Reception Team Leader

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Primary Care Careers Reception Team Leader

The closing date is 20 September 2026

Apply for this job

Job summary

Vida Healthcare are looking to welcome a Reception Team Leader on a full-time basis.Please be aware that this is a fast pace, high demanding role. This will be a multi-site working role.

The role of the Reception Team Leader (RTL) is to be responsible for the leadership and supervision of the Patients Support team, ensuring all reception and administration duties are performed efficiently and professionally and to the required standard, meeting the objectives of Vida Healthcare. This will include in person, on the telephone or written communication.

They will ensure all reception areas of the Practice continue to run smoothly. There may be certain elements of the role that are delegated on a permanent basis, but this will be site specific and subject to change.

Main duties of the job

• Overseeing the call queues, guide PST members calls are answered promptly on individual sites, and cross site cover.
• Organising staff working patterns to ensure that the day-to-day routines are covered appropriately and ensure PST staff rotas are in place for relevant sites, include organising cover in the event of short notice absence of PST members.
• Organising support for any additional training needs of all PST staff.
• Being first point of contact for PST members to escalate items/issues.
• Completing return to work interviews if appropriate and in a timely manner.
• Assisting with probationary review and staff appraisals/ Performance Management where and when required
• Assisting with reception/PST front-line duties when needed.
• Ensuring the team are kept well motivated and communicating effectively with all team members.
• Being the first point of contact for patients wishing to make a verbal complaint.
• Overseeing all duties within the reception team to enable the smooth running of the department
• Assisting with CQC compliance.
• Attending relevant meetings and taking minutes when appropriate.
• Dealing with all information sensitively and in accordance with confidentiality guidelines
• Following and complying with all policies and procedures, reporting concerns as appropriate.
• Completion of staff audits.

About us

Vida Healthcare is one of Norfolks largest and most successful General Practices, working with colleagues in the NHS to provide the best possible patient care. Our practice has experienced impressive growth over recent years, by creating a work environment that encourages talented individuals to thrive and make a difference.

We pride ourselves on our impeccable standards of patient care and in order to maintain this it is essential that we employ reliable team players with strong caring qualities, dedication, and excellent attention to detail and commit equality-of-service delivery.

Details

Date posted

03 September 2026

Pay scheme

Other

Salary

£13.22 to £13.52 an hour

Contract

Permanent

Working pattern

Full-time

Reference number

29935

Job locations

St. Nicholas Court, Church Lane

Dersingham

King's Lynn

Norfolk

PE31 6GZ

United Kingdom

Job description

Job responsibilities

If you would like to find out more information about this role, please see the attached job specification.

Job description

Job responsibilities

If you would like to find out more information about this role, please see the attached job specification.

Person Specification

Qualifications

Essential

• Educated to a GCSE level

Experience

Essential

• Clear, polite spoken manner.
• Problem solving.
• Have excellent planning and organisational skills.
• Perform well under pressure.
• Be Self-motivated and flexible.
• Excellent time management i.e., ability to work effectively to strict deadlines.
• Ability to make decisions under pressure whilst maintaining a positive communication style.
• Be able to work both as part of a team and as an individual.
• Ability to work with highly confidential information
• Committed to excellence
• Ownership willing to take on additional responsibilities.
• Demonstrates commitment to fairness and equality.
• Responsive and positive about change.

Desirable

• Previous experience of working in a busy GP Surgery is preferable but not essential.

Additional information:

Essential

• Minimum of two years working experience in a patient/customer facing role.
• IT literate MS Word and Excel.
• Dealing with patients/customers.
• High standard of keyboard skills.
• Experience of communicating and liaising politely and positively with internal and external customers/patients face to face and on the telephone, whilst considering the confidential nature of the post.
• Previous management of a small team.
• Previous experience using SystmOne.
• Previous experience of working within the NHS.

Person Specification

Qualifications

Essential

• Educated to a GCSE level

Experience

Essential

• Clear, polite spoken manner.
• Problem solving.
• Have excellent planning and organisational skills.
• Perform well under pressure.
• Be Self-motivated and flexible.
• Excellent time management i.e., ability to work effectively to strict deadlines.
• Ability to make decisions under pressure whilst maintaining a positive communication style.
• Be able to work both as part of a team and as an individual.
• Ability to work with highly confidential information
• Committed to excellence
• Ownership willing to take on additional responsibilities.
• Demonstrates commitment to fairness and equality.
• Responsive and positive about change.

Desirable

• Previous experience of working in a busy GP Surgery is preferable but not essential.

Additional information:

Essential

• Minimum of two years working experience in a patient/customer facing role.
• IT literate MS Word and Excel.
• Dealing with patients/customers.
• High standard of keyboard skills.
• Experience of communicating and liaising politely and positively with internal and external customers/patients face to face and on the telephone, whilst considering the confidential nature of the post.
• Previous management of a small team.
• Previous experience using SystmOne.
• Previous experience of working within the NHS.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Primary Care Careers

Address

St. Nicholas Court, Church Lane

Dersingham

King's Lynn

Norfolk

PE31 6GZ

United Kingdom

Employer's website

https://www.eoeprimarycarecareers.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Primary Care Careers

Address

St. Nicholas Court, Church Lane

Dersingham

King's Lynn

Norfolk

PE31 6GZ

United Kingdom

Employer's website

https://www.eoeprimarycarecareers.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Recruitment Team

Vida Healthcare

[email protected]

01206918760

Details

Date posted

03 September 2026

Pay scheme

Other

Salary

£13.22 to £13.52 an hour

Contract

Permanent

Working pattern

Full-time

Reference number

29935

Job locations

St. Nicholas Court, Church Lane

Dersingham

King's Lynn

Norfolk

PE31 6GZ

United Kingdom

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