Central Booking Office Supervisor
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Tameside and Glossop Integrated Care NHS Foundation Trust Central Booking Office Supervisor
The closing date is 18 November 2026
Job summary
Job overview Central Booking Office Supervisor - Band 4 37.5 hours - permanent
We are looking to recruit a reliable, enthusiastic and highly motivated individual to join our busy office in providing a professional, efficient and patient-focused outpatient service across the Trust.
The Central Booking Office rota operates across five days a week, from Monday to Friday. Staff are required to work shifts between 8:00am and 6:00pm. The successful candidate must be able to support the flexibility of the rota and provide leadership across all Central Booking Office teams to ensure the service delivery is maintained at all times.
Computer literacy is essential as the post holder will be expected to utilise a range of Trust Patient Administration Systems, ensuring accurate input, maintenance and extraction of patient information in accordance with Trust policies and procedures.
The successful candidate will be responsible for the day-to-day supervision and line management of the Central Booking Office staff, ensuring that a high-quality, efficient and responsive service is delivered across the Trust.
This is an exciting opportunity for an experienced administrator or team leader looking to develop their management skills within a busy outpatient booking office environment whilst providing an excellent patient experience at TGH.
Please note that this vacancy may close early if sufficient applications are received.
Main duties of the job
- Assist the Central Booking Office Manager to provide effective support to the Central BookingTeam ensuring the delivery of a responsive, safe and efficient service and deputise for CentralBooking Office Manager as required
- To supervise the Central Booking team ensuring day to day allocation of workload identifyingand prioritising activities in order to meet deadlines
- To monitor staff performance and productivity, providing motivation and support to staff asrequired, to ensure individual, departmental and Trust targets are met
- In-line with cancellation policy, ensure all authorised requests to cancel/reduce/suspendclinics/rebook or overbook are completed as per service instruction, escalating any issues to therelevant service teams and managers
- To undertake staff 1:1, new starter and annual personal development reviews (Appraisals),agreeing objectives and personal development plans, in accordance with Trust objectives
- To co-ordinate and monitor departmental and mandatory training of new and current staff
- Knowledge of Human Resource Policies and Procedures to enable day to day management ofstaff attendance, return to work interviews and requests for leave
- To assist in ensuring that the department is adequately resourced in terms of staffing levels tomaintain the service, relocating staff where necessary to meet service requirements
About us
Tameside and Glossop Integrated Care NHS Foundation Trust serves a community of 250,000 people across Tameside & Glossop. We provide a range of services both within the hospital and across our community for both adults and children.Our vision is to improve health outcomes for our population and influence wider determinants of health through collaboration with our health & care partners.
We have a clear set of values & behaviours which we expect all of our staff to demonstrate:
- Compassion
- Accountability
- Respect
- Excellence
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from Black, Asian & minority ethnic candidates, LGBTQ+& Disabled people.
Benefits include; flexible working, 27-33 days annual leave plus bank holidays, sick pay, NHS Pension Scheme, free eye tests and health checks, gym discount, free bicycle loan scheme, salary sacrifice car scheme, support with stress, bereavement, relationships, finance, and much more.
Details
Date posted
04 November 2026
Pay scheme
Agenda for change
Band
Band 4
Salary
£28,392 to £31,157 a year Pro rata per annum
Contract
Permanent
Working pattern
Full-time, Flexible working
Reference number
245-ADM4CBO-11-26
Job locations
Tameside and Glossop Integrated Care NHS Foundation Trust
Fountain Street
Tameside
OL6 9RW
United Kingdom
Job description
Job responsibilities
The job description gives an overview of the main tasks and responsibilities of the role, and the person specification focuses on the qualifications, skills, experience and knowledge required. These documents are attached on the page and can be downloaded.
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
Important Notice on Visa Sponsorship Eligibility
Please note that whilst the trust does offer sponsorship this role isunfortunately not eligible for visa sponsorship under the UK Skilled Worker visa route. This is due to the position not meeting the minimum salary threshold of £41,200 per annumand/or the requiredskill levelset by UK Visas and Immigration.
We appreciate your interest in this opportunity and encourage applications from candidates who already have theright to work in the UK.
Job description
Job responsibilities
The job description gives an overview of the main tasks and responsibilities of the role, and the person specification focuses on the qualifications, skills, experience and knowledge required. These documents are attached on the page and can be downloaded.
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
Important Notice on Visa Sponsorship Eligibility
Please note that whilst the trust does offer sponsorship this role isunfortunately not eligible for visa sponsorship under the UK Skilled Worker visa route. This is due to the position not meeting the minimum salary threshold of £41,200 per annumand/or the requiredskill levelset by UK Visas and Immigration.
We appreciate your interest in this opportunity and encourage applications from candidates who already have theright to work in the UK.
Person Specification
Qualifications
Essential
- Good standard of education - GCSE level
- A-C or CSE 1-2 equivalent in English and Maths
- Keyboard and telephony skills
Desirable
- Supervisory qualification or equivalent experience
Experience and Knowledge
Essential
- Organising of task and initiatives
- Awareness of matters relating to patient confidentiality and discretion e.g. Data Protection
- Awareness of risk identification and reporting
- Proven experience of working with admin staff to assist with the implementation of change and service improvement
- Extesive knowledge of the Patient Administration Systems, previous waiting list management experience and working with Excel and patient tracking lists. Previous experience of of booking and scheduling appointments
- Good understanding of current RTT 18 weeks and suspected cancer performance targets
- Evidence of problem solving
- Experience working in an acute hosital setting and experience of dealing with members of the public
- Sound knowledge of the Trust values and principles
- Experience of working in a demanding environment whilst delivering high volumes of work on a daily basis within agreed timescales
- Knowledge of current legislation in the area of Data Protection Act 2018 and GDPR and confidentality of personal information
Desirable
- Previous supervisory experience
- Call centre experience
- Evidence of supporting change / implementation of change
- Detailed understanding of current NHS performance targets
- Knowledge of Caldicott Guidelines
Skills
Essential
- Demonstrates understanding of the functions related to the Central Booking Office and information management
- Strong oral and written communication skills with the ability to communicate effectively, demonstrating sensitivity to a range of people within the department
- Ability to use problem-solving skills
- Ability to prioritise and deliver on time against a background of changing demands
- Ability to work under pressure and maintain high standards. Accuracy and ability to pay attention to detail
- IT literate and able to use a range of software
Desirable
- Experience of working with PAS (Lorenzo) and eRS (referrals)
Other
Essential
- Able to build good working relationships and confident in dealing with people both internal and external to the organisation
- Work flexibly and able to adapt to meet demands of the job
- Promote a positive image; retain enthusiasm at all times to motivate staff
- Able to achieve high work rates and able to work to tight deadlines; resilient working under pressure and use of initiative to solve problems
- Self-motivated and pro-active
- Embodies NHS values and behaviours and to be flexible to the needs of the service/staff and role
Qualifications
Essential
- Good standard of education - GCSE level
- A-C or CSE 1-2 equivalent in English and Maths
- Keyboard and telephony skills
Desirable
- Supervisory qualification or equivalent experience
Experience and Knowledge
Essential
- Organising of task and initiatives
- Awareness of matters relating to patient confidentiality and discretion e.g. Data Protection
- Awareness of risk identification and reporting
- Proven experience of working with admin staff to assist with the implementation of change and service improvement
- Extesive knowledge of the Patient Administration Systems, previous waiting list management experience and working with Excel and patient tracking lists. Previous experience of of booking and scheduling appointments
- Good understanding of current RTT 18 weeks and suspected cancer performance targets
- Evidence of problem solving
- Experience working in an acute hosital setting and experience of dealing with members of the public
- Sound knowledge of the Trust values and principles
- Experience of working in a demanding environment whilst delivering high volumes of work on a daily basis within agreed timescales
- Knowledge of current legislation in the area of Data Protection Act 2018 and GDPR and confidentality of personal information
Desirable
- Previous supervisory experience
- Call centre experience
- Evidence of supporting change / implementation of change
- Detailed understanding of current NHS performance targets
- Knowledge of Caldicott Guidelines
Skills
Essential
- Demonstrates understanding of the functions related to the Central Booking Office and information management
- Strong oral and written communication skills with the ability to communicate effectively, demonstrating sensitivity to a range of people within the department
- Ability to use problem-solving skills
- Ability to prioritise and deliver on time against a background of changing demands
- Ability to work under pressure and maintain high standards. Accuracy and ability to pay attention to detail
- IT literate and able to use a range of software
Desirable
- Experience of working with PAS (Lorenzo) and eRS (referrals)
Other
Essential
- Able to build good working relationships and confident in dealing with people both internal and external to the organisation
- Work flexibly and able to adapt to meet demands of the job
- Promote a positive image; retain enthusiasm at all times to motivate staff
- Able to achieve high work rates and able to work to tight deadlines; resilient working under pressure and use of initiative to solve problems
- Self-motivated and pro-active
- Embodies NHS values and behaviours and to be flexible to the needs of the service/staff and role
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Tameside and Glossop Integrated Care NHS Foundation Trust
Address
Tameside and Glossop Integrated Care NHS Foundation Trust
Fountain Street
Tameside
OL6 9RW
United Kingdom
Employer's website
https://www.tamesidehospital.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
Tameside and Glossop Integrated Care NHS Foundation Trust
Address
Tameside and Glossop Integrated Care NHS Foundation Trust
Fountain Street
Tameside
OL6 9RW
United Kingdom
Employer's website
https://www.tamesidehospital.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Associate Central Booking Office Manager
Olivia Lazar-Freeman
01619226781
Details
Date posted
04 November 2026
Pay scheme
Agenda for change
Band
Band 4
Salary
£28,392 to £31,157 a year Pro rata per annum
Contract
Permanent
Working pattern
Full-time, Flexible working
Reference number
245-ADM4CBO-11-26
Job locations
Tameside and Glossop Integrated Care NHS Foundation Trust
Fountain Street
Tameside
OL6 9RW
United Kingdom
Supporting documents
Privacy notice
Tameside and Glossop Integrated Care NHS Foundation Trust's privacy notice (opens in a new tab)
Support links
© Crown copyright
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