Administrator

Job Advert Skip to main content

document.body.className = ((document.body.className) ? document.body.className + ' js-enabled' : 'js-enabled');

Cookies on NHS Jobs

We've put some small files called cookies on your device to help us make improvements to our site.

To improve our site we'd also like to use cookies which will send information to Google Analytics. You can read more about our cookies before you choose.

Accept analytics cookies Do not accept analytics cookies

Jobs

Menu

• Sign in
• Create an account

• English
• Cymraeg

Menu Close menu

• Search
• Sign in
• Create an account
• Display in Welsh (Cymraeg)

• Search
• Sign in
• Create an account
• Display in Welsh (Cymraeg)

BETA Your feedback will help us to improve this service.

University Hospitals of Derby and Burton NHS Foundation Trust Administrator

The closing date is 11 November 2026

Apply for this job

Job summary

University Hospitals of Derby and Burton NHS Foundation Trust welcomes applications for this excellent opportunity to join the Postgraduate Medical Education team as an Administrator.

This post will be predominantly based at the Queen's Hospital Education Centre, with an expectation to support and work with the Postgraduate team across sites, including the Royal Derby Hospital Medical Education Centre.

The successful applicant will provide administrative support to the Senior Postgraduate Administrators and the Postgraduate & GP Operational Manager in all postgraduate educational activities. They will take a proactive role in the administration, organisation and delivery of Postgraduate Medical Education activities for primary and secondary care resident doctors, including the administration of the doctors' study leave process.

The postholder will also provide support to teaching and meeting activities taking place within the Medical Education teaching rooms and Education Centre, ensuring educational events run smoothly and efficiently.

There is a day-to-day expectation to support the delivery of Foundation, Specialty and General Practice education and training, ensuring that activities are delivered in line with local, regional and national standards.

Main duties of the job

Provide administrative support to the Director of Postgraduate Medical Education (and deputies), Foundation & GP Training Programme Directors, College/Specialty Tutors and the Head of Medical Education Services as and when required.

Plan and implement postgraduate medical training courses and teaching programmes in collaboration with Royal College and NHSE curriculum requirements relevant to each stage of training.

Administer and maintain all study leave systems, ensuring expenditure relating to study leave expenses are contained within spending limits, are approved on an equitable basis and that doctors comply with study leave policies, escalating to the Senior Postgraduate Administrator where necessary.

Negotiate pharmaceutical sponsorship for teaching events to ensure that opportunities are maximised to meet the training needs of medical staff and raise invoices accordingly.

Provide administrative support to Medical Educational Committees meetings to ensure minutes, supporting papers and agendas are produced and distributed to committee deadlines.

To physically engage in the setup of medical education teaching rooms, this involves moving of tables, chairs, wall dividers and various equipment as required.

On site working is essential to fulfil the responsibilities of the role.

Cross site working maybe required, this will be by exception and with adequate notice.

Closing date of applications: 11 November 2026

Interview date: 25 November 2026

About us

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond.
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

• We see on average 4810 OP appointments a day.
• We are the 4th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

Details

Date posted

28 October 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year pro rata pa

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

320-TWS-2261

Job locations

Queens Hospital Burton

Belvedere Road

Burton on Trent

DE13 0RB

United Kingdom

Job description

Job responsibilities

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AIgenerated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.

Please note this position is not eligible for sponsorship. Applicants must be able to demonstrate an existing and ongoing right to work in the UK for the duration of the contract without sponsorship from the Trust.

Your application (for shortlisting purposes) is assessed based on the Person Specification in the job advert (below).

If you are considering applying for an internal secondment, please ensureyou have discussed this with your line manager and obtained their support prior to submitting your application.

Please be aware that there isno guaranteethat you will be released from your substantive post, so you should seek approval beforeapplying as you are applying or a Secondment.

If you have any questions or require further guidance, please contact the Recruitment Team.

Job description

Job responsibilities

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AIgenerated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.

Please note this position is not eligible for sponsorship. Applicants must be able to demonstrate an existing and ongoing right to work in the UK for the duration of the contract without sponsorship from the Trust.

Your application (for shortlisting purposes) is assessed based on the Person Specification in the job advert (below).

If you are considering applying for an internal secondment, please ensureyou have discussed this with your line manager and obtained their support prior to submitting your application.

Please be aware that there isno guaranteethat you will be released from your substantive post, so you should seek approval beforeapplying as you are applying or a Secondment.

If you have any questions or require further guidance, please contact the Recruitment Team.

Person Specification

Qualifications

Essential

• GCSE English and Maths (or equivalent)
• Advanced Keyboard Skills

Experience

Essential

• Previous administration experience
• Working knowledge and understanding of a wide range of administrative procedures
• Working knowledge of databases and the ability to undertake searches, extract information and prepare statistical information

Desirable

• NHS administration experience
• Knowledge and understanding of Audio-Visual equipment to support Medical Education activities

Skills

Essential

• Uses judgemental skills to manage and book Medical Education, teaching rooms
• Ability to prioritise own workload to ensure deadlines are met
• Organise a range of administrative tasks at the same time
• Must be able to physically engage in the rearranging or moving of furniture and equipment within medical education

Values and Behaviours

Essential

• Exercise judgement and discretion when dealing with sensitive and highly confidential information

Person Specification

Qualifications

Essential

• GCSE English and Maths (or equivalent)
• Advanced Keyboard Skills

Experience

Essential

• Previous administration experience
• Working knowledge and understanding of a wide range of administrative procedures
• Working knowledge of databases and the ability to undertake searches, extract information and prepare statistical information

Desirable

• NHS administration experience
• Knowledge and understanding of Audio-Visual equipment to support Medical Education activities

Skills

Essential

• Uses judgemental skills to manage and book Medical Education, teaching rooms
• Ability to prioritise own workload to ensure deadlines are met
• Organise a range of administrative tasks at the same time
• Must be able to physically engage in the rearranging or moving of furniture and equipment within medical education

Values and Behaviours

Essential

• Exercise judgement and discretion when dealing with sensitive and highly confidential information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals of Derby and Burton NHS Foundation Trust

Address

Queens Hospital Burton

Belvedere Road

Burton on Trent

DE13 0RB

United Kingdom

Employer's website

https://www.uhdb.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals of Derby and Burton NHS Foundation Trust

Address

Queens Hospital Burton

Belvedere Road

Burton on Trent

DE13 0RB

United Kingdom

Employer's website

https://www.uhdb.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Postgraduate Education Coordinator

Amy Hirst

[email protected]

01332789278

Details

Date posted

28 October 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year pro rata pa

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

320-TWS-2261

Job locations

Queens Hospital Burton

Belvedere Road

Burton on Trent

DE13 0RB

United Kingdom

Supporting documents

Privacy notice

University Hospitals of Derby and Burton NHS Foundation Trust's privacy notice (opens in a new tab)

Support links

• Privacy policy
• Terms and conditions
• Accessibility Statement
• Cookies
• Help and guidance

© Crown copyright