Support Medical Secretary

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Sheffield Teaching Hospitals NHS Foundation Trust Support Medical Secretary

The closing date is 11 November 2026

Apply for this job

Job summary

Applications are invited from motivated individuals who are looking for the opportunity to develop their proven secretarial skills in a busy and fast paced department.

Our busy secretariat serves over 40 consultant oncologists, who work both at our central Weston Park Hospital site and at District General Hospitals across South Yorkshire.

This is an exciting time to join the team as we are working towards digitising a lot of our processes to benefit patients and teams.

The successful candidate will need to be an excellent team player and able to work using their own initiative. We are looking to appoint a motivated and enthusiastic individual who must have excellent organisational skills and the ability to meet deadlines while consistently working accurately.

The main duty of the post will be to support the Medical Secretariat in their duties, as well as typing of dictations, demonstrating a strong commitment to the Sheffield NHS Teaching Hospitals Foundation Trust's PROUD values.

Main duties of the job

To undertake the medical secretarial role in order to provide:

A comprehensive secretarial service to the Consultant and the medical team.

Information to a whole range of professions involved in cancer care.

A link and point of contact for patients and their representatives.

Quality and up to date patient case notes which are available.

Cover within the medical secretariat generally.

About us

You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

The medical secretariat is split in to three teams comprising of Medical Secretaries, Support Secretaries and Audio Typists. Weston Park Hospital is one of only four hospitals in the UK entirely dedicated to non-surgical cancer treatments, and works in partnership with the University of Sheffield so that our patients benefit from the latest cutting edge cancer treatments.

This vacancy is advertised on a fixed term contract basis for a period of 9 months due to the post being part of an organisational change within the specialised cancer services. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and the management of organisational change.

Please note all existing NHS staff will only be considered on a secondment basis. This must first be agreed with your current line manager.

Details

Date posted

29 October 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year pa/pro rata for part time staff

Contract

Fixed term

Duration

9 months

Working pattern

Full-time

Reference number

190-2021-DIR-SP

Job locations

Sheffield Teaching Hospitals

Whitham Road

Sheffield

S10 2SJ

United Kingdom

Job description

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Job description

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person Specification

Education and Qualifications

Essential

• English GCSE at Grade C/4 or above (or equivalent qualification/experience)
• Maths GCSE at Grade C/4 or above (or equivalent qualification/experience)
• OCR level 3 in word processing/text processing or equivalent qualification/experience

Desirable

• NVQ level 3 in business administration or customer care or equivalent experience

Experience

Essential

• Relevant experience in an administrative role within an office environment
• Confidence in dealing with members of the public in a professional setting

Desirable

• Previous experience of patient systems

Skills and Knowledge

Essential

• Proven evidence of time management and organisational skills
• Excellent inter-personal and communication skills
• Methodical and accurate with attention to detail
• Ability to manage workloads using own initiative and without supervision

Personal Qualities

Essential

• Committed to personal development
• Ability to work as part of a team and independently
• Adaptable/flexible approach to work

Desirable

• Interest in developing role and opportunities to improve working practices

Person Specification

Education and Qualifications

Essential

• English GCSE at Grade C/4 or above (or equivalent qualification/experience)
• Maths GCSE at Grade C/4 or above (or equivalent qualification/experience)
• OCR level 3 in word processing/text processing or equivalent qualification/experience

Desirable

• NVQ level 3 in business administration or customer care or equivalent experience

Experience

Essential

• Relevant experience in an administrative role within an office environment
• Confidence in dealing with members of the public in a professional setting

Desirable

• Previous experience of patient systems

Skills and Knowledge

Essential

• Proven evidence of time management and organisational skills
• Excellent inter-personal and communication skills
• Methodical and accurate with attention to detail
• Ability to manage workloads using own initiative and without supervision

Personal Qualities

Essential

• Committed to personal development
• Ability to work as part of a team and independently
• Adaptable/flexible approach to work

Desirable

• Interest in developing role and opportunities to improve working practices

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Sheffield Teaching Hospitals NHS Foundation Trust

Address

Sheffield Teaching Hospitals

Whitham Road

Sheffield

S10 2SJ

United Kingdom

Employer's website

https://www.sth.nhs.uk (Opens in a new tab)

Employer details

Employer name

Sheffield Teaching Hospitals NHS Foundation Trust

Address

Sheffield Teaching Hospitals

Whitham Road

Sheffield

S10 2SJ

United Kingdom

Employer's website

https://www.sth.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Admin & Clerical Supervisor

Caroline Bussey / Angela Holland

[email protected]

01142268285

Details

Date posted

29 October 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year pa/pro rata for part time staff

Contract

Fixed term

Duration

9 months

Working pattern

Full-time

Reference number

190-2021-DIR-SP

Job locations

Sheffield Teaching Hospitals

Whitham Road

Sheffield

S10 2SJ

United Kingdom

Supporting documents

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Sheffield Teaching Hospitals NHS Foundation Trust's privacy notice (opens in a new tab)

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