Team Support Admin
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Sussex Partnership NHS Foundation Trust Team Support Admin
The closing date is 01 October 2026
Job summary
To provide a comprehensive range of administrative services to the team including uploading referral onto SystmOne, sending appointment and clinical letters, reception cover.
Main duties of the job
The Team Support member will provide a full administrative service having daily liaison with a wide range of staff at all levels. They will have daily contact with service users and their carers who at times may be distressed, angry or posing a threat to themselves. The Team Support will be responsible for ensuring the effectiveness of the office environment for the team.
About us
The successful applicant will join a friendly, highly skilled, and enthusiastic team comprising of specialist Registered General Nurses and AHPs .
Details
Date posted
17 September 2026
Pay scheme
Agenda for change
Band
Band 3
Salary
£25,760 to £27,476 a year pro rata
Contract
Fixed term
Duration
1 years
Working pattern
Part-time
Reference number
354-AE-21313-1
Job locations
Hillrise
Church Hill,
Newhaven, East Sussex,
BN9 9HH
United Kingdom
Job description
Job responsibilities
To provide a comprehensive and efficient administration support to the team including handling correspondence and dealing with telephone enquiries.
Liaison with other directorates, agencies and staff at all levels both internally and externally.
Ensure that all documents and correspondence is dealt with correctly being filed either in paper format or uploaded into the electronic patient record system.
Recording attendance at out-patient appointments by service users on the electronic patient record system.
Process all 48-hour discharge letters to GPs once a service user has been discharged from the service in accordance with Trust policy.
To be responsible for processing and sending out-patient appointment letters once typed and approved with a variety of self-help information when advised to do so.
Open and process incoming and outgoing mail for the team.
Ensure all information is handled in a confidential manner in line with relevant policies.
Responsible for maintaining comprehensive repeat prescription filing system.
Organisation of non-urgent patient transport for service users when requested by care co-ordinator.
Photocopying, faxing and filing as required.
Maintaining stationery supplies and requesting items to be ordered timely by supervisors.
Assist in the induction and training of new staff.
Provision of cover for other members of the administration team.
Any other administrative tasks appropriate for the grade.
Job description
Job responsibilities
To provide a comprehensive and efficient administration support to the team including handling correspondence and dealing with telephone enquiries.
Liaison with other directorates, agencies and staff at all levels both internally and externally.
Ensure that all documents and correspondence is dealt with correctly being filed either in paper format or uploaded into the electronic patient record system.
Recording attendance at out-patient appointments by service users on the electronic patient record system.
Process all 48-hour discharge letters to GPs once a service user has been discharged from the service in accordance with Trust policy.
To be responsible for processing and sending out-patient appointment letters once typed and approved with a variety of self-help information when advised to do so.
Open and process incoming and outgoing mail for the team.
Ensure all information is handled in a confidential manner in line with relevant policies.
Responsible for maintaining comprehensive repeat prescription filing system.
Organisation of non-urgent patient transport for service users when requested by care co-ordinator.
Photocopying, faxing and filing as required.
Maintaining stationery supplies and requesting items to be ordered timely by supervisors.
Assist in the induction and training of new staff.
Provision of cover for other members of the administration team.
Any other administrative tasks appropriate for the grade.
Person Specification
Qualifications
Essential
- NVQ 3 or equivalent
- RSA 3 or equivalent evidenced experience
- GCSE or equivalent at Grade C or above to include English and Maths
Knowledge/Experience
Essential
- Proven experience of a range of administration and secretarial procedures.
- Proven typing experience including audio typing
- Experience of producing documents to a high standard of presentation and accuracy.
- Experience of generating own correspondence
- Experience of maintaining office systems.
- Experience of working as part of a team
Qualifications
Essential
- NVQ 3 or equivalent
- RSA 3 or equivalent evidenced experience
- GCSE or equivalent at Grade C or above to include English and Maths
Knowledge/Experience
Essential
- Proven experience of a range of administration and secretarial procedures.
- Proven typing experience including audio typing
- Experience of producing documents to a high standard of presentation and accuracy.
- Experience of generating own correspondence
- Experience of maintaining office systems.
- Experience of working as part of a team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Sussex Partnership NHS Foundation Trust
Address
Hillrise
Church Hill,
Newhaven, East Sussex,
BN9 9HH
United Kingdom
Employer's website
https://www.sussexpartnership.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
Sussex Partnership NHS Foundation Trust
Address
Hillrise
Church Hill,
Newhaven, East Sussex,
BN9 9HH
United Kingdom
Employer's website
https://www.sussexpartnership.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Admin Team Leader
Sammie Williams
01273616440
Details
Date posted
17 September 2026
Pay scheme
Agenda for change
Band
Band 3
Salary
£25,760 to £27,476 a year pro rata
Contract
Fixed term
Duration
1 years
Working pattern
Part-time
Reference number
354-AE-21313-1
Job locations
Hillrise
Church Hill,
Newhaven, East Sussex,
BN9 9HH
United Kingdom
Supporting documents
Privacy notice
Sussex Partnership NHS Foundation Trust's privacy notice (opens in a new tab)
Support links
© Crown copyright
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