Instrument Co-ordinator

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Liverpool Heart and Chest Hospital Instrument Co-ordinator

The closing date is 01 November 2026

Apply for this job

Job summary

To provide effective and compliant day to day coordination of all surgical instruments and equipment including receipt, disassembly of medical devices.

Be the main point of contact between theatre staff, theatre managers and sterile services for new instrument requests, delivery of instruments from Steris and reducing fast tracking where feasible.

Main duties of the job

Coordination of surgical instruments to and from Sterile services including recording of issues and resolving where appropriate and required.

Work closely with Medical Engineering and other areas to ensure medical equipment is available for start of theatre lists.

Be main point of contact between all theatre staff, theatre management and sterile services regarding instrument requests, monitoring deliveries and management of new and loan instruments.

About us

As the largest single site specialist heart and chest hospital in the UK, we, at Liverpool Heart and Chest Hospital, have a clear vision 'to be the best cardiothoracic integrated healthcare organisation'.

We provide specialist services in cardiothoracic surgery, cardiology, respiratory medicine both in the hospital and out in the community.

We serve a catchment area of 2.8 million people, spanning Merseyside, Cheshire, North Wales and the Isle of Man, and increasingly we receive referrals from outside these areas for highly specialised services such as aortics.

Our reputation for strong performance is important in delivering the best care for our patients and high quality clinical services. This is underpinned by a culture of research and innovation, delivered in modern estate and our encouragement of flexible working in a variety of forms.

Please visit our website - https://www.lhch.nhs.uk/

Please follow this link for a tour of our site - https://bit.ly/36ylsoq

Details

Date posted

27 October 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

410-SUR-8350054

Job locations

LHCH - Theatre reception

Thomas Drive

Liverpool

L14 3PE

United Kingdom

Job description

Job responsibilities

Reporting to the Senior Operational Manager, the Instrument & Equipment Co-ordinator will provide effective and compliant day to day coordination of all surgical instruments used within specified theatre areas for the smooth and efficient running of operating lists against theatre schedules and surgeons preference cards.

Work closely with Med Eng & other areas within the trust to ensure medical equipment is present for the start of the operating list to assist with theatre productivity & utilisation. Specific equipment includes; TOE Machines & Probes, Pumps & Pacing boxes.

To undertake decontamination duties and assist in providing a specialised decontamination of medical devices service contributing to the clinical care of the patient.

To carry out the receipt, disassembly, cleaning, disinfection, reassembly, packing, sterilisation or high-level disinfection of reusable medical devices. Record all tasks in the track and trace database.

Provision of next day instrument requirements lists to SSD in a timely manner to enable the most efficient and timely reprocessing of these items, whilst reducing fast tracking where feasible.

Be the main point of contact between Theatre stores team, Theatre staff and Sterile Services Department for instruments requests, monitoring deliveries and timely management of loan instruments in accordance with national guidance and Trust policy.

Job description

Job responsibilities

Reporting to the Senior Operational Manager, the Instrument & Equipment Co-ordinator will provide effective and compliant day to day coordination of all surgical instruments used within specified theatre areas for the smooth and efficient running of operating lists against theatre schedules and surgeons preference cards.

Work closely with Med Eng & other areas within the trust to ensure medical equipment is present for the start of the operating list to assist with theatre productivity & utilisation. Specific equipment includes; TOE Machines & Probes, Pumps & Pacing boxes.

To undertake decontamination duties and assist in providing a specialised decontamination of medical devices service contributing to the clinical care of the patient.

To carry out the receipt, disassembly, cleaning, disinfection, reassembly, packing, sterilisation or high-level disinfection of reusable medical devices. Record all tasks in the track and trace database.

Provision of next day instrument requirements lists to SSD in a timely manner to enable the most efficient and timely reprocessing of these items, whilst reducing fast tracking where feasible.

Be the main point of contact between Theatre stores team, Theatre staff and Sterile Services Department for instruments requests, monitoring deliveries and timely management of loan instruments in accordance with national guidance and Trust policy.

Person Specification

Qualification and Education

Essential

• Experience in the implementation of Manual Handling regulations, PPE, COSHH and completion of risk assessments.

Desirable

• Understanding of regulatory requirements such for medical devices, MDA/ MHRA and Department of Health CJD requirements.

Knowledge and experience

Essential

• Knowledge and understanding of instruments and clinical demands essential to role.
• xcellent technical and communications skills and the ability to inspire motivate and lead staff.
• Ability to provide clear and precise detailed explanations on the essential quality and safety requirements for the handling and storage and

Desirable

• Understanding of regulatory requirements such for medical devices, MDA/ MHRA and Department of Health CJD requirements.
• Experience in dealing with both undertaking internal quality audits and author and present reports to management on effective solutions on best management of instrument assets.
• storage and ordering of surgical instruments form service providers and expertise in the use of instrument Tracking & Traceability systems.
• Provide a detailed knowledge of the actions and limitations within SSD for the reprocessing of instruments

Other

Essential

• Be flexible to meet the needs of the service and staff. Manage own time & workload effectively as needed. Working on own initiative and drive. Self motivating and has a positive can do attitude. Creative thinker and inspirational role model and as part of a team.
• Being able to prioritise workload and organised with their environment to ensure clinical ease.
• Lead by example at all times. Work in a manner which always demonstrates safety to self, other staff, visitors and patients.
• Working within a strict quality driven governance framework to national objectives and department of Health requirements
• Use a Word and PC systems including operation of Windows- based software, and keyboard skills.
• Understands the fundamentals of data quality, data protection and the confidential use of patient information.

Desirable

• Responsive to change and positively review and adept to new technology or methods of working.

Skills and abilities

Essential

• Ability to plan and set objectives to maximise instrument utilisation and efficiency delivered through exceptional communication with both theatre management and clinicians alike.

Desirable

• Ability to come up with effective and innovation to changes in responses to clinical need

Person Specification

Qualification and Education

Essential

• Experience in the implementation of Manual Handling regulations, PPE, COSHH and completion of risk assessments.

Desirable

• Understanding of regulatory requirements such for medical devices, MDA/ MHRA and Department of Health CJD requirements.

Knowledge and experience

Essential

• Knowledge and understanding of instruments and clinical demands essential to role.
• xcellent technical and communications skills and the ability to inspire motivate and lead staff.
• Ability to provide clear and precise detailed explanations on the essential quality and safety requirements for the handling and storage and

Desirable

• Understanding of regulatory requirements such for medical devices, MDA/ MHRA and Department of Health CJD requirements.
• Experience in dealing with both undertaking internal quality audits and author and present reports to management on effective solutions on best management of instrument assets.
• storage and ordering of surgical instruments form service providers and expertise in the use of instrument Tracking & Traceability systems.
• Provide a detailed knowledge of the actions and limitations within SSD for the reprocessing of instruments

Other

Essential

• Be flexible to meet the needs of the service and staff. Manage own time & workload effectively as needed. Working on own initiative and drive. Self motivating and has a positive can do attitude. Creative thinker and inspirational role model and as part of a team.
• Being able to prioritise workload and organised with their environment to ensure clinical ease.
• Lead by example at all times. Work in a manner which always demonstrates safety to self, other staff, visitors and patients.
• Working within a strict quality driven governance framework to national objectives and department of Health requirements
• Use a Word and PC systems including operation of Windows- based software, and keyboard skills.
• Understands the fundamentals of data quality, data protection and the confidential use of patient information.

Desirable

• Responsive to change and positively review and adept to new technology or methods of working.

Skills and abilities

Essential

• Ability to plan and set objectives to maximise instrument utilisation and efficiency delivered through exceptional communication with both theatre management and clinicians alike.

Desirable

• Ability to come up with effective and innovation to changes in responses to clinical need

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Liverpool Heart and Chest Hospital

Address

LHCH - Theatre reception

Thomas Drive

Liverpool

L14 3PE

United Kingdom

Employer's website

https://www.lhch.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Liverpool Heart and Chest Hospital

Address

LHCH - Theatre reception

Thomas Drive

Liverpool

L14 3PE

United Kingdom

Employer's website

https://www.lhch.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Senior Operational Manager - Theatre

Patricia Routledge

[email protected]

01516001986

Details

Date posted

27 October 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

410-SUR-8350054

Job locations

LHCH - Theatre reception

Thomas Drive

Liverpool

L14 3PE

United Kingdom

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