Pharmacy Purchasing and Invoicing Officer

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East Cheshire NHS Trust Pharmacy Purchasing and Invoicing Officer

The closing date is 11 November 2026

Apply for this job

Job summary

Subject to job matching

We are seeking a highly motivated and enthusiastic individual to join our Pharmacy Procurement team.

This is an exciting opportunity to become part of afriendly, supportive and dedicated team, delivering a high-quality pharmacy procurement service within the Trust.

We are looking for someone who is:

• Methodical, reliable and highly organised
• Able to pay close attention to detail
• A strong team player with good communication skills
• Enthusiastic, motivated and committed to patient safety
• Proficient in working practices associated with NHS hospital pharmacy

You will work closely with a wide range of stakeholders, including suppliers, finance team, Shared Business Services (SBS), ward staff, pharmacy colleagues, pharmaceutical representatives and the Medicines Procurement and Supply Chain team, to ensure the efficient and timely supply of medicines.

Applicants holding overseas qualifications must provide a UK ENIC Statement of Comparability to confirm that their qualifications meet the essential GCSE requirements for this post.

Hours per week: 22.5

Main duties of the job

The post holder will be responsible for a range of procurement and stock management duties, including:

• Ordering and invoicing pharmaceutical goods
• Chasing and resolving overdue orders
• Managing and responding to supply issues
• Maintain accurate EDI system information, uploading updated supplier data monthly and ensuring contracts are correctly matched
• Ensuring adequate stock levels are maintained to support safe and effective patient care
• Respond to urgent medicine requestsliaising with suppliers and other NHS hospitals as required. Useeffective and persuasive communication skills to secure supply and negotiate delivery arrangements and charges for urgent orders.
• Using own judgement, communicate out-of-stock items to pharmacy and other healthcare staff where there is a potential impact on patient care.

You must be able to work under pressure, adapt to changing priorities, and demonstrate effective problem-solving skills, particularly when dealing with medicine supply challenges.

Please note that Skilled Worker visa sponsorship is not available for this post.

Applicants must therefore have the right to work in the UK without requiring Skilled Worker visa sponsorship for this role. For further information please visit Visas and immigration - GOV.UK (www.gov.uk)

For Graduate visa holders; it is important to note that you must have a minimum of 12 months before this expires at the start of your employment for training and operational reasons.

About us

We are committed to providing the best quality integrated care to our patients. To achieve this aim we need highly motivated staff who are united by common values and behaviours.

We believe our workforce is our greatest asset and we actively support our staff to develop their capabilities to the full, with a variety of learning and development opportunities.

Whether you are just starting out in your career or are looking to use your skills and experience in a new role, East Cheshire NHS Trust is the right employer for you. We look forward to you joining us so that we can bring out your best.

Please be aware that this post requires aStandard DBS (Disclosure and Barring Service) check, the cost of which is payable by the successful candidate. If you have lived or worked abroad for 6 months or more in the last 5 years you will need to obtain an overseas police clearance. Further information can be found on the additional information links at the bottom of the advert.

Details

Date posted

28 October 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year pro rata (subject to job matching)

Contract

Permanent

Working pattern

Part-time

Reference number

209-A-26-8329771

Job locations

Macclesfield District

General Hospital

Victoria Road, Macclesfield

SK10 3BL

United Kingdom

Job description

Job responsibilities

Please read the attached Applicant Pack prior to completing your application form to find out more information.

Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role.

As part of making your application we encourage you to review the Trusts Careers webpageCareers :: East Cheshire NHS Trustfor more information about working for East Cheshire NHS Trust.

We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).

We understand that some applicants may choose to use artificial intelligence (AI) tools to assist in preparing their application. While this is not discouraged, it is essential to personalise this information, particularly your supporting information section as these tools cannot fully grasp the context or requirements of the job youre applying for. We kindly remind candidates that all submissions must be truthful and accurately reflect your own experiences and suitability for this role. Personal integrity and authenticity are central to our recruitment process and being a member of East Cheshire NHS Trust.

Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.

We look forward to receiving your application.

Job description

Job responsibilities

Please read the attached Applicant Pack prior to completing your application form to find out more information.

Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role.

As part of making your application we encourage you to review the Trusts Careers webpageCareers :: East Cheshire NHS Trustfor more information about working for East Cheshire NHS Trust.

We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).

We understand that some applicants may choose to use artificial intelligence (AI) tools to assist in preparing their application. While this is not discouraged, it is essential to personalise this information, particularly your supporting information section as these tools cannot fully grasp the context or requirements of the job youre applying for. We kindly remind candidates that all submissions must be truthful and accurately reflect your own experiences and suitability for this role. Personal integrity and authenticity are central to our recruitment process and being a member of East Cheshire NHS Trust.

Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.

We look forward to receiving your application.

Person Specification

Qualifications

Essential

• 5 GCSE's A-C or equivalent
• NVQ (National Vocational Qualifications) level 3 in relevant subject or equivalent experience
• ECDL (European Computer Driving Licence) or able to demonstrate an equivalent knowledge or experience

Desirable

• CIPS (Chartered Institute of Procurement & Supply) qualification

Knowledge

Essential

• Understanding of the need for CPD (Continuing Professional Development)
• Ordering and invoicing processes and stock control

Desirable

• Knowledge of NHS hospital pharmacy procurement processes

Skills

Essential

• Ability to prioritise workload and meet deadlines whilst paying attention to detail
• Excellent communication skills both verbal and written
• Good computer skills and experience
• Ability to proactively problem solve and monitor progress
• Ability to work on own initiative and as part of a team

Desirable

• Experience using spreadsheets and databases
• Experience using NHS hospital pharmacy software

Experience

Essential

• Purchasing/procurement experience and expertise in placing orders/invoicing.
• Working knowledge of systems controlling purchasing e.g. electronic data interchange and ability to resolve difficulties that occur in this area.
• Customer Service experience

Desirable

• NHS hospital pharmacy procurement experience
• NHS Assistant Technical Officer experience
• NHS hospital experience

Further Information

Essential

• Please provide any additional relevant information to support your application. Please note that this is a non-scoring question.

Other Role Requirements

Essential

• Please refer to the Job Description and Person Specification for further role requirements.

Person Specification

Qualifications

Essential

• 5 GCSE's A-C or equivalent
• NVQ (National Vocational Qualifications) level 3 in relevant subject or equivalent experience
• ECDL (European Computer Driving Licence) or able to demonstrate an equivalent knowledge or experience

Desirable

• CIPS (Chartered Institute of Procurement & Supply) qualification

Knowledge

Essential

• Understanding of the need for CPD (Continuing Professional Development)
• Ordering and invoicing processes and stock control

Desirable

• Knowledge of NHS hospital pharmacy procurement processes

Skills

Essential

• Ability to prioritise workload and meet deadlines whilst paying attention to detail
• Excellent communication skills both verbal and written
• Good computer skills and experience
• Ability to proactively problem solve and monitor progress
• Ability to work on own initiative and as part of a team

Desirable

• Experience using spreadsheets and databases
• Experience using NHS hospital pharmacy software

Experience

Essential

• Purchasing/procurement experience and expertise in placing orders/invoicing.
• Working knowledge of systems controlling purchasing e.g. electronic data interchange and ability to resolve difficulties that occur in this area.
• Customer Service experience

Desirable

• NHS hospital pharmacy procurement experience
• NHS Assistant Technical Officer experience
• NHS hospital experience

Further Information

Essential

• Please provide any additional relevant information to support your application. Please note that this is a non-scoring question.

Other Role Requirements

Essential

• Please refer to the Job Description and Person Specification for further role requirements.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

East Cheshire NHS Trust

Address

Macclesfield District

General Hospital

Victoria Road, Macclesfield

SK10 3BL

United Kingdom

Employer's website

https://www.eastcheshire.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

East Cheshire NHS Trust

Address

Macclesfield District

General Hospital

Victoria Road, Macclesfield

SK10 3BL

United Kingdom

Employer's website

https://www.eastcheshire.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Service Lead Pharmacy Technician Procurement

Lisa Brookes

[email protected]

01625663043

Details

Date posted

28 October 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year pro rata (subject to job matching)

Contract

Permanent

Working pattern

Part-time

Reference number

209-A-26-8329771

Job locations

Macclesfield District

General Hospital

Victoria Road, Macclesfield

SK10 3BL

United Kingdom

Supporting documents

Privacy notice

East Cheshire NHS Trust's privacy notice (opens in a new tab)

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