Workforce Systems Support Officer

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Northumbria Healthcare NHS Foundation Trust

Workforce Systems Support Officer

The closing date is 08 November 2026

Apply for this job

Job summary

We have an exciting opportunity in the Workforce Systems Department for a

full-time Workforce Systems Support Officer to join our ESR Helpdesk, whose main function will be to provide support (via telephone and email) to all managers and staff on the use of our workforce systems.

The systems we support in the ESR Team include the ESR (Electronic Staff Record) System and Optima (formerly HealthRoster).

Your role will be to provide day to day operational assistance to end users for ESR (Electronic Staff Record). We also work with our colleagues in recruitment, records and payroll to ensure the accurate upkeep of all staff records. We undertake data cleansing exercises to ensure quality, consistency, and accuracy, ensuring robust mechanisms are in place to protect the integrity of data within the Workforce Systems.

The ESR Team and Rostering Team work closely together, so it is expected that post holders gain an understanding of both systems to support the smooth running of the Workforce Systems Team.

* Previous applicants need not apply *

Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.

Main duties of the job

Main duties of the job

• The role is a mixture of working within the team based at Cobalt and working from home, though due to the nature of the role it is predominantly office based.
• You will be acting as the first point of contact for the Workforce Systems Team, receiving phone calls, addressing emails and reports, and generally anything related to end user support.
• You will provide and receive complex information and where barriers to understanding exist due to the technical nature of the information you will need to assist end users on their understanding.
• You will need to effectively communicate, both orally and in writing, complex data quality issues with staff within and outside the Trust.
• A degree of empathy will be required when communicating to service users reasons why the systems are not performing as expected and impacting on services.
• You will input and process information in accordance with agreed procedures and/or processes.
• Responding to queries from customers and data providers.
• You will maintain the systems undertaking data cleansing/comparing data from different sources to ensure quality, consistency and accuracy.
• A professional and co-operative approach to all users is required when providing support.

About us

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, covering one of the largest geographical areas of any NHS trust in the country. Leading in innovation and quality - opening a state of the art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. Do you want to work in one of the best performing NHS organisations in England? Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true? Well it isn't, this is what you get when you work for Northumbria Healthcare, this is the Northumbria Way! Please read 'applicant guidance notes' before submitting your application.

Details

Date posted

28 October 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year

per annum

Contract

Permanent

Working pattern

Full-time,

Flexible working

Reference number

319-8368581VD-HAS

Job locations

Nortumbria House, Cobalt

Units 7&8, Silverfox Way, Cobalt Business Park

Newcastle Upon Tyne

NE27 0QJ

United Kingdom

Job description

Job responsibilities

To work in close collaboration with managers and staff to provide first line support, assisting staff with both straight forward and more complex queries.

Job description

Job responsibilities

To work in close collaboration with managers and staff to provide first line support, assisting staff with both straight forward and more complex queries.

Person Specification

Qualifications

Essential

• ECDL / RSA III typing or equivalent experience.

Experience

Essential

• Thorough knowledge and experience of Microsoft Office packages (in particular Excel and Word), e-mail and internet and the ability to adapt computing skills to new software as required.

Person Specification

Qualifications

Essential

• ECDL / RSA III typing or equivalent experience.

Experience

Essential

• Thorough knowledge and experience of Microsoft Office packages (in particular Excel and Word), e-mail and internet and the ability to adapt computing skills to new software as required.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Northumbria Healthcare NHS Foundation Trust

Address

Nortumbria House, Cobalt

Units 7&8, Silverfox Way, Cobalt Business Park

Newcastle Upon Tyne

NE27 0QJ

United Kingdom

Employer's website

https://www.northumbria.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Northumbria Healthcare NHS Foundation Trust

Address

Nortumbria House, Cobalt

Units 7&8, Silverfox Way, Cobalt Business Park

Newcastle Upon Tyne

NE27 0QJ

United Kingdom

Employer's website

https://www.northumbria.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Workforce System ESR Lead

Lisa Tate

[email protected]

01912031415

Details

Date posted

28 October 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year

per annum

Contract

Permanent

Working pattern

Full-time,

Flexible working

Reference number

319-8368581VD-HAS

Job locations

Nortumbria House, Cobalt

Units 7&8, Silverfox Way, Cobalt Business Park

Newcastle Upon Tyne

NE27 0QJ

United Kingdom

Supporting documents

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Northumbria Healthcare NHS Foundation Trust's privacy notice (opens in a new tab)

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