Head of Patient Feedback
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West London NHS Trust Head of Patient Feedback
The closing date is 15 September 2026
Job summary
The Interim Head of Patient Feedback (fixed-term) will manage and continuously develop the Trust's ability to respond to and learn from compliments, feedback and complaints. The person will manage and continuously develop the Trust's responsiveness to patient / carer compliments, feedback and complaints. In addition, the person will: provide expert advice and leadership on issues relating to feedback and complaints received in relation to Local Services; act as the main point of contact for all PHSO, MP and ICB enquiries made on behalf of patients or carers; work closely with relevant stakeholder and user groups to ensure that the patient and carer voice is heard; and take a pro-active role in supporting clinical service lines to deliver and meet expected complaint response targets and to ensure learning is identified and shared. The role will contribute to the triangulation of information across the Trust, in relation to feedback and complaints, and continually support learning.
Main duties of the job
Support and assist with the handling of formal complaints received, in accordance with the Trust's Complaints and Feedback policy and ensure compliance with national targets
Ensure that the Trust feedback mailboxes and other entry points for patient feedback are managed optimally and effectively, using a robust clearly understood process and system
Ensure that the Trust PALS is fit for purpose, responsive and performing at an optimum level.
Lead on the development and improvement of the Trust patient experience FFT platform (hosted by Civica), scorecard and appropriate metrics, to provide complaints and feedback information for inclusion in internal and external reporting systems e.g. Trust's performance review, service-line reports etc.
In line with the Trust Learning Framework, ensure learning from all Local Services complaints is incorporated into an iterative process to ensure learning is assimilated across the Trust
Lead on the development of a Trust patient experience scorecard and appropriate data metrics, to provide complaints and feedback information for inclusion in internal and external reporting systems e.g. Trust's performance review, service-line reports etc.
About us
West London NHS Trust is one of the most diverse healthcare providers in the UK, delivering a range of mental health and physical healthcare and community services. The Trust runs Broadmoor Hospital, one of three high secure hospitals in the country, with an international reputation.
Our high secure services care for patients from South of England and we provide low and medium secure services across eight London boroughs. The Trust also provides mental and physical healthcare in three London boroughs (Ealing, Hounslow and Hammersmith & Fulham). We employ over 5,000 staff, of whom 59% are BME. Our turnover for 2024-25 is over £500m.
The Trust is rated as 'Good' overallby the Care Quality Commission. Forensic services are rated as 'Outstanding'.
The Trust is an established partner and contributor in the development of the evolving North West London Integrated Care System and the Integrated Care Board. The Trust leads the NW London Children and Adolescent Mental Health provider collaborative.
Details
Date posted
01 September 2026
Pay scheme
Agenda for change
Band
Band 8b
Salary
£72,719 to £83,505 a year per annum inclusive
Contract
Fixed term
Duration
12 months
Working pattern
Full-time
Reference number
222-CORP-017
Job locations
Trust HQ
Southall
UB2 4SA
United Kingdom
Job description
Job responsibilities
The Candidate Pack provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. Please view as attached
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
Job description
Job responsibilities
The Candidate Pack provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. Please view as attached
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
Person Specification
Qualifications and Training
Essential
- Relevant professional knowledge and experience of patient experience processes and regulation.
- Evidence of on-going relevant professional development
Desirable
- Formal Qualification in a directly related field
- Report writing training
- Clinical qualification
Experience
Essential
- Demonstrable experience relating to patient experience in a large NHS (or similar) organisation
- Experience of preparing and leading meetings for the review of complex complaints and their outcomes
- Experience of working collaboratively across professional boundaries and with external agencies
- Experience of managing a team of patient experience advisors and complaints managers
Desirable
- Experience of implementing change in practices and procedures
- Sound understanding of the health and social care landscape, and the place of patient/carer experience within this
Knowledge
Essential
- Proven ability to use knowledge and experience to analyse complex issues/data through audit
- Familiarity with the use and management of online FFT data capture platforms (Civica / iqvia etc)
- Demonstrable ability to produce high quality concise reports and narratives, often within a tight timescale.
- Demonstrable ability to accurately proofread, edit and revise complex and/or clinical written information for the lay reader.
- Proven ability to work collaboratively with clinical colleagues from a wide variety of disciplines.
- Proven understanding of statutory and mandatory responsibilities regarding patient experience and complaints management
- Proven ability to develop effective relationships with key stakeholders, both internal and external.
Desirable
- Knowledge of quality improvement and assurance principles and processes relevant to healthcare settings.
- Proven ability to collate information from various sources and to summarise such information concisely using SPC Charts.
- Proven computer literacy skills in database use such as case management systems, excel.
Qualifications and Training
Essential
- Relevant professional knowledge and experience of patient experience processes and regulation.
- Evidence of on-going relevant professional development
Desirable
- Formal Qualification in a directly related field
- Report writing training
- Clinical qualification
Experience
Essential
- Demonstrable experience relating to patient experience in a large NHS (or similar) organisation
- Experience of preparing and leading meetings for the review of complex complaints and their outcomes
- Experience of working collaboratively across professional boundaries and with external agencies
- Experience of managing a team of patient experience advisors and complaints managers
Desirable
- Experience of implementing change in practices and procedures
- Sound understanding of the health and social care landscape, and the place of patient/carer experience within this
Knowledge
Essential
- Proven ability to use knowledge and experience to analyse complex issues/data through audit
- Familiarity with the use and management of online FFT data capture platforms (Civica / iqvia etc)
- Demonstrable ability to produce high quality concise reports and narratives, often within a tight timescale.
- Demonstrable ability to accurately proofread, edit and revise complex and/or clinical written information for the lay reader.
- Proven ability to work collaboratively with clinical colleagues from a wide variety of disciplines.
- Proven understanding of statutory and mandatory responsibilities regarding patient experience and complaints management
- Proven ability to develop effective relationships with key stakeholders, both internal and external.
Desirable
- Knowledge of quality improvement and assurance principles and processes relevant to healthcare settings.
- Proven ability to collate information from various sources and to summarise such information concisely using SPC Charts.
- Proven computer literacy skills in database use such as case management systems, excel.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
West London NHS Trust
Address
Trust HQ
Southall
UB2 4SA
United Kingdom
Employer's website
https://www.westlondon.nhs.uk (Opens in a new tab)
Employer details
Employer name
West London NHS Trust
Address
Trust HQ
Southall
UB2 4SA
United Kingdom
Employer's website
https://www.westlondon.nhs.uk (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Associate Director of Clinical Governance
Gordon Turner
Details
Date posted
01 September 2026
Pay scheme
Agenda for change
Band
Band 8b
Salary
£72,719 to £83,505 a year per annum inclusive
Contract
Fixed term
Duration
12 months
Working pattern
Full-time
Reference number
222-CORP-017
Job locations
Trust HQ
Southall
UB2 4SA
United Kingdom
Supporting documents
Privacy notice
West London NHS Trust's privacy notice (opens in a new tab)
Support links
© Crown copyright
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