Maternity Scan Pathways Failsafe Officer

Maternity Scan Pathways Failsafe OfficerNHS AfC: Band 4

Main area

Maternity

Grade

NHS AfC: Band 4

Contract

Permanent

Hours

Full time - 37.5 hours per week (Monday-Friday)

Job ref

321-SW- 8202849-B4

Site

Womens Centre, John Radcliffe Hospital

Town

OXFORD

Salary

£28,392 - £31,157 pa pro rata

Salary period

Yearly

Closing

25/08/2026 23:59

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises of four hospitals - the John Radcliffe Hospital , Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

Many of our recruitment programmes use Value Based Interviewing to identify those who have the skills we seek, who share our values and who are able to deliver compassionate excellence from the outset. We know that this makes a significant difference to your job satisfaction and above all the outcomes and experience of our patients and their families. For more information about our Values and Value Based Interviewing please visit

This role will play a pivotal part in overseeing the maternity scan pathways across the Women's Centre, John Radcliffe Hospital and Horton General Hospital, ensuring women receive the appropriate scan, follow up, review and onward management within agreed timescales and are not lost to follow-up. Act as a key point of contact between Ultrasound, Fetal Medicine, Maternal Medicine, Diabetes in Pregnancy services, sonographers, midwives, consultants, MDT coordinators and administration teams.

Main Purpose of the Post

· Maintain failsafe tracking systems for all maternity scan pathways.

· Monitor referrals, appointments, outcomes and follow up actions.

· Support pathway compliance and timely access to scans.

· Act as a bridge between sites and services.

The postholder will maintain tracking systems across Ultrasound, Fetal Medicine, Maternal Medicine and Diabetes in Pregnancy pathways, ensuring referrals, appointments, scan outcomes and follow-up actions are monitored and progressed appropriately. They will identify patients at risk of delay, manage pathway exceptions and ensure no patient is lost to follow-up.

Working across the Women's Centre, John Radcliffe Hospital and Horton General Hospital, the postholder will act as a key link between clinical and administrative teams, supporting coordinated care and timely access to services. They will monitor pathway performance, coordinate follow-up actions and escalate capacity, compliance and patient safety concerns where required.

The role will support delivery of expanded maternity ultrasound services, ensuring patients receive all allocated appointments within required gestational timeframes. Through effective pathway management, reporting and service coordination, the postholder will contribute to improved patient safety, patient experience, pathway compliance and operational performance.

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence, and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

In 2023 NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles Oxford University Hospitals promotes a safe, respectful hiring environment. If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.

Main Purpose of the Post

· Maintain failsafe tracking systems for all maternity scan pathways.

· Monitor referrals, appointments, outcomes and follow up actions.

· Support pathway compliance and timely access to scans.

· Act as a bridge between sites and services.

Failsafe Management

· Review patients who do not have booked appointments, tracking DNAs, cancellations, delayed appointments and follow-up scans to ensure patients are not lost to follow-up.

· Support safe, timely and patient-centred access to maternity scan pathways by progressing appointments, follow-up actions and onward referrals in line with clinical priorities and agreed timescales.

· Escalate urgent concerns, delays, capacity issues and patient safety risks appropriately, recognising when clinical, safeguarding or managerial input is required.

Pathway Coordination and Booking Oversight

· Support Ultrasound, Fetal Medicine, Maternal Medicine and Diabetes in Pregnancy pathways, ensuring patients are booked within required gestational and clinical timescales.

· Monitor pathway activity across the Women's Centre, John Radcliffe and Horton General, identifying and...