Capital Administrative Officer

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Powys Teaching Health Board Capital Administrative Officer

The closing date is 12 November 2026

Apply for this job

Job summary

Please note that this role is not eligible for visa sponsorship and we would therefore be unable to support a work permit application for this position. Anyone requiring a certificate of sponsorship, is therefore unable to be shortlisted and interviewed.

We are looking to recruit a highly organised and motivated individual to join our friendly, busy Estates Admin Team as a Capital Administrative Officer.

Having a keen eye for detail, you will support the Capital programme/projects team with the delivery of the Estates Department Capital Programme. You will be responsible for planning and supporting a programme of formal meetings, such as Capital Control Group, Project Boards, Sub group meetings etc,(preparing agendas and papers as required). You will need strong MS office skills including Excel. You will also provide cross cover within the department.

The successful candidate will demonstrate excellent interpersonal and organisational skills as well as competency in IT. We are looking for a team player who is adaptable and can demonstrate outstanding communication skills & motivation .You will also provide cross cover within the department so a flexible approach to the service needs is essential.

Please ensure that your application can demonstrate how you meet the person specification.

Main duties of the job

To assist in the preparation of Tender & Quotation documentation for Capital schemes, monitoring and producing detailed spread sheets regards Capital Expenditure.

Acting as the first point of contact for enquires into the Capital team. Update and maintains project files and databases.

Provide an efficient and comprehensive administrative support service to the Estates Department and in particular the Capital Programme/Projects Team including comprehensive diary management and PA support to the Head of Capital.

About us

Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.

As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.

To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.

Details

Date posted

29 October 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,819 to £31,626 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

070-AC113-0926-A

Job locations

Bronllys Hospital

The Courtyard, Bronllys

Brecon

LD3 0LU

United Kingdom

Job description

Job responsibilities

We would particularly welcome applications from Welsh speakers; but even if you dont speak any Welsh, or want to develop your skills, dont worry: the health board will support you with training.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view these in Trac.

Job description

Job responsibilities

We would particularly welcome applications from Welsh speakers; but even if you dont speak any Welsh, or want to develop your skills, dont worry: the health board will support you with training.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view these in Trac.

Person Specification

Qualifications and/or Knowledge

Essential

• GCSE standard of education including English and Mathematics
• RSA level 3 / Business Administration or equivalent relevant experience
• Diploma level education or equivalent level experience

Desirable

• Project management

Experience

Essential

• Use of Microsoft Office, including Project
• Experience of practical administrative work, including arranging meetings, handling telephone enquiries, receiving visitors
• Excellent administrative skills with project monitoring experience
• Accurate Minute taker

Desirable

• Use of Oracle system

Aptitude & Abilities

Essential

• Ability to plan own workload against conflicting demands and prioritise work from more than one manager to meet conflicting deadlines
• Excellent communication and interpersonal skills with the ability to communicate complex matters clearly and precisely
• Ability to handle difficult situations in a calm and firm manner
• Commitment to attend staff training and participate in own development through supervision and performance management

Desirable

• Some ability to speak, read and/or write Welsh, or an eagerness to learn.

Values

Essential

• Demonstrate PTHB Values
• Able to work effectively as part of a team and to contribute to that team to ensure the Department works effectively

Other

Essential

• Ability to travel to other PTHB sites in a timely manner
• Have a flexible approach to the needs of service, and be able to adapt to a changing environment

Person Specification

Qualifications and/or Knowledge

Essential

• GCSE standard of education including English and Mathematics
• RSA level 3 / Business Administration or equivalent relevant experience
• Diploma level education or equivalent level experience

Desirable

• Project management

Experience

Essential

• Use of Microsoft Office, including Project
• Experience of practical administrative work, including arranging meetings, handling telephone enquiries, receiving visitors
• Excellent administrative skills with project monitoring experience
• Accurate Minute taker

Desirable

• Use of Oracle system

Aptitude & Abilities

Essential

• Ability to plan own workload against conflicting demands and prioritise work from more than one manager to meet conflicting deadlines
• Excellent communication and interpersonal skills with the ability to communicate complex matters clearly and precisely
• Ability to handle difficult situations in a calm and firm manner
• Commitment to attend staff training and participate in own development through supervision and performance management

Desirable

• Some ability to speak, read and/or write Welsh, or an eagerness to learn.

Values

Essential

• Demonstrate PTHB Values
• Able to work effectively as part of a team and to contribute to that team to ensure the Department works effectively

Other

Essential

• Ability to travel to other PTHB sites in a timely manner
• Have a flexible approach to the needs of service, and be able to adapt to a changing environment

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Powys Teaching Health Board

Address

Bronllys Hospital

The Courtyard, Bronllys

Brecon

LD3 0LU

United Kingdom

Employer's website

https://pthb.nhs.wales/working-for-us/ (Opens in a new tab)

Employer details

Employer name

Powys Teaching Health Board

Address

Bronllys Hospital

The Courtyard, Bronllys

Brecon

LD3 0LU

United Kingdom

Employer's website

https://pthb.nhs.wales/working-for-us/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Business Manager

Bethan Ledger

[email protected]

01874712402

Details

Date posted

29 October 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,819 to £31,626 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

070-AC113-0926-A

Job locations

Bronllys Hospital

The Courtyard, Bronllys

Brecon

LD3 0LU

United Kingdom

Supporting documents

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