Administrator - Hertfordshire

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Vaccination UK Administrator - Hertfordshire

The closing date is 15 November 2026

Apply for this job

Job summary

Job summary

Job title: Administrator

Contract: Bank

Start: September 2026 until December 2026

Working Hours: Monday to Friday between 8:00am - 5:00pm. (7.5 hour shift per day)

BENEFITS:

Pension - 5% employer contribution based on qualified earnings.

VIVUP - Supermarket & High Street Discounts & Employee Assistant Programme.

Blue Light Card - Supermarket & High Street Discounts.

Employee referral scheme.

28 days annual leave including Bank Holidays (pro-rata).

Main duties of the job

Main duties of the job

The post holder will be responsible for promoting, delivering, and facilitating various programmes directed by management as part of the School-Aged Immunisation Service assisting nurses in the schools or office.

About us

Overview of your organisation

Vaccination UK has been commissioned by NHS England since 2015 to provide school aged immunisations, including Influenza, to pupils across numerous counties across England and all boroughs of North London.

We are also commissioned by NHS England in North London to provide outbreak response in the event of a vaccine preventable disease outbreak, and we provide the infant BCG programme to newborns in North London.

Our mission is to fight disease and save lives by making prevention and treatment easy, accessible and safe.

Details

Date posted

29 June 2026

Pay scheme

Other

Salary

£13.80 an hour

Contract

Bank

Duration

4 months

Working pattern

Full-time, Part-time, Term time hours

Reference number

E0106-26-0072

Job locations

Orion House,

26 Bridge Road

Orion House

Welwyn Garden City

Hertfordshire

AL71HH

United Kingdom

Job description

Job responsibilities

KEY RESPONSIBILITIES:

• Assist in the planning, delivery and evaluation of health promotion/education and public health school age immunisation programmes.

• Attend community-based vaccination sessions in both schools and local based settings. Work with the nursing team to ensure productive and safe sessions.

• Promote and facilitate collaborative working between the team, schools and other educational institutions and families, in the delivery of the immunisation programmes. Focus on ensuring all consent forms have been returned, guaranteeing new ideas go towards achieving local area targets.

• Ensure the process for storing, transporting, collecting and delivering vaccinations to site are adhered to.

• Assist in identifying home schooled children and those in Pupil Referral Units.

• Maintain databases to ensure records are kept up to date and that documents are prepared for school visits. Ensure online consent systems have been triaged and completed ahead of a vaccination session.

• Adhere to the Standard Operating Procedure for School Immunisation (SOPs).

• First point of contact for all administrative tasks. Have clear communication via face to face, by phone and email with children, parents and school staff.

• Responsible for maintaining the cold chain, ordering, and arranging transport of vaccinations to site.

• Actively and constructively contribute to team meetings.

• Undertake other duties commensurate with the level of this position.

• Comply with Company policies & procedures.

Job description

Job responsibilities

KEY RESPONSIBILITIES:

• Assist in the planning, delivery and evaluation of health promotion/education and public health school age immunisation programmes.

• Attend community-based vaccination sessions in both schools and local based settings. Work with the nursing team to ensure productive and safe sessions.

• Promote and facilitate collaborative working between the team, schools and other educational institutions and families, in the delivery of the immunisation programmes. Focus on ensuring all consent forms have been returned, guaranteeing new ideas go towards achieving local area targets.

• Ensure the process for storing, transporting, collecting and delivering vaccinations to site are adhered to.

• Assist in identifying home schooled children and those in Pupil Referral Units.

• Maintain databases to ensure records are kept up to date and that documents are prepared for school visits. Ensure online consent systems have been triaged and completed ahead of a vaccination session.

• Adhere to the Standard Operating Procedure for School Immunisation (SOPs).

• First point of contact for all administrative tasks. Have clear communication via face to face, by phone and email with children, parents and school staff.

• Responsible for maintaining the cold chain, ordering, and arranging transport of vaccinations to site.

• Actively and constructively contribute to team meetings.

• Undertake other duties commensurate with the level of this position.

• Comply with Company policies & procedures.

Person Specification

Experience

Essential

• ExperienceDesirable criteria
• Working in a community setting (schools) and/or working with children & young people (desirable).

Qualifications

Essential

• QualificationsEssential criteria
• GCSE level of education or equivalent with a minimum of grade C in both English and Maths.

Desirable

• SkillsEssential criteria
• Prioritise and manage own workload without supervision. Assertive, team player and critical thinker. Excellent communication skills both verbal and written. Excellent IT Skills. Must be able to drive & have own car. Excellent organisational skills.

Person Specification

Experience

Essential

• ExperienceDesirable criteria
• Working in a community setting (schools) and/or working with children & young people (desirable).

Qualifications

Essential

• QualificationsEssential criteria
• GCSE level of education or equivalent with a minimum of grade C in both English and Maths.

Desirable

• SkillsEssential criteria
• Prioritise and manage own workload without supervision. Assertive, team player and critical thinker. Excellent communication skills both verbal and written. Excellent IT Skills. Must be able to drive & have own car. Excellent organisational skills.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Additional information

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

Vaccination UK

Address

Orion House,

26 Bridge Road

Orion House

Welwyn Garden City

Hertfordshire

AL71HH

United Kingdom

Employer's website

https://www.schoolvaccination.uk (Opens in a new tab)

Employer details

Employer name

Vaccination UK

Address

Orion House,

26 Bridge Road

Orion House

Welwyn Garden City

Hertfordshire

AL71HH

United Kingdom

Employer's website

https://www.schoolvaccination.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Team Lead

Danielle Cook

[email protected]

Details

Date posted

29 June 2026

Pay scheme

Other

Salary

£13.80 an hour

Contract

Bank

Duration

4 months

Working pattern

Full-time, Part-time, Term time hours

Reference number

E0106-26-0072

Job locations

Orion House,

26 Bridge Road

Orion House

Welwyn Garden City

Hertfordshire

AL71HH

United Kingdom

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