Medical Secretarial Assistant

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Velindre University NHS Trust Medical Secretarial Assistant

The closing date is 04 November 2026

Apply for this job

Job summary

An exciting opportunity has arisen to join the expanding Velindre Health Records Secretarial Team.

As Secretarial Assistant, you are responsible for provide comprehensive support to and cover for medical secretaries who form part of your team when required for periods of annual leave, absence and vacancies.

Main duties of the job

Ensuring that the all routine clinical typing is completed accurately and timely and provide full and comprehensive secretarial cover and support to the consultants, clinicians and medical secretaries, when required.

Ensure that all routine clinical information and correspondence is up to date and available.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

About us

At Velindre University NHS Trust, we are proud to deliver specialist services across Wales through the Velindre Cancer Centre and Welsh Blood Service, supported by our corporate teams and partnerships with NHS Wales Shared Services Partnership and Health Technology Wales.

As we look to the future, we are preparing for the opening of the new Velindre Cancer Centre (nVCC) in Spring 2027--an exciting milestone that will transform cancer care for our population. Located within easy reach of the vibrant city of Cardiff and the stunning Brecon Beacons, we offer a unique working environment that combines innovation, collaboration and an excellent quality of life.

Since our formation in 1994, our dedicated workforce has remained committed to delivering the principles of prudent healthcare across a wide range of roles. We continue to play a vital role in our communities and have ambitious plans to further improve the services we provide.

Everything we do is underpinned by our Trust values. We are caring, respectful, and accountable in how we work with patients, donors, partners and each other--ensuring we deliver the highest standards of care while continuously striving to improve.

If you want to work for an organisation that makes a real difference, embraces innovation, and offers rewarding career opportunities in an inspiring setting, Velindre University NHS Trust is the place for you.

Details

Date posted

28 October 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£26,813 to £27,890 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

120-AC822-1026

Job locations

Velindre Cancer Centre

Velindre Road, Whitchurch

Cardiff

CF14 2TL

United Kingdom

Job description

Job responsibilities

You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Job description

Job responsibilities

You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Qualifications and Knowledge

Essential

• 5 GCSE passes to include English and Maths
• Advanced Keyboard Skills

Desirable

• Customer care

Experience

Essential

• Audio transcription experience
• Experience of working to deadlines

Desirable

• Previous NHS experience
• Knowledge of Medical Terminology
• Health Records Experience
• Welsh Speaker

Person Specification

Qualifications and Knowledge

Essential

• 5 GCSE passes to include English and Maths
• Advanced Keyboard Skills

Desirable

• Customer care

Experience

Essential

• Audio transcription experience
• Experience of working to deadlines

Desirable

• Previous NHS experience
• Knowledge of Medical Terminology
• Health Records Experience
• Welsh Speaker

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Velindre University NHS Trust

Address

Velindre Cancer Centre

Velindre Road, Whitchurch

Cardiff

CF14 2TL

United Kingdom

Employer's website

https://velindre.nhs.wales/ (Opens in a new tab)

Employer details

Employer name

Velindre University NHS Trust

Address

Velindre Cancer Centre

Velindre Road, Whitchurch

Cardiff

CF14 2TL

United Kingdom

Employer's website

https://velindre.nhs.wales/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Health Records Manager

Tracy Bell

[email protected]

02920615888

Details

Date posted

28 October 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£26,813 to £27,890 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

120-AC822-1026

Job locations

Velindre Cancer Centre

Velindre Road, Whitchurch

Cardiff

CF14 2TL

United Kingdom

Supporting documents

Privacy notice

Velindre University NHS Trust's privacy notice (opens in a new tab)

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