Lead Rota Coordinator - Medicine

Job Advert Skip to main content

document.body.className = ((document.body.className) ? document.body.className + ' js-enabled' : 'js-enabled');

Cookies on NHS Jobs

We've put some small files called cookies on your device to help us make improvements to our site.

To improve our site we'd also like to use cookies which will send information to Google Analytics. You can read more about our cookies before you choose.

Accept analytics cookies Do not accept analytics cookies

Jobs

Menu

• Sign in
• Create an account

• English
• Cymraeg

Menu Close menu

• Search
• Sign in
• Create an account
• Display in Welsh (Cymraeg)

• Search
• Sign in
• Create an account
• Display in Welsh (Cymraeg)

BETA Your feedback will help us to improve this service.

Betsi Cadwaladr University Health Board Lead Rota Coordinator - Medicine

The closing date is 11 November 2026

Apply for this job

Job summary

An exciting opportunity has arisen for an enthusiastic, highly organised, and proactive individual to join the Medicine Directorate at Wrexham Maelor Hospital as a Lead Rota Coordinator.

The successful candidate will be responsible for the day-to-day operational management of medical staffing and rota coordination across the Directorate, ensuring safe and effective workforce cover is maintained at all times.

Working closely with Specialty Managers, clinical teams, doctors, Workforce and Finance colleagues, the post holder will play a key role in overseeing medical workforce arrangements, supporting rota management, and responding to staffing challenges in a timely and effective manner. The role requires the ability to work independently, prioritise competing demands, and make informed decisions within a fast-paced and often complex environment.

Excellent communication and interpersonal skills are essential, alongside strong organisational abilities, attention to detail, and a proactive approach to problem-solving. The successful candidate will be confident in building effective working relationships with a wide range of stakeholders and committed to delivering a high-quality staffing service that supports patient care.

Main duties of the job

This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys problem-solving, and is committed to supporting the delivery of high-quality patient care through effective workforce planning and rota management.

The successful candidate will lead on the coordination and management of medical rotas across the Directorate, ensuring appropriate staffing levels are maintained to support safe and effective service delivery. The post holder will work closely with Specialty Managers, medical staff, Workforce and Finance colleagues to proactively manage rota gaps, coordinate staffing solutions, and support compliance with relevant workforce policies and procedures.

The role requires excellent organisational, communication, and interpersonal skills, together with the ability to prioritise competing demands and work independently with minimal supervision. The post holder will adopt a proactive, solution-focused approach, using sound judgement and initiative to respond effectively to staffing challenges and operational pressures.

As a key member of the Directorate team, the post holder will be expected to maintain strict confidentiality, build positive working relationships with a wide range of stakeholders, and contribute to the continuous improvement of medical workforce processes. They will work in accordance with Health Board policies and procedures, escalating issues to their Line Manager where appropriate.

About us

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Details

Date posted

28 October 2026

Pay scheme

Agenda for change

Band

Band 5

Salary

£32,557 to £39,631 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

050-AC265-1026

Job locations

Wrexham Maelor Hospital

Croesnewydd Road

Wrexham

LL13 7TD

United Kingdom

Job description

Job responsibilities

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Co-ordinating and overseeing the smooth running of doctors shift patterns in line with the New Deal Junior Doctors Hours/European Working Time

Directive. Co-ordination of all leave arrangements and prospective cover for Consultants and junior medical staff. The post holder will work closely with the health boards New Deal Coordinator in monitoring the shift patterns on a regular basis to ensure continued compliance with New Deal and EWTD.The post holder will assist in the production of weekly/monthly duty rosters for Consultant and junior medical staff within sub-specialties of theDIRECTORATE.The post holder will also undertake ad hoc reports and projects as and when requested by the General Manager for Mecical Directorate Clinical Director,Lead Site Specialty Manager or, Management Team. These reports / projects will be in line with the responsibilities of the grade of the post.

Job description

Job responsibilities

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Co-ordinating and overseeing the smooth running of doctors shift patterns in line with the New Deal Junior Doctors Hours/European Working Time

Directive. Co-ordination of all leave arrangements and prospective cover for Consultants and junior medical staff. The post holder will work closely with the health boards New Deal Coordinator in monitoring the shift patterns on a regular basis to ensure continued compliance with New Deal and EWTD.The post holder will assist in the production of weekly/monthly duty rosters for Consultant and junior medical staff within sub-specialties of theDIRECTORATE.The post holder will also undertake ad hoc reports and projects as and when requested by the General Manager for Mecical Directorate Clinical Director,Lead Site Specialty Manager or, Management Team. These reports / projects will be in line with the responsibilities of the grade of the post.

Person Specification

Qualifications

Essential

• Degree level education or equivalent experience.
• Must be able to demonstrate knowledge and experience of the full range of IT systems including all Microsoft applications
• Evidence of continuous/ongoing learning
• ECDL or equivalent experience

Desirable

• Ability to speak Welsh
• Desktop publishing skills Shorthand
• Typing RSA III (or equivalent)

Experience

Essential

• Ability to work on own initiative and as part of a team
• Experience of managing financial resources.
• Previous experience of working with clinical staff.
• Experience of analysing complex information and a variety of sources to develop and maintain schedules.
• Significant experience within a NHS environment

Desirable

• Knowledge of New Deal for Junior doctors/European Working Time Directive
• Experience of developing staff rotas

Skills

Essential

• Ability to take succinct notes at formal meetings.
• IT skills - including use of e-mail, Microsoft Word, Excel and Powerpoint
• Good organisational, time management and interpersonal skills
• Ability to provide an efficient, accurate and prompt secretarial and support service.
• Ability to manage junior and middle grade staff
• Ability to judge the importance of information and to respond appropriately in terms of prioritising.
• Ability to manage own workload.

Personal qualities

Essential

• Excellent organisational ability
• Ability to work to strict deadlines and to prioritise tasks
• Analytical skills
• Ability to communicate both verbally and in writing important information clearly and accurately to all grades of medical personnel and administration managers.
• Ability to thrive in a busy environment
• Team worker
• Willingness to learn new skills to meet the needs of the organisation
• Ability to use own initiative, whilst understanding the need to seek advice from seniors where necessary
• Ability to develop new systems

Desirable

• Ability to co-ordinate and alter complex work schedules
• Previous experience of working in a hospital environment or with health care professionals

Person Specification

Qualifications

Essential

• Degree level education or equivalent experience.
• Must be able to demonstrate knowledge and experience of the full range of IT systems including all Microsoft applications
• Evidence of continuous/ongoing learning
• ECDL or equivalent experience

Desirable

• Ability to speak Welsh
• Desktop publishing skills Shorthand
• Typing RSA III (or equivalent)

Experience

Essential

• Ability to work on own initiative and as part of a team
• Experience of managing financial resources.
• Previous experience of working with clinical staff.
• Experience of analysing complex information and a variety of sources to develop and maintain schedules.
• Significant experience within a NHS environment

Desirable

• Knowledge of New Deal for Junior doctors/European Working Time Directive
• Experience of developing staff rotas

Skills

Essential

• Ability to take succinct notes at formal meetings.
• IT skills - including use of e-mail, Microsoft Word, Excel and Powerpoint
• Good organisational, time management and interpersonal skills
• Ability to provide an efficient, accurate and prompt secretarial and support service.
• Ability to manage junior and middle grade staff
• Ability to judge the importance of information and to respond appropriately in terms of prioritising.
• Ability to manage own workload.

Personal qualities

Essential

• Excellent organisational ability
• Ability to work to strict deadlines and to prioritise tasks
• Analytical skills
• Ability to communicate both verbally and in writing important information clearly and accurately to all grades of medical personnel and administration managers.
• Ability to thrive in a busy environment
• Team worker
• Willingness to learn new skills to meet the needs of the organisation
• Ability to use own initiative, whilst understanding the need to seek advice from seniors where necessary
• Ability to develop new systems

Desirable

• Ability to co-ordinate and alter complex work schedules
• Previous experience of working in a hospital environment or with health care professionals

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Betsi Cadwaladr University Health Board

Address

Wrexham Maelor Hospital

Croesnewydd Road

Wrexham

LL13 7TD

United Kingdom

Employer's website

https://bcuhb.nhs.wales/train-work-live/ (Opens in a new tab)

Employer details

Employer name

Betsi Cadwaladr University Health Board

Address

Wrexham Maelor Hospital

Croesnewydd Road

Wrexham

LL13 7TD

United Kingdom

Employer's website

https://bcuhb.nhs.wales/train-work-live/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Lead Manager

Frances Jones

[email protected]

03000858400

Details

Date posted

28 October 2026

Pay scheme

Agenda for change

Band

Band 5

Salary

£32,557 to £39,631 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

050-AC265-1026

Job locations

Wrexham Maelor Hospital

Croesnewydd Road

Wrexham

LL13 7TD

United Kingdom

Supporting documents

Privacy notice

Betsi Cadwaladr University Health Board's privacy notice (opens in a new tab)

Support links

• Privacy policy
• Terms and conditions
• Accessibility Statement
• Cookies
• Help and guidance

© Crown copyright