EDMS Team Leader

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Sheffield Children’s NHS Foundation Trust

EDMS Team Leader

The closing date is 04 November 2026

Apply for this job

Job summary

Permanent | Part Time

Are you an organised and proactive leader with excellent attention to detail?

We are looking for an EDMS Team Leader to support the delivery of our patient health records scanning service. You will play a key role in ensuring high standards of quality, undertaking daily quality assurance checks and monitoring performance against Service Level Agreements (SLAs) and Key Performance Indicators (KPIs).

Key Requirements:

• Strong IT skills, including Microsoft Excel.
• Excellent attention to detail and organisational skills.
• Experience of quality assurance, performance monitoring or document management processes.
• Ability to work independently and support a team in a fast-paced environment.

Working Pattern:Monday to Friday, 4:00pm to 8:00pm.

If you are a motivated individual who enjoys leading by example and driving service quality, we'd love to hear from you.

Main duties of the job

Reporting into the Service Co-ordinator some of your responsibilities will include:

• Being the first point of contact for the Supervisor and Service Co-Ordinator (E-Systems) for all EDMS day to day concerns.
• You will produce and maintain reports, utilise Microsoft Excel and document management systems, and support the smooth running of the service.
• You will also provide day-to-day support to the evening team and help cover operational duties when required.
• Ensure that policies, protocols and procedures for the work of the department are followed.

About us

At Sheffield Children's, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are Outstanding Patient Care, Brilliant Place to Work, and Leaders in Children's Health.

We work with partners across local, regional, and national levels to deliver physical and mental healthcare in both acute and community settings. Many of our clinicians are nationally and internationally recognised for their expertise.

We're proud that 73% of colleagues would recommend Sheffield Children's as a place to work, placing us among the top five NHS trusts in England -- and the top-ranked trust in the North East and Yorkshire -- in the latest NHS Staff Survey.

Our nearly 4,000 colleagues bring our CARE values -- Compassion, Accountability, Respect, and Excellence -- to life every day, creating a kind, welcoming environment where patients and families feel safe and supported.

As we approach our 150th anniversary in 2026, we're excited to keep building our leadership in children's health, improve experiences for patients and staff, and focus on our communities and population health.

We also offer excellent benefits to support your wellbeing, with generous annual leave and pension schemes, health and wellbeing programmes, and exclusive discounts -- helping you thrive at work and beyond.

Details

Date posted

29 October 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year

per annum, pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

425-26-8325785-A

Job locations

Main Site, Sheffield Children's Hospital NHS Foundation Trust

Western Bank, Sheffield, S10 2TH

Sheffield

S10 2TH

United Kingdom

Job description

Job responsibilities

For more information on the main responsibilities for this post, please refer to the job description and person specification.

**We strongly encourage all applicants to review their right to work eligibility before submitting an application to help avoid any disappointment during the recruitment process.

This role has been assigned occupation code 4142 using the CASCOT coding tool. Under current Home Office guidance for further information on occupation codes, sponsorship eligibility and right-to-work requirements, please visit: Skilled Worker visa: Your Job GOV.UK. Skilled Worker visa: eligible occupations and codes - GOV.UK

Diversity Statement

At Sheffield Childrens, we are committed to creating an inclusive environment that celebrates diversity and supports everyones success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.

Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at [email protected]. Together, were building a workplace where everyone belongs.

Job description

Job responsibilities

For more information on the main responsibilities for this post, please refer to the job description and person specification.

**We strongly encourage all applicants to review their right to work eligibility before submitting an application to help avoid any disappointment during the recruitment process.

This role has been assigned occupation code 4142 using the CASCOT coding tool. Under current Home Office guidance for further information on occupation codes, sponsorship eligibility and right-to-work requirements, please visit: Skilled Worker visa: Your Job GOV.UK. Skilled Worker visa: eligible occupations and codes - GOV.UK

Diversity Statement

At Sheffield Childrens, we are committed to creating an inclusive environment that celebrates diversity and supports everyones success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.

Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at [email protected]. Together, were building a workplace where everyone belongs.

Person Specification

Qualifications and training

Essential

• Educated to GCSE standard or equivalent experience

Desirable

• NVQ Level 2 in Customer Service
• NVQ Level 2 in Administration or equivalent acquired experience

Experience

Essential

• Experience of undertaking general office duties
• Previous experience of working with the general public

Desirable

• Previous experience of clerical work gained withing a health service environment
• Previous experience of working in a Scanning or Medical Records department

Knowledge & Skills

Essential

• Experience of Filing
• Experience of Customer Care
• Experience of Computer literacy with accurate keyboard skills
• Commitment to supporting a caring environment

Desirable

• Working knowledge of Patient Administration System
• Working knowledge of of hospital administrative processes and practices

Personal Attributes

Essential

• Attention to detail
• Ability to use own initiative and work as part of a team
• Ability to work to conflicting and challenging deadlines

Person Specification

Qualifications and training

Essential

• Educated to GCSE standard or equivalent experience

Desirable

• NVQ Level 2 in Customer Service
• NVQ Level 2 in Administration or equivalent acquired experience

Experience

Essential

• Experience of undertaking general office duties
• Previous experience of working with the general public

Desirable

• Previous experience of clerical work gained withing a health service environment
• Previous experience of working in a Scanning or Medical Records department

Knowledge & Skills

Essential

• Experience of Filing
• Experience of Customer Care
• Experience of Computer literacy with accurate keyboard skills
• Commitment to supporting a caring environment

Desirable

• Working knowledge of Patient Administration System
• Working knowledge of of hospital administrative processes and practices

Personal Attributes

Essential

• Attention to detail
• Ability to use own initiative and work as part of a team
• Ability to work to conflicting and challenging deadlines

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Sheffield Children’s NHS Foundation Trust

Address

Main Site, Sheffield Children's Hospital NHS Foundation Trust

Western Bank, Sheffield, S10 2TH

Sheffield

S10 2TH

United Kingdom

Employer's website

https://www.sheffieldchildrens.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Sheffield Children’s NHS Foundation Trust

Address

Main Site, Sheffield Children's Hospital NHS Foundation Trust

Western Bank, Sheffield, S10 2TH

Sheffield

S10 2TH

United Kingdom

Employer's website

https://www.sheffieldchildrens.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Service Co-ordinator EDMS & Ward Clerks

Kelly Lawther

[email protected]

01143053475

Details

Date posted

29 October 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year

per annum, pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

425-26-8325785-A

Job locations

Main Site, Sheffield Children's Hospital NHS Foundation Trust

Western Bank, Sheffield, S10 2TH

Sheffield

S10 2TH

United Kingdom

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