Medical Secretary - Paediatrics

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Sandwell and West Birmingham NHS Trust Medical Secretary - Paediatrics

The closing date is 05 October 2026

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Job summary

Are you an experienced NHS medical secretary looking to work within a friendly, established team and in a flexible and supportive working environment? If your answers are yes please read on...

We have an exciting Medical Secretary positions available, based at Sandwell Hospital working as part of the Paediatric administration team

This Position is for 30 hours per week

We are a fun, friendly team of secretaries, and looking for someone to join us who is also a team player. This position will be based at Sandwell Hospital. We offer flexible working with the option for some working from home days each week.

The key minimum requirements for this position are the AMSPAR qualification, or a minimum of 2 years previous medical secretary experience.

Candidates should also have experience of managing 18 week pathways and waiting list management, plus knowledge and evidence of patient information systems and other relevant IT systems. Personal organisation, great communication skills and the ability to priorities workloads to juggle the ever changing priorities of the NHS are also essential, as is the experience of working in a fast paced environment.

Main duties of the job

Actively managing the administrative processes associated with patient pathways and contributing to the effectiveness of clinical teams (including patient experience, patient flow and waiting list management) for specialty teams.

Co-ordinating, navigating and tracking a caseload of patients efficiently and effectively through their care pathway i.e. outpatients, day case, diagnostics and inpatients from referral to treatment and discharge for Paediatrics.

Providing secretarial and administrative support to Consultants and clinical teams to support the delivery of high quality co-ordinated and integrated care including liaison with patients, careers GP's and other service users.

About us

Sandwell and West Birmingham NHS Trust (SWB) serves Birmingham and the Black Country - one of the country's most culturally diverse areas. It's a friendly and welcoming place - a place where you can belong, and a place where you can grow.

We care for our patients, we care about our population, and we care about our people.

Our values - Ambition, Respect and Compassion - are at the heart of who we are. They guide us every step of the way; how we work with each other, and how we look after our patients and their families; how we respect and value the rich diversity of our team and our community.

Our Trust has always aspired to be more than a hospital, more than a healthcare provider. Our purpose is to "Improve the Life Chances and Health Outcomes of our Population." It is what inspires, drives, and unites us every day. It's what makes us unique.

We want working at SWB to feel like more than just a job. We want our Trust to be a place where you can feel you belong. A place where you feel happy, safe, and rewarded. A place where you can develop your career in whatever way you choose.When we say we're 'with you all the way' we want you to know that we mean it. Visit the SWB website to find out more about our ambitions and people plans.

Details

Date posted

14 September 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,392 to £31,157 a year pro rata per annum

Contract

Permanent

Working pattern

Part-time, Flexible working, Home or remote working

Reference number

381-WC-7899814-A

Job locations

SWB NHS Trust

Sandwell Hospital

West Bromwich

B71 4HJ

United Kingdom

Job description

Job responsibilities

Please see the attached Job Description and Person Specification for full details on what this role entails.

Job description

Job responsibilities

Please see the attached Job Description and Person Specification for full details on what this role entails.

Person Specification

Experience

Essential

• Substantial experience within the NHS.
• Knowledge of waiting list / patient management systems.
• Knowledge of PAS systems and other relevant databases.

Desirable

• Experince of managing 18week pathway
• Cancer Services knowledge and/or experience

Qualifications

Essential

• Amspar or RSA Typing level 2
• Medical Terminology
• GCSE English and Maths grade C and above

Desirable

• RSA Typing Level 2
• AMSPAR

Person Specification

Experience

Essential

• Substantial experience within the NHS.
• Knowledge of waiting list / patient management systems.
• Knowledge of PAS systems and other relevant databases.

Desirable

• Experince of managing 18week pathway
• Cancer Services knowledge and/or experience

Qualifications

Essential

• Amspar or RSA Typing level 2
• Medical Terminology
• GCSE English and Maths grade C and above

Desirable

• RSA Typing Level 2
• AMSPAR

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Sandwell and West Birmingham NHS Trust

Address

SWB NHS Trust

Sandwell Hospital

West Bromwich

B71 4HJ

United Kingdom

Employer's website

https://www.swbh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Sandwell and West Birmingham NHS Trust

Address

SWB NHS Trust

Sandwell Hospital

West Bromwich

B71 4HJ

United Kingdom

Employer's website

https://www.swbh.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Patient Administration Manager

Kelly Chamberlain

[email protected]

01215072711

Details

Date posted

14 September 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,392 to £31,157 a year pro rata per annum

Contract

Permanent

Working pattern

Part-time, Flexible working, Home or remote working

Reference number

381-WC-7899814-A

Job locations

SWB NHS Trust

Sandwell Hospital

West Bromwich

B71 4HJ

United Kingdom

Supporting documents

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Sandwell and West Birmingham NHS Trust's privacy notice (opens in a new tab)

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