and communicates to MDT members and relevant departments within the trust and externally as required and according to trust policy.
• Communicate efficiently at all levels with a wide range of Medical, Clinical, non-clinical staff and Allied Health Professionals
• Ensures adequate communication with all team members on a regular basis

Job description

Job responsibilities

• The post holder will provide a comprehensive administrative and clerical role that will ensure the smooth function of the multi-disciplinary team meetings and provide admin/secretarial support to consultants
• The post holder will also be required, to provide MDT preparation and support for organisation and preparation of cases.
• Supporting consultants with admin/secretarial tasks as required
• Establishes and ensures the continuation of effective communication,
• Establish working relationships with a wide range of personnel within and out with this trust
• Disseminates information and communicates to MDT members and relevant departments within the trust and externally as required and according to trust policy.
• Communicate efficiently at all levels with a wide range of Medical, Clinical, non-clinical staff and Allied Health Professionals
• Ensures adequate communication with all team members on a regular basis

Person Specification

Experience

Essential

• NVQ Level 2 or Business Administration Level 2
• Audio Typing
• GCSE in English & Maths

Experience

Essential

• NHS Experience
• Knowledge of NHS policies and processes
• Use of patient information systems
• Working knowledge of office procedures
• Previous secretarial or clerical experience
• Ability to uphold confidentiality

Desirable

• Previous experience of working in mental health
• Experience using stock ordering systems
• Experience working with medical records filing systems
• shorthand skills

Person Specification

Experience

Essential

• NVQ Level 2 or Business Administration Level 2
• Audio Typing
• GCSE in English & Maths

Experience

Essential

• NHS Experience
• Knowledge of NHS policies and processes
• Use of patient information systems
• Working knowledge of office procedures
• Previous secretarial or clerical experience
• Ability to uphold confidentiality

Desirable

• Previous experience of working in mental health
• Experience using stock ordering systems
• Experience working with medical records filing systems
• shorthand skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Gateshead Health NHS Foundation Trust

Address

Queen Elizabeth Hospital

Sheriff Hill

Gateshead

NE9 6SX

United Kingdom

Employer's website

https://www.qegateshead.nhs.uk (Opens in a new tab)

Employer details

Employer name

Gateshead Health NHS Foundation Trust

Address

Queen Elizabeth Hospital

Sheriff Hill

Gateshead

NE9 6SX

United Kingdom

Employer's website

https://www.qegateshead.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Cellular Pathology Manager

Janet Rodgers

[email protected]

01914456572

Details

Date posted

05 November 2026

Pay scheme

Agenda for change

Band

Band 2

Salary

£25,272 to £27,476 a year per annum

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

297-8129051

Job locations

Queen Elizabeth Hospital

Sheriff Hill

Gateshead

NE9 6SX

United Kingdom

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