Administrator

Terminal Administrator

Location: Grangemouth
Hours: Minimum 35 hours per week
Core Hours: 06.00 - 21.00
Schedule: Monday-Friday, plus 1 in 3 weekends (paid overtime)
Contract: Temp
Starting Rate: £13.50 to 13.75 per hour doe.
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The Opportunity

We are probably the largest mover of Freight on earth and move goods worldwide on a 24/7/365 basis, moving Minis to Scotch Whiskey.

Shorterm Group Recruitment are currently recruiting a Terminal Administrator (Rail) for their client based in Grangemouth.
A Terminal Administrator plays a central role in coordinating the movement of goods between rail and road, ensuring the safe, efficient, and compliant operation of a container terminal. They are responsible for processing documentation, updating terminal operating systems, communicating with onsite personnel, and liaising with customers to manage the arrival and departure of trains and trucks. This Role will include working outside to gather Train information daily

Core Job Responsibilities
* Documentation & System Management: Processing shipping documents, and freight bookings. They update Terminal Operating Systems (TOS) with real-time data regarding container locations, wagon sequencing, and train arrivals/departures.
* Traffic Coordination: Scheduling and directing road haulage and rail movements, often communicating directly with Reach Stacker operators or shunters via radio to coordinate loading/unloading.
* Customer Service & Liaison: Acting as a contact point for customer enquiries, bookings, and queries regarding terminal services or tracking shipments.
* Safety & Compliance: Reporting incidents, maintaining Health & safety and ensuring all operations comply with safety standards and local working instructions.
* Reporting & Analysis: Generating daily reports on terminal performance and container status.

Required Skills and Qualifications
* Logistics Experience: Previous experience in container terminal operations, rail operations, or a general transport administration role is preferred but not essential
* Computer Literacy: Familiarity with Microsoft Office (Excel, Outlook).
* Communication Skills: Strong verbal and written communication skills to coordinate with truck drivers, train crews, and office staff, often under time pressure.
* Attention to Detail: High accuracy in recording container numbers, wagon numbers, and times to prevent errors.

Key Information to Include
* Shifts: Dayshift & Backshift - Working hours 06:00-21:00
* Days of the Week: Working days, including weekends.
* Total Hours: 35hrs Per week
* Location: Own transport would be preferred but not essential due to Location
* Training: Full training will be provided.

Interested?

If you're available to support the Team for the next 2-3 months, this may support the next step in your career and make a meaningful impact within a growing operational team, we'd love to hear from you.
Please feel free to call Mark Smith on and send your CV to
Interviews are likely to be via Teams in the first instance, immediate start for the right person