Nurse Administrator

Job Advert Skip to main content

document.body.className = ((document.body.className) ? document.body.className + ' js-enabled' : 'js-enabled');

Cookies on NHS Jobs

We've put some small files called cookies on your device to help us make improvements to our site.

To improve our site we'd also like to use cookies which will send information to Google Analytics. You can read more about our cookies before you choose.

Accept analytics cookies Do not accept analytics cookies

Jobs

Menu

• Sign in
• Create an account

• English
• Cymraeg

Menu Close menu

• Search
• Sign in
• Create an account
• Display in Welsh (Cymraeg)

• Search
• Sign in
• Create an account
• Display in Welsh (Cymraeg)

BETA Your feedback will help us to improve this service.

St Bartholomew’s Medical Centre Nurse Administrator

The closing date is 30 November 2026

Apply for this job

Job summary

This is a non-clinical role working with the nursing team at St. Bartholomew & Hollow Way Medical Practice. The main purpose of this role is to support our existing clinical team of GPs, Practice Nurses, and professionals by ensuring that appropriate stock levels are managed, medical rooms are maintained to appropriate standards across all four sites, and administrative support is provided for infection prevention, medicines monitoring, and general practice operations.

St Bartholomew and Hollow Way Medical Practice has a large team, including currently six GP partners, salaried GPs, pharmacists, ANPs, Paramedics, Practice nurses, HCAs and phlebotomists. They are supported by an invaluable admin and reception team.

We work across four sites based at Manzil Way, Ivy Close, Lake St and Oxford Brookes University. We manage our own PCN.

We are a training practice, supporting trainee GPs, medical students, pre-reg nurses and pharmacists.

We work hard, support each other as a team and encourage everyone to achieve their work life balance.

We welcome informal visits and would be pleased to introduce you to our team.

Main duties of the job

The role involves coordinating stock control and replenishment across four practice sites, including ordering, monitoring inventory, checking deliveries, distributing supplies and ensuring stock is rotated and stored appropriately. Responsibilities also include maintaining clean, organised stock rooms, completing equipment and environmental checks, supporting infection prevention and control (IPC) audits, maintaining records, reporting incidents and assisting with protocols and risk assessments.

The role also supports medicines monitoring and patient recalls by identifying patients due for high-risk medication reviews, contacting patients and arranging appointments, escalating concerns and maintaining accurate records. Additional duties include monitoring fridge temperatures, supporting vaccination and seasonal clinics, assisting with daily nursing checks, organising meetings, taking minutes and providing general administrative support to nurses, managers and the wider practice team across all four sites.

About us

We are committed to ongoing training and development of all our staff and have an Investors in People accreditation. We have protected time for monthly nursing meetings as well as quarterly all practice meetings with the whole practice team.

We are an established training practice, supporting trainee GPs, medical students, pre-reg nurses and pharmacists All members of the team are involved in sharing their skills and knowledge with trainees. We are heavily involved in research with strong links to the NIHR and more recently have been selected to run two commercial vaccine trials. Research brings additional benefits and opportunities to our patients.

We are excited to be in the process of establishing our own PCN now that we have merged practices. This gives us the opportunity to work closely with ARRS roles to further enhance the care and provision for our patients. Patient engagement is important to us and we have an active PPG which meets regularly.

The team enjoys frequent get togethers both in work with protected daily coffee breaks at 10.30am as well as social events outside of work such as coach trips to Bournemouth Beach and fish and chips in the park to name but a few

Details

Date posted

03 November 2026

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Full-time, Part-time, Compressed hours

Reference number

A0301-26-0006

Job locations

Manzil Way

Oxford

OX4 1XB

United Kingdom

Job description

Job responsibilities

The Nurse Administrator role is responsible for:

Stock Control and Replenishment

• Order stock and take instructions from staff to order items for all 4 sites (excluding dressings, though supporting with dressing and vaccine orders is provided when needed).
• Ensure price comparison is checked before monthly orders.
• Maintain a stock record and inventory for all 4 sites.
• Liaise with staff and nurses to distribute stock throughout the month to different sites (including moving stock and managing fridge items).
• Open delivery boxes, check deliveries against orders, and put items away.
• Put away fridge/vaccine deliveries (assisting nurses with counting vaccines when needed).
• Handle Lab and PCSE orders.
• Rotate stock in the stock rooms at all sites monthly.
• Check expiring stock in doctors' and nurses' rooms every 6 months.
• Restock acute hubs and doctors/nurses trolleys weekly (e.g., at Manzil Way and Ivy Close).
• Maintain the cleanliness and organisation of all stock rooms.
• Check crash bag contents monthly, replace expiring stock, and report any issues.
• Order batteries and pads for defibrillators, and replace cylinders as needed.

Cleaning, Maintenance, and Infection Prevention & Control (IPC) Administration

• Complete environmental and cleaning checks in each room (including weekly checks and equipment cleaning).
• Aid with curtain changes (scheduled every 2 years and when needed).
• Assist with monthly cleaning of equipment such as fans, cupboards, lamps, wall-mounted ophthalmoscopes/otoscopes, clocks, measuring tapes, trolleys, and wheelchairs.
• Control test blood glucose machines as needed.
• Update the medicine list on Teamnet monthly.
• Conduct IPC environmental audits at all four sites yearly (conducted quarterly across alternating sites) and report findings to the Lead Nurse, Practice Manager, and Operations Manager.
• Assist the Lead Nurse with general IPC audits, administration, and incident reports.
• Oversee and report appropriately on fridge breaches, alerting correct organisations and completing incident reports with the Lead Nurse or Practice Manager.
• Manage and resolve Anenta tickets for all sites.
• Maintain the nursing file on the S:Drive (clear, upload, and archive files).
• Support the Lead Nurse and Practice Manager with meetings with external organisations (e.g., Hillcroft and IPC).
• Support the Lead Nurse with drafting protocols and risk assessments.
• Attend IPC champion meetings and feedback information to the team.

In addition to the primary responsibilities, the Nurse Administrator role may be requested to:

Medicines Monitoring & Patient Recalls

• Assist with medicines monitoring (high-risk drug monitoring) for the prescribing safety team and pharmacy team.
• Run searches at least twice a month for high-risk drugs and send AccuRx messages to patients who are due monitoring.
• Call patients to book them in for blood tests who are overdue monitoring.
• Recall adult vaccinations monthly.
• Contact patients who have not responded to medication recalls.
• If patients do not respond to recalls on three occasions, notify the usual GP or lead pharmacist via task.
• Update and review diary entries once monitoring is completed.
• In permitted cases, change quantities of medication if monitoring has not been done; otherwise, refer to the lead pharmacist or TPN.
• Refer any issues or concerns regarding medicines monitoring directly to the lead pharmacist.

General Administration & Practice Support

• Upload data logger readings to Teamnet for site fridges once a month, informing nurses or the Practice Manager of any discrepancies.
• Update the nurse task and equipment list on the shared drive.
• Assist nurses and HCAs with morning/daily checks.
• Assist with the organisation of flu and COVID-19 clinics, and support campaigns with the Practice Manager.
• Organise team meetings with the assistance of the Lead Nurse and take meeting minutes.
• Assist line managers with administrative tasks (e.g., sending mass emails, putting up posters in waiting areas and clinical rooms).
• Assist nurses with completing ODS forms.
• Provide support to the practice with any other duties as required by the management team.

Job description

Job responsibilities

The Nurse Administrator role is responsible for:

Stock Control and Replenishment

• Order stock and take instructions from staff to order items for all 4 sites (excluding dressings, though supporting with dressing and vaccine orders is provided when needed).
• Ensure price comparison is checked before monthly orders.
• Maintain a stock record and inventory for all 4 sites.
• Liaise with staff and nurses to distribute stock throughout the month to different sites (including moving stock and managing fridge items).
• Open delivery boxes, check deliveries against orders, and put items away.
• Put away fridge/vaccine deliveries (assisting nurses with counting vaccines when needed).
• Handle Lab and PCSE orders.
• Rotate stock in the stock rooms at all sites monthly.
• Check expiring stock in doctors' and nurses' rooms every 6 months.
• Restock acute hubs and doctors/nurses trolleys weekly (e.g., at Manzil Way and Ivy Close).
• Maintain the cleanliness and organisation of all stock rooms.
• Check crash bag contents monthly, replace expiring stock, and report any issues.
• Order batteries and pads for defibrillators, and replace cylinders as needed.

Cleaning, Maintenance, and Infection Prevention & Control (IPC) Administration

• Complete environmental and cleaning checks in each room (including weekly checks and equipment cleaning).
• Aid with curtain changes (scheduled every 2 years and when needed).
• Assist with monthly cleaning of equipment such as fans, cupboards, lamps, wall-mounted ophthalmoscopes/otoscopes, clocks, measuring tapes, trolleys, and wheelchairs.
• Control test blood glucose machines as needed.
• Update the medicine list on Teamnet monthly.
• Conduct IPC environmental audits at all four sites yearly (conducted quarterly across alternating sites) and report findings to the Lead Nurse, Practice Manager, and Operations Manager.
• Assist the Lead Nurse with general IPC audits, administration, and incident reports.
• Oversee and report appropriately on fridge breaches, alerting correct organisations and completing incident reports with the Lead Nurse or Practice Manager.
• Manage and resolve Anenta tickets for all sites.
• Maintain the nursing file on the S:Drive (clear, upload, and archive files).
• Support the Lead Nurse and Practice Manager with meetings with external organisations (e.g., Hillcroft and IPC).
• Support the Lead Nurse with drafting protocols and risk assessments.
• Attend IPC champion meetings and feedback information to the team.

In addition to the primary responsibilities, the Nurse Administrator role may be requested to:

Medicines Monitoring & Patient Recalls

• Assist with medicines monitoring (high-risk drug monitoring) for the prescribing safety team and pharmacy team.
• Run searches at least twice a month for high-risk drugs and send AccuRx messages to patients who are due monitoring.
• Call patients to book them in for blood tests who are overdue monitoring.
• Recall adult vaccinations monthly.
• Contact patients who have not responded to medication recalls.
• If patients do not respond to recalls on three occasions, notify the usual GP or lead pharmacist via task.
• Update and review diary entries once monitoring is completed.
• In permitted cases, change quantities of medication if monitoring has not been done; otherwise, refer to the lead pharmacist or TPN.
• Refer any issues or concerns regarding medicines monitoring directly to the lead pharmacist.

General Administration & Practice Support

• Upload data logger readings to Teamnet for site fridges once a month, informing nurses or the Practice Manager of any discrepancies.
• Update the nurse task and equipment list on the shared drive.
• Assist nurses and HCAs with morning/daily checks.
• Assist with the organisation of flu and COVID-19 clinics, and support campaigns with the Practice Manager.
• Organise team meetings with the assistance of the Lead Nurse and take meeting minutes.
• Assist line managers with administrative tasks (e.g., sending mass emails, putting up posters in waiting areas and clinical rooms).
• Assist nurses with completing ODS forms.
• Provide support to the practice with any other duties as required by the management team.

Person Specification

Experience

Desirable

• Experience of working in primary care
• Experience of working in a GP practice

Person Specification

Experience

Desirable

• Experience of working in primary care
• Experience of working in a GP practice

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

St Bartholomew’s Medical Centre

Address

Manzil Way

Oxford

OX4 1XB

United Kingdom

Employer's website

https://www.sbmc.org.uk (Opens in a new tab)

Employer details

Employer name

St Bartholomew’s Medical Centre

Address

Manzil Way

Oxford

OX4 1XB

United Kingdom

Employer's website

https://www.sbmc.org.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Deputy Practice Manager

Julian Da Silva

[email protected]

Details

Date posted

03 November 2026

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Full-time, Part-time, Compressed hours

Reference number

A0301-26-0006

Job locations

Manzil Way

Oxford

OX4 1XB

United Kingdom

Privacy notice

St Bartholomew’s Medical Centre's privacy notice (opens in a new tab)

Support links

• Privacy policy
• Terms and conditions
• Accessibility Statement
• Cookies
• Help and guidance

© Crown copyright