Executive Support Officer

Salary: £28,807 – £30,125 per annum
Full-time | Permanent

We are currently recruiting for an Executive Support Officer to join a well-established organisation and provide high-quality administrative and executive support across a busy Executive Services function.

This is an excellent opportunity for an experienced administrator, PA or executive support professional who enjoys working in a varied role, managing multiple priorities and supporting senior stakeholders in a professional and confidential environment.

You will play a key role in ensuring the smooth running of executive-level activities, providing proactive administrative support and helping to coordinate meetings, events, projects and business processes.

• Provide a professional, confidential and effective administrative service, acting as a first point of contact for internal and external queries.
• Provide comprehensive administrative support including diary management, meeting coordination, document management and general business administration.
• Support senior-level meetings, including preparing agendas and papers, taking accurate and professional minutes, recording actions and ensuring these are circulated and followed up promptly.
• Coordinate and collate information and data to support management reporting and business requirements.
• Organise travel arrangements, itineraries, conferences and associated logistics.
• Support the coordination and successful delivery of key projects, events and organisational activities.
• Deal professionally with visitors and external stakeholders, ensuring they are welcomed and directed appropriately.
• Handle confidential and sensitive information with discretion and in accordance with data protection requirements.
• Contribute ideas and support continuous improvement across administrative processes and ways of working.
• Work collaboratively with colleagues across the organisation and provide flexible support in line with business requirements.
• Occasionally provide support outside of standard working hours, including evenings or weekends, where required.

We are looking for an organised, proactive and highly professional individual who is confident working in a fast-paced environment and supporting colleagues at a range of levels.

You will ideally have:

• Previous experience working in an administrative, business support, PA or executive support environment.
• Experience of supporting meetings and producing accurate, high-quality minutes and actions.
• Experience of handling confidential or sensitive information with discretion.
• Strong organisational and time-management skills, with the ability to manage competing priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and accurate proofreading skills.
• The confidence to build effective relationships with colleagues, senior stakeholders and external contacts.
• The ability to work independently, use initiative and make appropriate operational decisions.
• Excellent IT skills, including Microsoft Office and administrative business systems.
• A good understanding of confidentiality and data protection principles.
• A flexible and adaptable approach, with a willingness to support occasional out-of-hours activity and travel between sites where required.

A-level education, or equivalent work-based experience, is required, alongside GCSEs in Maths and English at Grade C or above (or equivalent).

Experience within a higher or further education, public sector, professional services or similarly complex organisation would be advantageous, as would experience of working with senior leadership teams.

• Salary of £28,807 – £30,125 per annum
• 26 days' annual leave, plus bank holidays
• 4 additional concessionary days
• Access to a competitive public-sector pension scheme
• Family-friendly policies and a comprehensive benefits package
• A varied role offering excellent exposure to senior stakeholders and executive-level activity
• The opportunity to join a supportive and established team