PA/Medical Secretary
About this job
Job Advert Skip to main content
document.body.className = ((document.body.className) ? document.body.className + ' js-enabled' : 'js-enabled');
Cookies on NHS Jobs
We've put some small files called cookies on your device to help us make improvements to our site.
To improve our site we'd also like to use cookies which will send information to Google Analytics. You can read more about our cookies before you choose.
Accept analytics cookies Do not accept analytics cookies
Menu
Menu Close menu
BETA Your feedback will help us to improve this service.
The Christie NHS FT PA/Medical Secretary
The closing date is 11 September 2026
Job summary
An exciting opportunity has arisen for a well-motivated individual to join us as a PA/Medical Secretary in the Oncology Department within Networked Services Division.
This is a part time permanent post. It will be working 22.5 hours per week Monday to Friday, with the option of hybrid working. The Trust are committed to supporting flexible working agreements.
You will be responsible for covering the provisions of full secretarial and administrative support within the CNS (Central Nervous System) team, ensuring a high standard of PA / secretarial duties is maintained and deadlines and audio typing targets are met.
You will be enthusiastic, flexible, willing to learn, eager to play an effective part in a busy team environment, work to a high standard and be able to use your own initiative.
You will have experience of audio typing and copy typing and ideally have worked within a healthcare environment with Medical Secretarial experience and a good knowledge of medical terminology. Knowledge of cancer pathways/targets would be beneficial.
When applying for this position, please refer to the person specification and demonstrate within your application form how you meet the criteria, providing examples where possible.
Main duties of the job
As a PA/Medical Secretary for the CNS (Central Nervous System)Team, you will be responsible for completing, but not limited to, tasks such as:
Liaise with all consultants in your area of responsibility to provide a full secretarial service, including all administrative duties & dealing with mail, this includes placing it in order of priority & acting on matters which can be dealt with without further reference.
Appropriately disseminate a variety of correspondence/documentation, some of which is highly confidential.
Type clinical correspondence, treatment summaries and annotations, ensuring compliance with turnaround time/ targets and ensure that office instructions are followed.Organise and schedule meetings and maintain an up to date diary for appointments, meetings and interviews.
Effectively monitor clinic templates liaising with clinical team and administration staff to ensure clinic numbers are manageable. Escalating to the management team when appropriate.
Liaise with staff at all levels both internally and externally, answering written and verbal enquiries when necessary, taking action on all matters which can be dealt with without further reference.
Answer written and verbal enquiries from patients/relatives, referring enquiries to consultants only when necessary.
Deal with stressful phone calls which can be emotional / abusive & of a sensitive nature from relatives/patients.
Liaise with internal & external departments to arrange clinical investigations/procedures.
About us
The Christie is one of Europe's leading cancer centres, looking after more than 64,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 25% patients are referred to us from other parts of the country.
We are the largest radiotherapy provider in the NHS with one in 20 treatments delivered at The Christie. We have up to 15 linear accelerators operating across our network of sites. We operate the largest chemotherapy unit in the UK on our main site and treatments are also provided at 13 other networked sites, and in patients homes. And as a specialist tertiary surgical centre, we focus on rare cancers, complex procedures, and multidisciplinary approaches to cancer surgery, specialising in colorectal, peritoneal, gynaecological, urological and plastic surgery.
We are also an international leader in research, with world first breakthroughs for over 100 years. We have been named by the UK's National Institute for Health Research (NIHR), as one of the best hospitals providing opportunities for patients to participate in clinical research studies, with more than 800 studies open at any time, caring for over 3,000 patients.
Details
Date posted
28 August 2026
Pay scheme
Agenda for change
Band
Band 4
Salary
£28,392 to £31,157 a year Pro Rata, Per Annum
Contract
Permanent
Working pattern
Part-time
Reference number
413-110467-CNS-DA
Job locations
Clinical Oncology Admin Support - E00093
Manchester
M20 4BX
United Kingdom
Job description
Job responsibilities
SPECIFIC DUTIES AND RESPONSIBILITIES: Liaise with all consultants in your area of responsibility to provide a full secretarial service, including all administrative duties and dealing with mail, which includes placing it in order of priority and acting on matters which can be dealt with without further reference. Appropriately disseminate a variety of correspondence/documentation, some of which is highly confidential. Organize and schedule meetings and maintain an up-to-date diary for appointments, meetings and interviews. Effectively monitor clinic templates liaising with clinical team and appropriate administration staff to ensure clinic numbers are manageable. Escalating to Admin and Service Managers when appropriate. Liaise with staff at all levels both internally and externally, answering written and verbal enquiries when necessary, acting on all matters which can be dealt with without further reference. Answer written and verbal enquiries from patients/relatives, referring enquiries to consultants only when necessary. Deal with stressful phone calls which can be emotional / abusive and of a sensitive nature from relatives/patients. Liaise with internal and external departments to arrange clinical investigations/procedures. Liaise with patients involved in trials undertaken by the team, coordinating all necessary information between patients, hospital and organizing bodies. Ensure accurate input of patient details when entering data onto information databases and Patient Administration System (Careflow) including routine use of the case note tracking system. Receive new patient referrals and organize appointment/admissions and arrange treatment as required. Contribute to the appropriate management of the waiting list, particularly in relation to patients who fall within the two-week wait category Co-ordinate annual leave within the group to ensure clinics are capped or cancelled as necessary in order that clinics are managed effectively, and nursing staff are allocated appropriately to other areas. Contribute to the training of new members of staff within a given area as required. Ensure case notes are kept up to date and that all investigations and other material (outside notes and films) are available for clinic appointments/admissions. Provide information required to support the investigation of litigation cases. Provide statistical information to the Information Department as required. Work with Clinicians, Managers and Administration staff to review working practices, identify new improved ways of working and find solutions to problems. Work with the management team to improve quality and range of services, with resources being managed according to agreed policies and priorities. Ensure all relevant information is available for multi-disciplinary meetings for your team. Co-ordinate case notes and reports where necessary. ADDITIONAL REQUIREMENTS
- Always follow risk management procedures including the identification, assessment, and management of risk within the division.
- To abide by all Trust policies and Procedures.
- To be responsible for own professional /personal development, including participating in ongoing appraisal and personal development planning.
Job responsibilities
SPECIFIC DUTIES AND RESPONSIBILITIES: Liaise with all consultants in your area of responsibility to provide a full secretarial service, including all administrative duties and dealing with mail, which includes placing it in order of priority and acting on matters which can be dealt with without further reference. Appropriately disseminate a variety of correspondence/documentation, some of which is highly confidential. Organize and schedule meetings and maintain an up-to-date diary for appointments, meetings and interviews. Effectively monitor clinic templates liaising with clinical team and appropriate administration staff to ensure clinic numbers are manageable. Escalating to Admin and Service Managers when appropriate. Liaise with staff at all levels both internally and externally, answering written and verbal enquiries when necessary, acting on all matters which can be dealt with without further reference. Answer written and verbal enquiries from patients/relatives, referring enquiries to consultants only when necessary. Deal with stressful phone calls which can be emotional / abusive and of a sensitive nature from relatives/patients. Liaise with internal and external departments to arrange clinical investigations/procedures. Liaise with patients involved in trials undertaken by the team, coordinating all necessary information between patients, hospital and organizing bodies. Ensure accurate input of patient details when entering data onto information databases and Patient Administration System (Careflow) including routine use of the case note tracking system. Receive new patient referrals and organize appointment/admissions and arrange treatment as required. Contribute to the appropriate management of the waiting list, particularly in relation to patients who fall within the two-week wait category Co-ordinate annual leave within the group to ensure clinics are capped or cancelled as necessary in order that clinics are managed effectively, and nursing staff are allocated appropriately to other areas. Contribute to the training of new members of staff within a given area as required. Ensure case notes are kept up to date and that all investigations and other material (outside notes and films) are available for clinic appointments/admissions. Provide information required to support the investigation of litigation cases. Provide statistical information to the Information Department as required. Work with Clinicians, Managers and Administration staff to review working practices, identify new improved ways of working and find solutions to problems. Work with the management team to improve quality and range of services, with resources being managed according to agreed policies and priorities. Ensure all relevant information is available for multi-disciplinary meetings for your team. Co-ordinate case notes and reports where necessary. ADDITIONAL REQUIREMENTS
- Always follow risk management procedures including the identification, assessment, and management of risk within the division.
- To abide by all Trust policies and Procedures.
- To be responsible for own professional /personal development, including participating in ongoing appraisal and personal development planning.
Person Specification
Qualifications
Essential
- 5 GCSE's grade C or above including Maths and English or equivalent
Desirable
- RSA stage II or III
- AMSPAR Diploma (or equivalent)
Experience
Essential
- Previous secretarial/admin experience
- Experience of working in a health care setting
- Experience of working as part of a team and in isolation
- Experience in managing priorities under pressure, to meet service needs and strict deadlines
Desirable
- Previous secretarial experience in Oncology
- Previous experience of patient management systems
Skills
Essential
- Audio and copy typing
- Sound knowledge of medical terminology
- Word-processing
- Willing to attend training courses appropriate to role
Desirable
- Microsoft Office (Excel, PowerPoint)
Knowledge
Essential
- Excellent communication skills
- Ability to produce accurate, well presented work
- Ability to work as part of a team
- Organisational abilities to work to tight deadlines
- Ability to work on own and to use initiative
- Ability to work under pressure
- Reliability
- Flexibility to work within the team where necessary
Values
Essential
- Ability to demonstrate the organisational values and behaviours
Other
Essential
- Excellent interpersonal skills
- Flexible and pro-active approach
- Self-motivated and Enthusiastic
Qualifications
Essential
- 5 GCSE's grade C or above including Maths and English or equivalent
Desirable
- RSA stage II or III
- AMSPAR Diploma (or equivalent)
Experience
Essential
- Previous secretarial/admin experience
- Experience of working in a health care setting
- Experience of working as part of a team and in isolation
- Experience in managing priorities under pressure, to meet service needs and strict deadlines
Desirable
- Previous secretarial experience in Oncology
- Previous experience of patient management systems
Skills
Essential
- Audio and copy typing
- Sound knowledge of medical terminology
- Word-processing
- Willing to attend training courses appropriate to role
Desirable
- Microsoft Office (Excel, PowerPoint)
Knowledge
Essential
- Excellent communication skills
- Ability to produce accurate, well presented work
- Ability to work as part of a team
- Organisational abilities to work to tight deadlines
- Ability to work on own and to use initiative
- Ability to work under pressure
- Reliability
- Flexibility to work within the team where necessary
Values
Essential
- Ability to demonstrate the organisational values and behaviours
Other
Essential
- Excellent interpersonal skills
- Flexible and pro-active approach
- Self-motivated and Enthusiastic
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
The Christie NHS FT
Address
Clinical Oncology Admin Support - E00093
Manchester
M20 4BX
United Kingdom
Employer's website
https://www.christie.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
The Christie NHS FT
Address
Clinical Oncology Admin Support - E00093
Manchester
M20 4BX
United Kingdom
Employer's website
https://www.christie.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Assistant Service Manager
Sophie Fitton
01614463733
Details
Date posted
28 August 2026
Pay scheme
Agenda for change
Band
Band 4
Salary
£28,392 to £31,157 a year Pro Rata, Per Annum
Contract
Permanent
Working pattern
Part-time
Reference number
413-110467-CNS-DA
Job locations
Clinical Oncology Admin Support - E00093
Manchester
M20 4BX
United Kingdom
Supporting documents
Privacy notice
The Christie NHS FT's privacy notice (opens in a new tab)
Support links
© Crown copyright
Market insight
Explore related jobs
Similar jobs
See all similar jobsSenior Domestic Supervisor
ACP Teenage and Young Adult (Haematology & Oncology)
Senior Healthcare Assistant
Staff Nurse
Senior Radiographer
Senior Clinical Trials Coordinator
Frequently asked questions
What salary can I expect?
This listing does not show a salary. Similar roles in Manchester often pay around 53 344 £ (median of 972 offers).
How do I apply for this job?
Open the original source page and contact the employer there. Finder never charges job seekers.
Are these jobs up to date?
Yes. Finder regularly refreshes vacancies from public sources and removes closed offers.