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Sussex Partnership NHS Foundation Trust Team PA

The closing date is 23 September 2026

Apply for this job

Job summary

We are looking for a motivated and enthusiastic Part Time Team PA to join the admin team at The Chichester Centre, a low secure mental health unit in Chichester.

You will be working as an administrator for the Forensic Healthcare Service where you will use your skills to support highly skilled and dedicated clinical staff from a multitude of backgrounds including doctors, nurses, psychologists, occupational therapists and social workers, to help ensure that we continue to provide excellent patient-focused care.

The post holder will provide administrative support to the clinical team, including the team lead, as well as supervision and leadership of the administration team at The Chichester Centre.

We are looking for an enthusiastic, flexible and self-motivated individual to join our busy team

Strong organisational skills

Sound IT/administration skills (Outlook, Word, Excel, PowerPoint, Outlook, SharePoint, SystmOne);

Works well in a team

Has excellent communication skills

Has good interpersonal skills and is able to work in a confidential and sensitive manner.

This post offers an excellent opportunity to work in an interesting and diverse environment. You will be offered opportunities for training and professional development.

If you would like to join our team, then we would like to hear from you. We would be happy to organise a visit or shadowing to interested candidates

Main duties of the job

To provide a comprehensive range of secretarial and administrative support to a multi-disciplinary team of practitioners.

To undertake responsibility for the day-to-day management of the administrative, clerical and secretarial functions associated with a multi-disciplinary team. This includes working and acting on own initiative and dealing with potentially complex situations.

To consistently deliver a client focussed service, which promotes a high quality professional service and effective working relationships.

About us

As part of our commitment to quality and professionalism we ensure that all our new staff undertakes a thorough induction programme with us when they commence their new roles.

What you can expect:

As a mental health trust, we place a huge focus on the wellbeing of our staff and ensure our reward packages reflect the important work you do.

You can expect to receive:

Access to numerous wellbeing and support programmes

Excellent supervision programmes, with ongoing opportunities for training and development

Access to a host of discount schemes (inc. gyms, shopping, restaurants and cars)

Superb NHS Pension

Generous holiday entitlement (starts at 27 days + 8 bank holidays)

And much more!...

Informal discussions are most welcome

For further details / informal visits contact:

Name

Fiona Robertson

Job title

Admin Team Lead

Email address

[email protected]

Telephone number

07391 402 636

Additional contact information

Details

Date posted

11 September 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,392 to £31,157 a year Pro Rata

Contract

Permanent

Working pattern

Part-time

Reference number

354-FH-20641-2

Job locations

The Chichester Centre

Graylingwell Drive

Chichester

PO19 6GS

United Kingdom

Job description

Job responsibilities

You will be required to work to a very high standard of accuracy, have excellent organisational skills and be able to demonstrate initiative in planning your own workload in a way that supports the clinical team and Admin Team Lead.

The role will involve:

Planning and minute taking for key meetings as well as ad-hoc meetings as needed

Diary management for consultant if required

Supporting the Admin Team Leader with a variety of tasks as needed

Maintaining patient records, key data and group mailbox

Supervision of junior staff

Ordering clinical and stationary equipment using our Oracle ordering system

Covering for other Admin Team staff

Job description

Job responsibilities

You will be required to work to a very high standard of accuracy, have excellent organisational skills and be able to demonstrate initiative in planning your own workload in a way that supports the clinical team and Admin Team Lead.

The role will involve:

Planning and minute taking for key meetings as well as ad-hoc meetings as needed

Diary management for consultant if required

Supporting the Admin Team Leader with a variety of tasks as needed

Maintaining patient records, key data and group mailbox

Supervision of junior staff

Ordering clinical and stationary equipment using our Oracle ordering system

Covering for other Admin Team staff

Person Specification

Qualifications

Essential

• NVQ 3 in Business & Administration or evidence of equivalent practical experience
• RSA 3 or equivalent experience and evidence of further practical experience
• Good standard of secondary education; GCSE at Grade C or above

Knowledge/Experience

Essential

• Extensive knowledge of a full range of secretarial procedure
• Knowledge of software programmes / packages
• Previous experience in a similar role

Person Specification

Qualifications

Essential

• NVQ 3 in Business & Administration or evidence of equivalent practical experience
• RSA 3 or equivalent experience and evidence of further practical experience
• Good standard of secondary education; GCSE at Grade C or above

Knowledge/Experience

Essential

• Extensive knowledge of a full range of secretarial procedure
• Knowledge of software programmes / packages
• Previous experience in a similar role

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Sussex Partnership NHS Foundation Trust

Address

The Chichester Centre

Graylingwell Drive

Chichester

PO19 6GS

United Kingdom

Employer's website

https://www.sussexpartnership.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Sussex Partnership NHS Foundation Trust

Address

The Chichester Centre

Graylingwell Drive

Chichester

PO19 6GS

United Kingdom

Employer's website

https://www.sussexpartnership.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Admin Team Lead

Fiona Robertson

[email protected]

01243791924

Details

Date posted

11 September 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,392 to £31,157 a year Pro Rata

Contract

Permanent

Working pattern

Part-time

Reference number

354-FH-20641-2

Job locations

The Chichester Centre

Graylingwell Drive

Chichester

PO19 6GS

United Kingdom

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