Practice Administrator
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Kelvingrove Medical Centre Practice Administrator
The closing date is 30 November 2026
Job summary
Kelvingrove Medical Centre is looking for an experienced and organised Practice Administrator to join our friendly team in Heanor, Derbyshire on a part-time basis working 15 hours per week.
This is an important role supporting the smooth day-to-day running of our practice and helping us deliver a high-quality service to our patients. Working closely with our Data Quality and IT Lead and wider administrative team, you will help maintain accurate patient records, summarise new patient medical records, process referrals, undertake clinical coding and data entry, and provide general administrative and secretarial support.
We are looking for someone with previous administrative experience who is confident using computer systems, has excellent attention to detail and takes pride in producing accurate, high-quality work. Experience of working in general practice or another healthcare setting would be an advantage. You will need to be well organised, able to manage your workload and understand the importance of confidentiality when handling sensitive patient information.
In return, you will join a supportive team where your work makes a real difference to the service we provide to our patients.
Interviews may be offered before the advertised closing date, and we reserve the right to close this vacancy early should sufficient applications be received. Early application is therefore encouraged.
Main duties of the job
The role will involve maintaining accurate and up-to-date patient records,document management, data entry, processing clinical correspondence and results, and providing secretarial support where needed. The role will also involve general office administration and occasional support for reception and other members of the team.
Accuracy and attention to detail are essential, as the work directly supports the quality of patient records and the efficient running of the practice. You will need to be comfortable working with different computer systems, handling confidential information and managing your workload independently while contributing positively to the wider team.
About us
Kelvingrove Medical Centre is a well-established GP practice located in Heanor, Derbyshire, caring for approximately 9,700 patients.
Our team consists of 5 GP partners, 2 salaried GPs, experienced nursing colleagues, and a paramedic, alongside our dedicated reception and administrative teams who work together to deliver high-quality care in a supportive and friendly environment.
We are committed to providing accessible, patient-focused healthcare while embracing innovation and modern ways of working. The practice uses SystmOne as its clinical system and Rapid Health to support patient access and appointment requests.
We recognise the importance of staff wellbeing and strive to create an environment where clinicians can enjoy their work, develop professionally and provide the best possible care for patients.
Details
Date posted
29 October 2026
Pay scheme
Other
Salary
£13.11 an hour
Contract
Permanent
Working pattern
Part-time
Reference number
A5341-26-0001
Job locations
Kelvingrove Medical Centre
28 Hands Road
Heanor
Derbyshire
DE75 7HA
United Kingdom
Job description
Job responsibilities
JOB TITLE:PRACTICE ADMINISTRATOR
REPORTS TO:Data Quality and IT Lead
HOURS:15 hours per week
PAY:£13.11/hour
Please see the attached job description for full details of the role, responsibilities and requirements.
Job description
Job responsibilities
JOB TITLE:PRACTICE ADMINISTRATOR
REPORTS TO:Data Quality and IT Lead
HOURS:15 hours per week
PAY:£13.11/hour
Please see the attached job description for full details of the role, responsibilities and requirements.
Person Specification
Experience
Essential
- Previous experience working in an administrative role.
- Experience of using computer systems to input, maintain and retrieve information.
- Experience of handling confidential or sensitive information.
- Experience of completing administrative tasks accurately, with good attention to detail.
Desirable
- Experience of working in a GP practice or other healthcare setting.
- Experience of summarising medical records or clinical coding.
- Experience of using a clinical patient record system, such as SystmOne or EMIS Web.
- Experience of processing clinical correspondence, referrals or medical documents.
Qualifications
Essential
- Good standard of written English and numeracy.
Desirable
- Relevant administrative or business administration qualification.
Experience
Essential
- Previous experience working in an administrative role.
- Experience of using computer systems to input, maintain and retrieve information.
- Experience of handling confidential or sensitive information.
- Experience of completing administrative tasks accurately, with good attention to detail.
Desirable
- Experience of working in a GP practice or other healthcare setting.
- Experience of summarising medical records or clinical coding.
- Experience of using a clinical patient record system, such as SystmOne or EMIS Web.
- Experience of processing clinical correspondence, referrals or medical documents.
Qualifications
Essential
- Good standard of written English and numeracy.
Desirable
- Relevant administrative or business administration qualification.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Kelvingrove Medical Centre
Address
Kelvingrove Medical Centre
28 Hands Road
Heanor
Derbyshire
DE75 7HA
United Kingdom
Employer's website
https://www.kelvingrovemc.com/ (Opens in a new tab)
Employer details
Employer name
Kelvingrove Medical Centre
Address
Kelvingrove Medical Centre
28 Hands Road
Heanor
Derbyshire
DE75 7HA
United Kingdom
Employer's website
https://www.kelvingrovemc.com/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Practice Manager
Simon Hartland
Details
Date posted
29 October 2026
Pay scheme
Other
Salary
£13.11 an hour
Contract
Permanent
Working pattern
Part-time
Reference number
A5341-26-0001
Job locations
Kelvingrove Medical Centre
28 Hands Road
Heanor
Derbyshire
DE75 7HA
United Kingdom
Supporting documents
Supporting links (all open in new tabs)
Privacy notice
Kelvingrove Medical Centre's privacy notice (opens in a new tab)
Support links
© Crown copyright
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