Job is active

Outpatient appointment receptionist

Salary not specified

Employment type not specifiedExperience not specifiedHarlow

The Princess Alexandra Hospital NHS TrustHarlow

About this job

Job Advert Skip to main content

document.body.className = ((document.body.className) ? document.body.className + ' js-enabled' : 'js-enabled');

Cookies on NHS Jobs

We've put some small files called cookies on your device to help us make improvements to our site.

To improve our site we'd also like to use cookies which will send information to Google Analytics. You can read more about our cookies before you choose.

Accept analytics cookies Do not accept analytics cookies

Jobs

Menu Close menu

BETA Your feedback will help us to improve this service.

The Princess Alexandra Hospital NHS Trust Outpatient appointment receptionist

The closing date is 30 September 2026

Apply for this job

Job summary

To provide a professional, customer centred reception service to patients attending the Princess Alexandra NHS Trust clinical services across all sites and all reception desks, as operationally required. To provide a Patients Appointment Service that achieves all Key Performance Indicators to ensure provision of a high standard of Customer Care. To have confidence in communicating politely and efficiently with patients, relatives and other Trust Staff via the telephone and face to face To maintain patient confidentiality at all times when communicating with patients via the telephone and to be aware of data protection To ensure the caching up of clinics in a timely manner, ensuring follow ups have been booked , appointments have been outcomed and escalate any concerns To promote the professionalism of the Trust and maintain the privacy and dignity of the patient at all times To offer patients a warm, friendly and helpful welcome and inform the patient of the next step of their journey, including any issues that may delay that process. To maintain a calm attitude at all times, being aware of patients worries and concerns at coming to hospital. To ensure booking processes are followed accurately and in a timely manner, and all Clinic Outcome forms and reconciliations, and close of business processes are completed. To contact all DNA patients and maintain the spreadsheets in order to provide the services a comprehensive list to support their DNA management

Main duties of the job

Admitting and discharging patients on Cerner including internal transfers and cancellations in a timely fashion as set by the reception manager Make follow up appointments/review clinic entries for patients in the Outpatient areas, and ensure Clinic Outcome forms are completed at the end of every clinic Ensure the accurate entry and up-date of patient details and patient hospital clinical care episodes Ensure patient details are verified and accurately updated on Cerner during the booking/admitting process To maintain patient confidentiality and be aware of data protection issues when entering all patient information on all Trust administration and clinical information systems To follow Trust Overseas/Private patients procedure to ensure that the Trust receives the income generated by these patients Preparing case notes appropriately including pre-assessment packs and letters as required

About us

The Princess Alexandra Hospital NHS Trust (PAHT) is proud to care for the communities of West Essex, delivering safe, compassionate, and high-quality services. We are part of the Neighbourhood Wave; a national programme thats changing how care is delivered by focusing on prevention, early support, and more joined-up services across health, social care, and the voluntary sector. This means were working more closely with local partners to bring care closer to home and support people to live healthier, more independent lives. Were a supportive and inclusive organisation that values its people. We offer development opportunities, flexible working, and a strong focus on wellbeing. As a Disability Confident and equal opportunities employer, we welcome applicants from all backgrounds and experiences. Join us and help shape the future of care in West Essex.

Details

Date posted

16 September 2026

Pay scheme

Agenda for change

Band

Band 2

Salary

£25,272 a year

Contract

Fixed term

Duration

9 months

Working pattern

Part-time

Reference number

001094

Job locations

The Princess Alexandra Hospital

Harlow

Essex

CM20 1QX

United Kingdom

Job description

Job responsibilities

This means we’re working more closely with local partners to bring care closer to home and support people to live healthier, more independent lives.

We’re a supportive and inclusive organisation that values its people. We offer development opportunities, flexible working, and a strong focus on wellbeing. As a Disability Confident and equal opportunities employer, we welcome applicants from all backgrounds and experiences.

Join us and help shape the future of care in West Essex.

Job overview

To provide a professional, customer centred reception service to patients attending the Princess Alexandra NHS Trust clinical services across all sites and all reception desks, as operationally required.
To provide a Patient’s Appointment Service that achieves all Key Performance Indicators to ensure provision of a high standard of Customer Care.
To have confidence in communicating politely and efficiently with patients, relatives and other Trust Staff via the telephone and face to face
To maintain patient confidentiality at all times when communicating with patients via the telephone and to be aware of data protection
To ensure the caching up of clinics in a timely manner, ensuring follow ups have been booked , appointments have been outcomed and escalate any concerns
To promote the professionalism of the Trust and maintain the privacy and dignity of the patient at all times
To offer patients a warm, friendly and helpful welcome and inform the patient of the next step of their journey, including any issues that may delay that process. To maintain a calm attitude at all times, being aware of patients’ worries and concerns at coming to hospital.
To ensure booking processes are followed accurately and in a timely manner, and all Clinic Outcome forms and reconciliations, and close of business processes are completed.
To contact all DNA patients and maintain the spreadsheets in order to provide the services a comprehensive list to support their DNA management

Main duties of the job

Work within a team
May involve Saturday working as we move in a new Direction as a Trust
No staff to line manage in this position
This job covers the front desk at St Margarets Hospital in Epping , Herts and Essex in Bishops Stortford and Princess Alexandra hospital. You will need to be able to work at any site and be able to travel there and back.
At times, patients can be frustrated and raise their voices etc in waiting rooms, please be aware that these types of scenarios may occur and you will need to remain calm and professional, and escalate any issues accordingly to managers and security

This job description may be subject to change according to the varying needs of the service. Such changes will be made after discussion between the post holder and the manager. All duties must be carried out under supervision or within Trust policy and procedure.

Detailed job description and main responsibilities

Job description attached

Job description

Job responsibilities

This means we’re working more closely with local partners to bring care closer to home and support people to live healthier, more independent lives.

Join us and help shape the future of care in West Essex.

Job overview

To provide a professional, customer centred reception service to patients attending the Princess Alexandra NHS Trust clinical services across all sites and all reception desks, as operationally required.
To provide a Patient’s Appointment Service that achieves all Key Performance Indicators to ensure provision of a high standard of Customer Care.
To have confidence in communicating politely and efficiently with patients, relatives and other Trust Staff via the telephone and face to face
To maintain patient confidentiality at all times when communicating with patients via the telephone and to be aware of data protection
To ensure the caching up of clinics in a timely manner, ensuring follow ups have been booked , appointments have been outcomed and escalate any concerns
To promote the professionalism of the Trust and maintain the privacy and dignity of the patient at all times
To offer patients a warm, friendly and helpful welcome and inform the patient of the next step of their journey, including any issues that may delay that process. To maintain a calm attitude at all times, being aware of patients’ worries and concerns at coming to hospital.
To ensure booking processes are followed accurately and in a timely manner, and all Clinic Outcome forms and reconciliations, and close of business processes are completed.
To contact all DNA patients and maintain the spreadsheets in order to provide the services a comprehensive list to support their DNA management

Main duties of the job

Work within a team
May involve Saturday working as we move in a new Direction as a Trust
No staff to line manage in this position
This job covers the front desk at St Margarets Hospital in Epping , Herts and Essex in Bishops Stortford and Princess Alexandra hospital. You will need to be able to work at any site and be able to travel there and back.
At times, patients can be frustrated and raise their voices etc in waiting rooms, please be aware that these types of scenarios may occur and you will need to remain calm and professional, and escalate any issues accordingly to managers and security

Detailed job description and main responsibilities

Job description attached

Person Specification

Qualifications

Essential

To GCSE level
NVQ Level 2 or equivalent experience

Experience

Essential

Keyboard skills

Desirable

Knowledge of an administration system
Previous clerical experience
Previous NHS clerical experience dealing with the public
Knowledge of Choose & Book
Experience of a specific electronic booking system

Person Specification

Qualifications

Essential

To GCSE level
NVQ Level 2 or equivalent experience

Experience

Essential

Keyboard skills

Desirable

Knowledge of an administration system
Previous clerical experience
Previous NHS clerical experience dealing with the public
Knowledge of Choose & Book
Experience of a specific electronic booking system

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

The Princess Alexandra Hospital NHS Trust

Address

The Princess Alexandra Hospital

Harlow

Essex

CM20 1QX

United Kingdom

Employer's website

https://www.pah.nhs.uk (Opens in a new tab)

Employer details

Employer name

The Princess Alexandra Hospital NHS Trust

Address

The Princess Alexandra Hospital

Harlow

Essex

CM20 1QX

United Kingdom

Employer's website

https://www.pah.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Outpatient Appointments Department Deputy Service

Tanya Taylor

[email protected]

Details

Date posted

16 September 2026

Pay scheme

Agenda for change

Band

Band 2

Salary

£25,272 a year

Contract

Fixed term

Duration

9 months

Working pattern

Part-time

Reference number

001094

Job locations

The Princess Alexandra Hospital

Harlow

Essex

CM20 1QX

United Kingdom

Privacy notice

The Princess Alexandra Hospital NHS Trust's privacy notice (opens in a new tab)

Support links

Market insight

39 575 £

39 575 £39 575 £

Based on 17 offers with salary for Jobs in Harlow

Full salary breakdown