E-Rostering Co-ordinator

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Wye Valley NHS Trust E-Rostering Co-ordinator

The closing date is 17 November 2026

Apply for this job

Job summary

E-Rostering Co-Ordinator - Band 4

" Previous applicants need not apply"

An exciting new opportunity to join the E-Rostering Team within the Trust, delivering daily, weekly and monthly activities to support all Workforce staff including Nursing and Medical workforce to utilise and maintain the electronic rosters.

Full training on the RL Datix Suite will be provided for the appointable candidates, however a working knowledge of rostering systems, rota management and shared in box / diary management would be preferable.

This part time post will be an integral part of the rostering team, providing day to day support and training for live rostered units and managers and will be based in an busy working office environment and from time to time may require some on-site meetings as appropriate.

Interacting closely with other HR teams, you will need to have a flexible approach to your work, as well as the ability to use your own initiative whilst working efficiently as part of the team.

Please note, If we receive a large volume of applications, we reserve the right to close this vacancy early.

Main duties of the job

To support the utilisation of e-Rostering across the organisation

To be the principle contact for the e-Rostering system, whether it be system support queries, internal requests for information or bespoke reporting, managing joiners and leavers or setting up new patterns on the system

To be a point of support to colleagues within the wider Rostering and Bank Teams

To monitor utilisation of the e-Rostering system to ensure best practice is being maintained and that the key stakeholders are aware of the support available from the Trust

To maintain and distribute support documentation and best practice guidance for the e-Rostering System

To recommend enhancements for the e-Rostering systems with the system provider and the Rostering Lead

To monitor effectiveness of the system and raise system support queries with the Supplier through to a state of resolve and escalating and concerns along the way

To monitor any system issues to ensure any downtime of the systems are escalated to the supplier at the earliest opportunity

To work collaboratively as required with the Rostering, Bank, Finance, HR and IT

To maintain user-guides and standard operating procedures and update the Intranet ensuring a consistent approach across the department and Trust wide

About us

Wye Valley NHS Trust is a member of an NHS Foundation Group with South Warwickshire NHS FT and the George Eliot Hospital NHS Trust.

Located on the border with Wales in the shadow of the Black Mountains, we provide acute and community services across Herefordshire and into parts of Powys and run Hereford County Hospital and the community hospitals in Bromyard, Leominster and Ross-on-Wye.

We are a progressive and forward looking trust with ambitious plans to improve quality and integrate patient pathways through close collaborative working with our partners to deliver the quality of care we'd want for our family and friends.

More than 3,000 people work for the Trust - they tell us it's a great place to work, blending the busyness of a DGH with the benefits of working in a beautiful rural and unspoilt county like Herefordshire.

We can offer a great work-life balance and have a fine tradition of working with staff to help them achieve their full potential.

Russell Hardy, Trust Chairman: "The strength of the Trust is its amazing staff; a great place to work, a great place to develop your career and a great place to reach your potential."

Our values -Care, Accountability, Respect and Excellence - are at the heart of all we do. We believe in providing the right care in the right place at the right time...all the time.

Details

Date posted

03 November 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,392 to £31,157 a year pa pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

229-COR-8155385-A-B

Job locations

Monkmoor Court

1-3 Commercial Rd

Hereford

HR1 2BG

United Kingdom

Job description

Job responsibilities

To view role requirements and role responsibilities in full, please view supporting documents linked to this vacancy.

All NHS workers in England who have face to face contact with patients are encouraged to fully vaccinate against COVID 19. Please carefully consider this requirement when applying for this position

Job description

Job responsibilities

To view role requirements and role responsibilities in full, please view supporting documents linked to this vacancy.

All NHS workers in England who have face to face contact with patients are encouraged to fully vaccinate against COVID 19. Please carefully consider this requirement when applying for this position

Person Specification

Qualifications

Essential

• Knowledge of HR systems and procedures acquired through experience or NVQ level 3
• Diploma/HNC/NVQ 4 in Business Administration or Customer Service or significant knowledge and experience in relevant HR processes

Desirable

• Foundation level certificate in IT service management (or equivalent)

Experience

Essential

• Experience of providing technical information/ instructions to staff and managers
• Understanding of a range of work procedures and practices across the Trust underpinned by theoretical knowledge or equivalent experience
• Experience of effective use of a range of Microsoft

Desirable

• Experience of administration and development of an erostering and electronic staff record systems

Knowledge

Essential

• Good working knowledge of service delivery and working practices across hospital services
• A broad understanding of relevant policy, legislation drivers and their application to the relevant service area e.g. Data Protection, Confidentiality, Trust policies and procedures
• Excellent organisational and time management skills

Desirable

• Knowledge of e-rostering system and processes
• Knowledge of ESR system and processes

Person Specification

Qualifications

Essential

• Knowledge of HR systems and procedures acquired through experience or NVQ level 3
• Diploma/HNC/NVQ 4 in Business Administration or Customer Service or significant knowledge and experience in relevant HR processes

Desirable

• Foundation level certificate in IT service management (or equivalent)

Experience

Essential

• Experience of providing technical information/ instructions to staff and managers
• Understanding of a range of work procedures and practices across the Trust underpinned by theoretical knowledge or equivalent experience
• Experience of effective use of a range of Microsoft

Desirable

• Experience of administration and development of an erostering and electronic staff record systems

Knowledge

Essential

• Good working knowledge of service delivery and working practices across hospital services
• A broad understanding of relevant policy, legislation drivers and their application to the relevant service area e.g. Data Protection, Confidentiality, Trust policies and procedures
• Excellent organisational and time management skills

Desirable

• Knowledge of e-rostering system and processes
• Knowledge of ESR system and processes

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Wye Valley NHS Trust

Address

Monkmoor Court

1-3 Commercial Rd

Hereford

HR1 2BG

United Kingdom

Employer's website

https://www.wyevalley.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Wye Valley NHS Trust

Address

Monkmoor Court

1-3 Commercial Rd

Hereford

HR1 2BG

United Kingdom

Employer's website

https://www.wyevalley.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

E-Rostering Team Leader

Julie Taylor

[email protected]

01432801899

Details

Date posted

03 November 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,392 to £31,157 a year pa pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

229-COR-8155385-A-B

Job locations

Monkmoor Court

1-3 Commercial Rd

Hereford

HR1 2BG

United Kingdom

Supporting documents

Privacy notice

Wye Valley NHS Trust's privacy notice (opens in a new tab)

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