Data Officer (Internal)
About this job
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Wye Valley NHS Trust Data Officer (Internal)
The closing date is 15 November 2026
Job summary
*Internal Applicants Only*
We are seeking an enthusiastic and organised individual with experience of working in a clinical environment to join our Clinical Trials Team. The post holder will coordinate data collection, entry, validation and reporting across a range of clinical studies and specialties, ensuring data is accurate, complete and submitted within deadlines.
Working independently, the successful candidate will liaise with clinical and research teams, Principal Investigators, sponsors and Clinical Trials Units to resolve data queries, coordinate patient assessments and follow-ups, maintain trial documentation and ensure compliance with study protocols, Good Clinical Practice (GCP), research governance and data protection requirements.
Main duties of the job
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Collect, enter, validate and report clinical trial data accurately and within deadlines.
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Identify and resolve data discrepancies, respond to queries and escalate concerns appropriately.
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Coordinate patient assessments, appointments, recruitment and follow-up activities in line with trial protocols.
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Liaise with clinical teams, researchers, sponsors and Clinical Trials Units.
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Maintain trial records, site files, spreadsheets, databases and EDGE recruitment reports.
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Ensure compliance with research protocols, GCP, governance requirements and patient confidentiality.
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Undertake data quality checks, internal audits and support audit readiness.
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Review and improve data collection processes, SOPs and work instructions.
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Provide guidance and training to colleagues on clinical trial data procedures.
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Manage competing priorities, contribute to research promotion and service improvement.
About us
About us
Wye Valley NHS Trust is a member of an NHS Foundation Group with South Warwickshire University NHS FT, George Eliot Hospital NHS Trust and Worcestershire Acute NHS Hospitals Trust.
Located on the border with Wales in the shadow of the Black Mountains, we provide acute and community services across Herefordshire and into parts of Powys and run Hereford County Hospital and the community hospitals in Bromyard, Leominster and Ross-on-Wye.
We are a progressive and forward looking trust with ambitious plans to improve quality and integrate patient pathways through close collaborative working with our partners to deliver the quality of care wed want for our family and friends.
More than 3,000 people work for the Trust they tell us its a great place to work, blending the busyness of a DGH with the benefits of working in a beautiful rural and unspoilt county like Herefordshire.
We can offer a great work-life balance and have a fine tradition of working with staff to help them achieve their full potential.
Russell Hardy, Trust Chairman: "The strength of the Trust is its amazing staff; a great place to work, a great place to develop your career and a great place to reach your potential."
Our values -Care, Accountability, Respect and Excellence - are at the heart of all we do. We believe in providing the right care in the right place at the right time.
Details
Date posted
30 October 2026
Pay scheme
Agenda for change
Band
Band 4
Salary
£28,392 to £31,157 a year Per Annum, Pro Rata
Contract
Permanent
Working pattern
Part-time
Reference number
229-COR-8378859
Job locations
The County Hospital
Union Walk
Hereford
HR1 2ER
United Kingdom
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.
For both overviews please view the job description attachment with the job advert.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.
For both overviews please view the job description attachment with the job advert.
Person Specification
Education and Qualifications
Essential
- Level 3 qualification in Administration or equivilant experience and knowledge relevant to clinical data or research
- Good standard of education to minimum GCSE English and Maths A-C/4-9 or equivalent
- ICH GCP Training Certificate or willingness to undertake
Skills, Knowledge and Abilities
Essential
- Knowledge and understanding of relevant legislation and guidelines (e.g. GCP, GDPR, Research Governance Framework)
- Good working knowledge of medical terminology, preferably clinical trials specific
- Familiarity with NHS clinical and information processes and systems
- Advanced IT skills with ability to work simultaneously across multiple computer applications
- Ability to interpret and abstract complex information summarising and reporting various forms of data
- Excellent attention to detail, methodical with high standards of accuracy
- Ability to deal with sensitive and confidential information
- Excellent written and verbal communication skills
- Excellent interpersonal skills in order to work effectively with a wide range of health professionals and as part of a team
- Well developed analytical and problem solving skills
- Well organised and skilled in time management with ability to meet deadlines and also work with several projects simultaneously
Experience
Essential
- Experience in a NHS clinical administrative role
- Working knowledge of Trust computerised systems
- Expert user of Microsoft office programmes e.g. Excel, PowerPoint, Word, Outlook
- Highly IT competent with experience using clinical databases (e.g. EDGE, REDCap, or similar)
- Experience of basic data management processes
Desirable
- Prior experience in a clinical research environment
- Project management experience
Personal Attributes
Essential
- Professional and flexible approach
- Commitment to high standards and continuous improvement
- Ability to work independently and as part of a team
- Mental effort- Frequent requirement for intense concentration Positive, proactive attitude to learning and development
Other factors
Essential
- Ability to fulfil the travel requirements
Education and Qualifications
Essential
- Level 3 qualification in Administration or equivilant experience and knowledge relevant to clinical data or research
- Good standard of education to minimum GCSE English and Maths A-C/4-9 or equivalent
- ICH GCP Training Certificate or willingness to undertake
Skills, Knowledge and Abilities
Essential
- Knowledge and understanding of relevant legislation and guidelines (e.g. GCP, GDPR, Research Governance Framework)
- Good working knowledge of medical terminology, preferably clinical trials specific
- Familiarity with NHS clinical and information processes and systems
- Advanced IT skills with ability to work simultaneously across multiple computer applications
- Ability to interpret and abstract complex information summarising and reporting various forms of data
- Excellent attention to detail, methodical with high standards of accuracy
- Ability to deal with sensitive and confidential information
- Excellent written and verbal communication skills
- Excellent interpersonal skills in order to work effectively with a wide range of health professionals and as part of a team
- Well developed analytical and problem solving skills
- Well organised and skilled in time management with ability to meet deadlines and also work with several projects simultaneously
Experience
Essential
- Experience in a NHS clinical administrative role
- Working knowledge of Trust computerised systems
- Expert user of Microsoft office programmes e.g. Excel, PowerPoint, Word, Outlook
- Highly IT competent with experience using clinical databases (e.g. EDGE, REDCap, or similar)
- Experience of basic data management processes
Desirable
- Prior experience in a clinical research environment
- Project management experience
Personal Attributes
Essential
- Professional and flexible approach
- Commitment to high standards and continuous improvement
- Ability to work independently and as part of a team
- Mental effort- Frequent requirement for intense concentration Positive, proactive attitude to learning and development
Other factors
Essential
- Ability to fulfil the travel requirements
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Wye Valley NHS Trust
Address
The County Hospital
Union Walk
Hereford
HR1 2ER
United Kingdom
Employer's website
https://www.wyevalley.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
Wye Valley NHS Trust
Address
The County Hospital
Union Walk
Hereford
HR1 2ER
United Kingdom
Employer's website
https://www.wyevalley.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Lead Research Nurse
Emma Collins
01432355444
Details
Date posted
30 October 2026
Pay scheme
Agenda for change
Band
Band 4
Salary
£28,392 to £31,157 a year Per Annum, Pro Rata
Contract
Permanent
Working pattern
Part-time
Reference number
229-COR-8378859
Job locations
The County Hospital
Union Walk
Hereford
HR1 2ER
United Kingdom
Supporting documents
Privacy notice
Wye Valley NHS Trust's privacy notice (opens in a new tab)
Support links
© Crown copyright
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