Team Secretary
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Northumbria Healthcare NHS Foundation Trust Team Secretary
The closing date is 15 November 2026
Job summary
Applications are invited from suitably qualified and experienced candidates to join our secretarial/administrative team in the busy department of Acute Medicine at the Northumbria Specialist Emergency Care Hospital.
Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.
Main duties of the job
- This is a busy department that requires an adaptable, flexible, enthusiastic, hardworking team member who has excellent organisational skills and can use their own initiative.
- The successful candidate will provide high quality support to a team of consultants.
- Effective communication and interpersonal skills together with the ability to work under pressure are required.
- To provide comprehensive secretarial service to consultant(s) and their team and maintain day to day running of senior/junior doctor rota, including planning new rotations and allocating annual /study leave
About us
We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. We also care for people in their homes and provide services from facilities in local communities such as health centres. We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate.High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England.
Details
Date posted
30 October 2026
Pay scheme
Agenda for change
Band
Band 3
Salary
£25,760 to £27,476 a year pro rata per annum
Contract
Permanent
Working pattern
Part-time, Flexible working
Reference number
319-8369988SA
Job locations
Northumbria Specialist Emergency Care Hospital
Northumbria Way
Cramlington
NE23 6NZ
United Kingdom
Job description
Job responsibilities
The successful candidate would be required to provide comprehensive secretarial service to consultant(s) and their team as well as the following:
- Responsible to Lead Secretary
- Act up in absence of Lead Secretary for periods of annual leave/short-term sickness absence
- Provide comprehensive secretarial service to consultant(s) and their team
- Manage diaries, arrange/minute meetings, communication with GPs & patients
- Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience)
- Support Lead Secretary with induction/training of new staff, sharing knowledge with colleagues
- Resource management ordering of supplies & equipment
Job responsibilities
The successful candidate would be required to provide comprehensive secretarial service to consultant(s) and their team as well as the following:
- Responsible to Lead Secretary
- Act up in absence of Lead Secretary for periods of annual leave/short-term sickness absence
- Provide comprehensive secretarial service to consultant(s) and their team
- Manage diaries, arrange/minute meetings, communication with GPs & patients
- Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience)
- Support Lead Secretary with induction/training of new staff, sharing knowledge with colleagues
- Resource management ordering of supplies & equipment
Person Specification
Qualifications
Essential
- RSA 3/OCR or equivalent or relevant typing/word processing experience
Desirable
- ECDL / advanced ECDL
- GCSE English Language grade C or above or equivalent qualification
- AMSPAR Diploma (or equivalent experience)
Experinence and knowledge
Essential
- Significant experience undertaking secretarial duties
Desirable
- Medical Secretary Training
- Experience in working in NHS
Qualifications
Essential
- RSA 3/OCR or equivalent or relevant typing/word processing experience
Desirable
- ECDL / advanced ECDL
- GCSE English Language grade C or above or equivalent qualification
- AMSPAR Diploma (or equivalent experience)
Experinence and knowledge
Essential
- Significant experience undertaking secretarial duties
Desirable
- Medical Secretary Training
- Experience in working in NHS
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Northumbria Healthcare NHS Foundation Trust
Address
Northumbria Specialist Emergency Care Hospital
Northumbria Way
Cramlington
NE23 6NZ
United Kingdom
Employer's website
https://www.northumbria.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
Northumbria Healthcare NHS Foundation Trust
Address
Northumbria Specialist Emergency Care Hospital
Northumbria Way
Cramlington
NE23 6NZ
United Kingdom
Employer's website
https://www.northumbria.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Lead Secretary
Tracy Groom
01916072648
Details
Date posted
30 October 2026
Pay scheme
Agenda for change
Band
Band 3
Salary
£25,760 to £27,476 a year pro rata per annum
Contract
Permanent
Working pattern
Part-time, Flexible working
Reference number
319-8369988SA
Job locations
Northumbria Specialist Emergency Care Hospital
Northumbria Way
Cramlington
NE23 6NZ
United Kingdom
Supporting documents
Privacy notice
Northumbria Healthcare NHS Foundation Trust's privacy notice (opens in a new tab)
Support links
© Crown copyright
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